# Best Data Entry Software - 2026 Reviews & Pricing > Find the best Data Entry Software for your organization. Compare top Data Entry Software systems with customer reviews, pricing, and free demos. Source: https://www.softwareadvice.com/data-entry/p/all --- [Home](https://www.softwareadvice.com/) / Data Entry Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Data Entry Software of 2026 Updated June 12, 2026 On this page 1. FrontRunners 2. Popular Comparisons 3. Buyers Guide 4. 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Replace Inspection Sheets, Time Cards, Maintenance Or Safety Checklists, Job Cards & More With A Sin...[Read more about Appenate](https://www.softwareadvice.com/inspection/appenate-profile/) **4.7** ([167 reviews](https://www.softwareadvice.com/inspection/appenate-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +21 more +20 more +19 more Appenate's Best Rated Features 5.0Document Management See All Appenate's Worst Rated Features 4.44Access Controls/Permissions See All Process Runner eliminates SAP's biggest pain point - getting data in and out quickly. By turning Excel into a direct line to SAP...[Read more about Process Runner](https://www.softwareadvice.com/erp/process-runner-profile/) **4.6** ([28 reviews](https://www.softwareadvice.com/erp/process-runner-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft Excel +0 more +0 more +0 more Process Runner's Best Rated Features 4.40Data Capture and Transfer See All Process Runner's Worst Rated Features 4.25Data Import/Export See All \*\*Forms On Fire: Tailored Mobile Solutions for Field Service Automation\*\* Forms On Fire offers a revolutionary mobile app desig...[Read more about Forms On Fire](https://www.softwareadvice.com/inspection/forms-on-fire-profile/) **5.0** ([3 reviews](https://www.softwareadvice.com/inspection/forms-on-fire-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Slack +47 more +46 more +45 more Intellimas is an enterprise level, low code, web application builder. Build your own apps or allow us to build them for you. I...[Read more about Intellimas](https://www.softwareadvice.com/master-data-management/intellimas-profile/) **4.7** ([27 reviews](https://www.softwareadvice.com/master-data-management/intellimas-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft Excel Microsoft SQL Server +3 more +2 more +1 more Intellimas's Best Rated Features 4.57Data Capture and Transfer See All Intellimas's Worst Rated Features 4.44Data Import/Export See All AccuMail frameworks is an address validation tool designed to help businesses verify, standardize, and manage addresses in bulk ...[Read more about AccuMail frameworks](https://www.softwareadvice.com/data-entry/accumail-frameworks-profile/) No reviews yet Free trial Free version doForms is a cloud-based form creation software designed to help small to large businesses in government, education, healthcare,...[Read more about doForms](https://www.softwareadvice.com/workflow/doforms-profile/) **4.4** ([8 reviews](https://www.softwareadvice.com/workflow/doforms-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +9 more +8 more +7 more FS.Net is a powerful reporting and analytics software suite designed to give manufacturers a comprehensive view of their entire ...[Read more about FS.Net](https://www.softwareadvice.com/data-extraction/fs-net-profile/) **4.5** ([4 reviews](https://www.softwareadvice.com/data-extraction/fs-net-profile/#reviews)) Free trial Free version Kordata's system configuration and forms builder functionality allows businesses to create unique forms with relationships to ot...[Read more about Kordata](https://www.softwareadvice.com/electronic-data-capture/kordata-profile/) **4.6** ([8 reviews](https://www.softwareadvice.com/electronic-data-capture/kordata-profile/#reviews)) Free trial Free version Docparser is a cloud-based document data extraction solution that helps businesses of all sizes retrieve data from PDFs, Word do...[Read more about Docparser](https://www.softwareadvice.com/data-extraction/docparser-profile/) **4.8** ([127 reviews](https://www.softwareadvice.com/data-extraction/docparser-profile/reviews/)) Free trial Free version Integrations Integrations Dropbox Business Salesforce Sales Cloud +7 more +6 more +5 more Docparser's Best Rated Features 5.0Email Address Extraction See All Docparser's Worst Rated Features 4.56Data Import/Export See All More4apps is committed to providing market-leading support. From assisting you during the trial period to the ongoing use of our...