ProcureDesk 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if ProcureDesk is right for your organization?

Our Purchasing Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

ProcureDesk

4.8

(38)

Pricing

Starting at $495.00 per month

About ProcureDesk

ProcureDesk is a cloud-based purchasing solution designed to assist small and midsize businesses to generate and manage their purchasing processes and cash flows. The solution offers purchasing and invoicing modules that help users to generate purchase orders and record payment remittances.

ProcureDesk’s purchasing module enables users to create purchase orders for suppliers and automate purchase order transmissions and approval workflows. The solution also allows users to track expenses and analyze purchasing trends over a period of time.

ProcureDesk’s invoicing module allows accounting departments to process invoices and make payments to suppliers. The solution offers an automated exception management feature that helps accounting staff to identify issues in billing and invoices and route those issues to concerned departments or individuals for resolution.

Additionally, it offers dashboards, supplier repository, payment management and supplier self-service features. Services are offered on a per user per month subscription basis. Users can submit tickets online for any support inquiries or reach out to the support team via live chat.

ProcureDesk Screenshots

ProcureDesk Pricing and Plans

Starting price: $495.00 per month

Free Trial

Free Version

Purchasing Automation

$495.00

usage based, per month

No plan information available

Purchasing & AP Automation

$790.00

usage based, per month

No plan information available

Enterprise Plan

Pricing available upon request

No plan information available

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

ProcureDesk Features

Popular features found in Purchasing
Access Controls/Permissions
Activity Dashboard
Compliance Management
Inventory Management
Order Management
Purchasing Reports
Reporting & Statistics
Sourcing Management
Supplier Management
Workflow Management
More features of ProcureDesk
Accounting
Accounting Integration
API
Approval Process Control
Approval Workflow
Audit Management
Audit Trail
Billing & Invoicing
Budget Control
Budgeting/Forecasting
Catalog Management
Configurable Workflow
Contract/License Management
Contract Lifecycle Management
Credit Card Management
Customizable Reports
Data Import/Export
Document Storage
Expense Tracking
Inventory Control
Invoice Management
Multi-Currency
Multi-Location
Order Tracking
Procurement Management
Purchase Order Management
Purchasing & Receiving
Quotes/Estimates
Real-Time Analytics
Real-Time Data
Real-Time Monitoring
Real-Time Reporting
Receipt Management
Receiving
Requisition Management
Search/Filter
Spend Analysis
Spend Control
Spend Management
Third-Party Integrations
Time & Expense Tracking
User Management
Vendor Management
Warehouse Management

ProcureDesk Integrations

Xero

QuickBooks Online Advanced

QuickBooks Online

Sage Accounting

Sage Intacct

NetSuite

See all 7 integrations

ProcureDesk User Reviews

Overall Rating

4.8

Ratings Breakdown

79%

18%

Secondary Ratings

Ease of Use

4.7

Value for money

4.8

Customer support

4.9

Functionality

4.7

Solly M.

Verified reviewer

Accounting

2-10 employees

Used daily for more than 2 years

Review source

Reviewed December 2021

Procuredesk Review

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

"A fantastic Procure-To-Pay solution with functionalities that help our clients move finance departments and processes to the cloud. Cost controls, cash flow visibility, workflows and approvals are some of exciting features, with unlimited document storage space"

Cons:

Supplier database registration feature, in order to minimize on paperwork for suppliers wanting to be on our database

Jeremy L.

Verified reviewer

Biotechnology

11-50 employees

Used daily for less than 2 years

Review source

Reviewed October 2025

The good, the better and the issue

I really enjoyed the usablitiy of this platform and would like to use it again in the future. They seem to take suggestions for use case issues and make corrections when updating the system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use was the first things I noticed when I started setting up ProcureDesk. It showed you exactally where items were in the ordering process and gave team leaders insites into budgets to better manage team spending. Also when I needed help there was an AI assistant that could troubleshoot.

Cons:

Some of the back end user interface features were hard to navigate. There was some features that would supersede others and it was hard to know which ones to change.

Reasons for choosing ProcureDesk

The main reason ProcureDesk was chosen over the others was the user interface. Many of the features were similar in different spots, but the UI really stood out over the other products.

Vendor Response

Thank you for taking the time to share your feedback, Jeremy. We are also working to streamline the admin side of things!

Replied October 2025

Laura G.

