KeepnTrack 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
User Reviews

Overview

KeepnTrack

4.1

(14)

Pricing

Starting at $499.00 per year

About KeepnTrack

KeepnTrack is a cloud-based visitor management software suitable for institutions such as schools, hospitals, retirement homes and summer camps of all sizes. The key features of this solution include visitor tracking, visitor background checks, reports and automatic staff alerts.

The KeepnTrack sign-in feature can operate without user oversight. Visitors scan an ID, such as a driver's license, their information is recorded and a name badge is automatically printed for them. Information can also be entered manually.

KeepnTrack runs background checks using the information collected and staff can be alerted via email or text message if the check reveals a criminal record. Users can access visitor sign-in and sign-out records, set user permissions, create lists of pre-approved visitors and monitor visitor activity from a web-enabled device.

The software is available on a subscription basis. Support is available via the phone, email and FAQs.

KeepnTrack Screenshots

KeepnTrack Pricing and Plans

Starting price: $499.00 per year

Free Trial

Free Version

Basic

$499.00

per year

No plan information available

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KeepnTrack Features

Popular features found in Volunteer Management
Attendance Tracking
Event Management
Member Directory
Membership Management
Mobile Access
Recognition Management
Registration Management
Self Service Portal
Time Tracking
Volunteer Recruiting
More features of KeepnTrack
Alerts/Notifications
Badge Management
Compliance Management
Contact Management
Event Scheduling
ID Scanning
Pre-Registration
Reminders
Scheduling
Self Check-In/Check-Out
SMS Messaging
Summary Reports
Visitor Tracking
Watch List

KeepnTrack User Reviews

Overall Rating

4.1

Ratings Breakdown

43%

36%

14%

Secondary Ratings

Ease of Use

4.3

Value for money

4.1

Customer support

4.3

Functionality

4.1

Verified

Reviewer

Education Management

201-500 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Does as advertised

We're using this to keep our students/staff safe.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It definitely works as far as tracking who is coming and going from the building and checking the sex offender registry. It notifies us to any potential matches. We're also able to mark individuals as not being allowed in the building if a staff member or family reports someone shouldn't be around.

Cons:

It's not an easy process to get a potential match marked as not a match. The reports are also not as intuitive to pull out as we'd like them to be.

Deontay D.

Verified reviewer

Staffing and Recruiting

1001-5000 employees

Used weekly for less than 6 months

Review source

Reviewed November 2025

Keep n track review

Overall Keepntrack is a good product and it is helpful to have within a customer service type role or a position that is more of a admin role.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is very helpful. I like how keepntrack is very helpful for customer service support and its value.

Cons:

Nothing really that i can say about keepntrack that made me think the product was not helpful or a bad product.

Libby H.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

A Student Accountability MUST HAVE!!

We are effectively keeping track of all of our students and are able to provide real time attendance to our administration in case of emergency. It is easy to set up and use - if you have questions, support is only a "chat" away!!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

This software makes is so easy to tell where all of our students are at a moments notice. Since it is web-based, we can check it out of the building during fire and evacuation drills. It also keeps track of student tardies and the student history is easy and convenient to access. The barcode function is a must have!!

Cons:

Students are somewhat confused the first time using the system, but once they get used to it, they become very quick at using it.

Tammy P.

Verified reviewer

Education Management

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

I highly recommend KeepnTrack

The speed at which a background check can be done and the small cost has been a huge benefit for us. We have been using the system for 9 years now and I always recommend it.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It encompasses so much! We use it to track students for late arrival and early departures. Employees sign in and out which enables us, in an emergency, to print out a report that tells us who is in the building. An immediate sexual background is done on visitors when checked in. We have our Volunteers do the background check and we are able to track volunteer hours.

Cons:

I really do not have any concerns. The technical part of the company has always been really helpful.

Kelly A.

Verified reviewer

Primary/ Secondary Education

51-200 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Keepn Track School Safety

My overall experience has been great. We started with KeepnTrack before they were sold and it was put as online software, so they have come along way.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

We use it for student tardies, parent volunteers sign in for a badge for being on campus and I use it for parent volunteer hours.

Cons:

Some of the changes over the years that I would use on the admin side were taken away and they made the software user friendly.

Reasons for choosing KeepnTrack

We have always had KeepnTrack, as I stated we had it when it was an actual software download and not online website.

Emily W.

Verified reviewer

Education Management

51-200 employees

Used daily for less than 2 years

Review source

Reviewed November 2019

KeepnTrack

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service reps are friendly and responsive. It runs an automatic background check on everyone that scans into the building which is a great security feature.

Cons:

Everyone scans the magnetic strip on their license instead of the bar code, so we waste a LOT of time fixing it and explaining to people that they scanned the wrong thing. The directions that you can customize to appear on your monitor for visitors signing in have a very small font and no one even notices them. Our Dymo printer has never worked properly (stops working randomly several times a day and has to be unplugged and re-plugged in) and the customer service people have never been able to figure it out or offered to replace it. The badge printer has dual rolls but doesn't automatically switch to the other side when one side runs out; you have to go in to the software management and tell it to switch sides.

Amber C.

Verified reviewer

Facilities Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2018

Easy tracking of volunteers

Any time I have called into the help center they are very thorough and they even listen to my suggestions when brain storming on my end of the call.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The most thing I like about this product is the convenience of having people checking in and being able to keep track of all of the volunteer hours for the year.

Cons:

Sometimes it logs out and then people just stand there and stare at it. Even thought I have the log in steps right next to the kiosk. That would be my only gripe is that.

Amber C.

Verified reviewer

Facilities Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Student Check in

anytime I need assistance I have had GREAT customer support that is very willing and able to help me out step by step.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love that once I got all students into the system,which was very simple, they can come in and sign in or out with ease.

Cons:

Sometimes a user will use the back button and it will log out, then I have to assist in re-logging in and it is sometimes a inconvenience.

Reasons for choosing KeepnTrack

We chose KeepnTrack due to convenience and price of the product.

Linda R.

Education Management

501-1000 employees

Used daily for more than 2 years

Review source

Reviewed December 2018

Software Tokens

Working with the refreshing of the CBC - Criminal Background Checks. It has gotten better.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is not a difficult software. It is very easy generating reports, looking up and adding information into profiles. Running background checks is extremely easy (just a matter of reading the results). Merging feature is pretty cool, just need to be extremely careful. There is no going back once you have merged profiles.

Cons:

The CBC gets frozen quite often. This could be a drag.

Verified

Reviewer

Religious Institutions

51-200 employees

Used other for more than 2 years

Review source

Reviewed December 2018

A limited piece of software that needs updating