[Read more about EBS Toolbox](https://www.softwareadvice.com/data-management-platforms/ebs-toolbox-profile/) **4.8** ([45 reviews](https://www.softwareadvice.com/data-management-platforms/ebs-toolbox-profile/reviews/)) Free trial Free version EBS Toolbox's Best Rated Features 4.86Accounting See All EBS Toolbox's Worst Rated Features 4.57Invoice Processing See All [SaasAnt Transactions](https://www.softwareadvice.com/accounting/saasant-transactions-profile/) SaasAnt Transactions, built for Quickbooks, is a data entry solution that helps businesses import, review, delete, and map daily...[Read more about SaasAnt Transactions](https://www.softwareadvice.com/accounting/saasant-transactions-profile/) **4.8** ([270 reviews](https://www.softwareadvice.com/accounting/saasant-transactions-profile/reviews/)) Free trial Free version Integrations Integrations PayPal QuickBooks Online +7 more +6 more +5 more SaasAnt Transactions's Best Rated Features 4.86Document Management See All SaasAnt Transactions's Worst Rated Features 4.33Accounts Payable See All [Culverdocs](https://www.softwareadvice.com/inspection/culverdocs-profile/) Culverdocs is a fully configurable, no-code platform that allows you to convert your existing paper-based documents into digital...[Read more about Culverdocs](https://www.softwareadvice.com/inspection/culverdocs-profile/) **5.0** ([56 reviews](https://www.softwareadvice.com/inspection/culverdocs-profile/reviews/)) Free trial Free version Culverdocs's Best Rated Features 5.0Data Retrieval See All Culverdocs's Worst Rated Features 4.60Audit Trail See All [LiveFlow](https://www.softwareadvice.com/accounting/liveflow-profile/) Google Sheets Add-On is a tool to help you bring your financial data into your Google Sheet. Imagine completing your month-end ...[Read more about LiveFlow](https://www.softwareadvice.com/accounting/liveflow-profile/) **4.9** ([94 reviews](https://www.softwareadvice.com/accounting/liveflow-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft Excel QuickBooks Online +3 more +2 more +1 more LiveFlow's Best Rated Features 4.90Consolidation/Roll-Up See All LiveFlow's Worst Rated Features 4.49Third-Party Integrations See All [PhraseExpander](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/) PhraseExpander is an on-premise data entry solution that helps healthcare professionals capture notes and share them with team m...[Read more about PhraseExpander](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/) **4.8** ([136 reviews](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/reviews/)) Free trial Free version [DbVisualizer](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/) DbVisualizer is a universal database tool that helps businesses monitor and analyze the performance of multiple databases throug...[Read more about DbVisualizer](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/) **4.8** ([128 reviews](https://www.softwareadvice.com/rdbms/dbvisualizer-profile/reviews/)) Free trial Free version Integrations Integrations MySQL Microsoft SQL Server +20 more +19 more +18 more DbVisualizer's Best Rated Features 4.83Data Visualization See All DbVisualizer's Worst Rated Features 4.06Secure Data Storage See All [Cognito Forms](https://www.softwareadvice.com/form-builder/cognito-forms-profile/) Cognito Forms is a cloud-based software that enables businesses to design, publish and manage a variety of forms. The platform i...[Read more about Cognito Forms](https://www.softwareadvice.com/form-builder/cognito-forms-profile/) **4.7** ([182 reviews](https://www.softwareadvice.com/form-builder/cognito-forms-profile/reviews/)) Free trial Free version Integrations Integrations Google Docs Google Drive +170 more +169 more +168 more Cognito Forms's Best Rated Features 5.0Data Retrieval See All Cognito Forms's Worst Rated Features 4.0Dashboard Creation See All [Operations Hub](https://www.softwareadvice.com/bi/piesync-profile/) Operations Hub allows you to easily sync customer data and automate business processes. It supercharges your HubSpot CRM by sync...