Verified reviewer

Construction

501-1000 employees

Used daily for less than 12 months

Review source

Reviewed October 2025

ProcureDesk Review: Limited Integration and Workflow Issues, but Convenient for Approvers

Pros: Smooth approval routing and workflow Approvers can easily approve via email or from their phone Mobile and desktop access makes it flexible and convenient for busy teams Cons: Invoices pushed to ERP (GSS) before full approval, creating confusion No direct integration with our ERP, requiring manual re-entry of data Poor invoice line-item capture, forcing us to bypass the feature Not usable for purchase order invoices Overall functionality doesn’t justify the cost we’re basically using it as an approval-only tool Overall Experience: ProcureDesk offers a convenient approval process that our team enjoys, but the lack of integration, workflow control, and reliable invoice handling severely limits its value. We're doing double the work for limited benefit, making the overall experience disappointing and not worth the cost for our needs.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The approval process itself is user-friendly for our approvers. Invoices are routed smoothly, and approvers can sign off directly from their email whether they’re on a computer or their phone. This flexibility has been a real benefit for our team, as it allows them to keep work moving without being tied to their desk. That part of the system is well-designed and clearly appreciated by our users.

Cons:

We’ve been using ProcureDesk primarily for invoice approvals, but overall, the platform has not delivered on its promises and has introduced more inefficiencies than it has solved. Major Issue #1: Premature Approvals Invoices are being sent to our ERP system before they've been fully approved particularly before final sign-off from [sensitive content hidden] . This creates constant confusion around whether something is actually approved, forcing me to manually verify each invoice. That manual review completely defeats the purpose of using the software to save time and streamline approvals. Our admin has attempted to fix this in settings, but no solution has worked so far. Major Issue #2: Poor Line-Item Handling ProcureDesk struggles to accurately capture invoice lines and amounts. To work around this, we’ve been deleting all but one line and entering just the total amount manually. This basically disables one of the platform’s key features, which we had hoped would reduce data entry and sync better with our ERP. Major Issue #3: No Integration with Our ERP (GSS) Despite expectations, ProcureDesk doesn’t integrate directly with our ERP system (GSS). As a result, we have to manually re-enter all invoice information again into GSS. So we’re effectively doing the work twice, which adds unnecessary time and risk for errors. Additional Concern Our team member who handles purchase order invoices finds ProcureDesk completely unusable for that purpose. It simply doesn’t support her needs or workflow. Bottom Line At this point, we're paying for software that only partially handles invoice approvals and even that feature is flawed. The lack of proper ERP integration, unreliable approval flow, and unusable invoice entry tools make this difficult for me to recommend at this time.

Vendor Response

Hi Laura, Thank you for sharing your detailed feedback — I really appreciate you taking the time to highlight what’s working well, especially around the approval workflows and the ease of use for your approvers. I’m glad to hear that flexibility has been a benefit for your team. I’m sorry to hear about the challenges you’ve been facing. To clarify, ProcureDesk doesn’t currently integrate with GSS, and we don’t have plans to support that integration at this time. However, it sounds like there may be some confusion around invoice syncing behavior. Since we’re not connected directly to GSS, invoices aren’t automatically pushed from ProcureDesk to your ERP. I’ll reach out shortly so we can walk through your setup together and see how we can streamline the process — particularly using ProcureDesk reports to help simplify the upload into GSS. I’m confident we can find a way to make this smoother for your team. Talk soon.

Replied October 2025

Chanelle H.

Verified reviewer

Information Technology and Services

11-50 employees

Used daily for less than 12 months

Review source

Reviewed October 2025

Procure Desk - Adaptability with ease

Its been pretty good - I am demanding client with specific work flows and the Procure Desk team have been amazing

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It made my inter department team work so seamless and data accurate. The approval process for Purchase Orders was a game changer to set this per system flow that we needed and not a once size fits all view.

Cons:

Settings little overwhelming and terminology was hard to understand but the support guys helped me through it all and had utmost patience with me.

Reasons for choosing ProcureDesk

The other programs could not handle my customisation and integration in Quickbooks

Vendor Response

Thank you, Chanelle. We are glad it worked out for you :)

Replied October 2025

Nicholas D.

Verified reviewer

Hospital & Health Care

201-500 employees

Used daily for less than 2 years

Review source

Reviewed October 2024

An absolute must for any Accounts payable Professional

ProcureDesk is an essential tool in my everyday workday/ Without it, my workload would be overwhelming

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

How seamlessly it syncs with my outlook inbox to pull and itemize invoices. It also has many tools like the ability to set budgets and run a wide verity of reports to collect data.