[Read more about Operations Hub](https://www.softwareadvice.com/bi/piesync-profile/) **4.8** ([264 reviews](https://www.softwareadvice.com/bi/piesync-profile/#reviews)) Free trial Free version Integrations Integrations Mailchimp Microsoft 365 +29 more +28 more +27 more Operations Hub's Best Rated Features 4.67Data Import/Export See All Operations Hub's Worst Rated Features 4.29Data Capture and Transfer See All [Formaloo](https://www.softwareadvice.com/app-building/formaloo-profile/) Formaloo is the world’s leading free form builder and no-code platform for creating powerful forms, surveys, dashboards, CRMs, a...[Read more about Formaloo](https://www.softwareadvice.com/app-building/formaloo-profile/) **4.7** ([264 reviews](https://www.softwareadvice.com/app-building/formaloo-profile/reviews/)) Free trial Free version Integrations Integrations PayPal Slack +15 more +14 more +13 more Formaloo's Best Rated Features 4.88Data Capture and Transfer See All Formaloo's Worst Rated Features 3.83A/B Testing See All [Parseur](https://www.softwareadvice.com/data-extraction/parseur-profile/) Parseur is a cloud-based email parser solution that helps businesses of all sizes extract text from emails. The platform automat...[Read more about Parseur](https://www.softwareadvice.com/data-extraction/parseur-profile/) **4.8** ([63 reviews](https://www.softwareadvice.com/data-extraction/parseur-profile/reviews/)) Free trial Free version Integrations Integrations Google Docs Slack +11 more +10 more +9 more Parseur's Best Rated Features 4.83Document Extraction See All Parseur's Worst Rated Features 4.55Data Import/Export See All [PaperSurvey](https://www.softwareadvice.com/survey/papersurvey-profile/) PaperSurvey is a cloud-based survey management software that helps organizations create, collect, print, scan, and upload survey...[Read more about PaperSurvey](https://www.softwareadvice.com/survey/papersurvey-profile/) **4.8** ([30 reviews](https://www.softwareadvice.com/survey/papersurvey-profile/#reviews)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +4 more +3 more +2 more PaperSurvey's Best Rated Features 4.86Customizable Questions See All PaperSurvey's Worst Rated Features 4.0Data Capture and Transfer See All [Jotform](https://www.softwareadvice.com/market-research/jotform-profile/) Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It h...[Read more about Jotform](https://www.softwareadvice.com/market-research/jotform-profile/) **4.7** ([2895 reviews](https://www.softwareadvice.com/market-research/jotform-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive PayPal +92 more +91 more +90 more Jotform's Best Rated Features 4.86Electronic Forms See All Jotform's Worst Rated Features 3.57Audit Management See All [GoSpotCheck by FORM](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/) GoSpotCheck by FORM is a mobile task management platform designed to help businesses across retail, healthcare, hospitality and ...[Read more about GoSpotCheck by FORM](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/) **4.8** ([25 reviews](https://www.softwareadvice.com/trade-promotion-management/gospotcheck-profile/reviews/)) Free trial Free version Integrations Integrations Microsoft 365 Microsoft Teams +4 more +3 more +2 more [AIDA](https://www.softwareadvice.com/ocr/aida-profile/) AIDA: Revolutionize Your Document Management with AI-Powered Data Extraction and Automation AIDA is a groundbreaking intelligen...[Read more about AIDA](https://www.softwareadvice.com/ocr/aida-profile/) **4.8** ([30 reviews](https://www.softwareadvice.com/ocr/aida-profile/reviews/)) Free trial Free version Integrations Integrations Google Drive Dropbox Business +4 more +3 more +2 more AIDA's Best Rated Features 5.0File Sharing See All AIDA's Worst Rated Features 4.50Batch Processing See All [ASSIST](https://www.softwareadvice.com/product/521985-ASSIST/) ASSIST is a document management solution that helps businesses manage their finance and cash flow. ASSIST's key features inclu...[Read more about ASSIST](https://www.softwareadvice.com/product/521985-ASSIST/) **4.9** ([15 reviews](https://www.softwareadvice.com/product/521985-ASSIST/#reviews)) Free trial Free version Integrations Integrations Xero QuickBooks Desktop +2 more +1 more +0 more ASSIST's Best Rated Features 5.0Access Controls/Permissions See All ASSIST's Worst Rated Features 4.82Document Management See All [Doxis AI.dp](https://www.softwareadvice.com/accounting/klippa-profile/) Doxis AI.dp is a cloud-based Intelligent Document Processing solution. This advanced technology uses Optical Character Recogniti...