Cons:

There are sometimes syncing errors that occur once invoices are approved in the system.

Reasons for switching to ProcureDesk

The yearly cost for Team Pay was astronomical for the few features we were getting.

Vendor Response

Thank you, Nicholas!

Replied October 2025

HECTOR M.

Verified reviewer

Non-Profit Organization Management

201-500 employees

Used daily for less than 12 months

Review source

Reviewed May 2024

Procure Desk - AP Purchasing

Communication with the customer service team is excellent. They staff is detailed when when showing you the updates how to work the system to its full potential.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software is user friendly. Once you become familiar with it everything will become easier and second hand nature.

Cons:

The delay when request and orders are approve.

Reasons for switching to ProcureDesk

To track purchases better and a simpler data base.

Vendor Response

Thank you for taking the time to write the review. Is there anything we can do anything to help with delayed approvals?

Replied May 2024

Nick P.

Verified reviewer

Biotechnology

51-200 employees

Used daily for more than 2 years

Review source

Reviewed June 2023

Clade Therapeutics Review

Overall, we are very happy with ProcureDesk. The ease of use and the amount of time and money saved by having punchouts with e-invoicing. That has automated a lot of our procure to pay process. Also, how quick the team is to implement our asks/ suggestions and get new punchouts set up. I have another client who uses Prendio and I think your product is FAR better.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, inexpensive, and the punchout/ e-invoicing functionality with auto-synch to QuickBooks has saved us countless hours and money. Also, it is very easy to extract data from the system and find the information I am looking for.

Cons:

Not being able to relabel our GL accounts to present in an easy way for end users ordering. More customization for class and GL coding so that end users only see the accounts and classes that they can code to. More customization for approval workflows.

Reasons for choosing ProcureDesk

I did not decide but cost was a major factor. The person who decided had used Prendio at their prior job and did not like it. Having a SOC report is crucial for a lot of customers so having one would be a big help for ProcureDesk.

Bogdana B.

Verified reviewer

Accounting

11-50 employees

Used daily for less than 2 years

Review source

Reviewed October 2025

Helpful tool for managing invoices and approvals

Our team and me have been using ProcureDesk for invoice processing and purchase order management. Overall, it’s a useful tool that helps streamline approvals and track spending. The interface is clear and easy to navigate once you get used to it. There are still occasional delays with syncing or approvals, but the support team is responsive and helpful when issues arise. They are always open for any help we need.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The system makes it easy to track purchase orders and invoices in one place. The approval workflow is straightforward, and notifications help ensure nothing gets missed. It’s very user-friendly and has really simplified our purchase order and invoice approval process. The visibility and tracking features save a lot of time.

Cons:

Some processes, like invoice matching and approval routing, can be a bit slow or unintuitive at times.

Vendor Response

Thank you for sharing your thoughts. We are working to improve the speed. Stay tuned!

Replied October 2025

Lyn M.

Verified reviewer

Apparel & Fashion

2-10 employees

Used daily for less than 2 years

Review source

Reviewed October 2025

Review for CSR and PD

It is nice. I got all the support I need when we need help from the PD team. They gave their best in assisting us. And the format, the updates are very helpful. I like how we can edit an info right away.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Easy to use. The upgraded version helps us a lot especially when editing. It saves us a lot of time.

Cons:

When we request something to be updated, most of the time, there will be an after issue. Like for example, we requested to change something for data update, the next day, there will be an issue like PO will be split into two when submitted.

Vendor Response

Hi Lyn, Thank you for sharing your feedback. We have introduced more steps in the development cycle to avoid any bugs. Your support is appreciated.

Replied November 2025

Wilbert G.

Verified reviewer

Government Administration

51-200 employees

Used daily for more than 2 years

Review source

Reviewed October 2025

ProcureDesk - Just What We've Looking For

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We were looking for a user-friendly automated web-based alternative to our manual spreadsheet-driven purchase order system. ProcureDesk offered the perfect solution. It completely automated our requisition/purchasing system while providing visibility and accountability - not to mention it literally cut our processing time in half!

Cons:

There is nothing major that we dislike about the ProcureDesk. There is nothing major that we dislike about the ProcureDesk.

Vendor Response

Thank you, Wilbert. Appreciate the kind words.

Replied October 2025

Showing 1 - 10 of 38 Reviews

See All Reviews