[Read more about Doxis AI.dp](https://www.softwareadvice.com/accounting/klippa-profile/) **4.8** ([31 reviews](https://www.softwareadvice.com/accounting/klippa-profile/reviews/)) Free trial Free version Integrations Integrations Dynamics 365 Xero +8 more +7 more +6 more Doxis AI.dp's Best Rated Features 4.73API See All Doxis AI.dp's Worst Rated Features 4.73API See All 1 [2](https://www.softwareadvice.com/data-entry/?page=2)[3](https://www.softwareadvice.com/data-entry/?page=3)[4](https://www.softwareadvice.com/data-entry/?page=4)[5](https://www.softwareadvice.com/data-entry/?page=5)[6](https://www.softwareadvice.com/data-entry/?page=6) ## Popular Comparisons [ Typeform vs Jotform ](https://www.softwareadvice.com/market-research/jotform-profile/vs/typeform/)[ Microsoft Power Automate vs UiPath ](https://www.softwareadvice.com/robotic-process-automation/microsoft-power-automate-profile/vs/uipath/)[ Amazon RDS vs MongoDB ](https://www.softwareadvice.com/database-management-systems/amazon-rds-profile/vs/mongodb/)[ Cognito Forms vs Operations Hub ](https://www.softwareadvice.com/form-builder/cognito-forms-profile/vs/piesync/)[ Dext vs AutoEntry ](https://www.softwareadvice.com/accounting/autoentry-profile/vs/receipt-bank/) ## Your Guide to Top Data Entry Software, April 2023 Software Advice uses reviews from real software users to highlight the top-rated Data Entry products in North America. [Learn how products are chosen](https://www.softwareadvice.com/legal-page/frontrunners-methodology/) #### Explore FrontRunners - [PhraseExpander](https://www.softwareadvice.com/medical-transcription/phraseexpander-profile/) - [Forms On Fire](https://www.softwareadvice.com/inspection/forms-on-fire-profile/) - [TrueContext](https://www.softwareadvice.com/field-service/prontoforms-profile/) - [Lucy](https://www.softwareadvice.com/product/119923-Lucy/) - [Ninox](https://www.softwareadvice.com/app-development/ninox-profile/) - [Conexiom](https://www.softwareadvice.com/robotic-process-automation/conexiom-profile/) - [Jotform](https://www.softwareadvice.com/market-research/jotform-profile/) - [ABAdesk](https://www.softwareadvice.com/mental-health/abadesk-profile/) - [UiPath](https://www.softwareadvice.com/automation-testing/uipath-profile/) - [Typeform](https://www.softwareadvice.com/hr/typeform-profile/) - [Zoho Forms](https://www.softwareadvice.com/data-collection/zoho-forms-profile/) - [GoCanvas](https://www.softwareadvice.com/product/4144-Canvas-Mobile-Forms/) - [Dext](https://www.softwareadvice.com/accounting/receipt-bank-profile/) - [AutoEntry](https://www.softwareadvice.com/accounting/autoentry-profile/) “Usability” includes user ratings for Functionality and Ease of Use. “Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money. Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication. Though computers and software have, on the whole, been a boon to the business world, they come with certain drawbacks. One of the most grueling of those is data entry. Data entry refers to the process of transferring numbers and figures from printed pages or other sources into your computer system. This can be a tedious, time-consuming task for your employees, and it is one that is particularly error-prone. Multiple hours of work are lost every day to data entry, when they could be better spent by your employees on the issues more central to your business. This is why data entry software is among the most useful types of systems for your company to purchase and implement. A great deal of different types of software suites, for important office necessities such as [customer relationship management (CRM)](https://www.softwareadvice.com/crm/) and [project management](https://www.softwareadvice.com/project-management/), will have data entry features and functions. But if your company is too small to utilize those systems, if you have important data outside the purview of those areas or if your business relies on data entry as one of its chief concerns, you might require independent or specialized data entry software. **This Buyer's Guide will help you determine if you require data entry software, what features you might find most useful in that software and what you should ask of vendors when you are looking to purchase.** Here's what we'll cover in order to help you make this important decision: [What Is Data Entry Software?](#WhatIsDataEntrySoftware) [Common Features of Data Entry Software](#CommonFeaturesofDataEntrySoftware) [What Type of Buyer Are You?](#WhatTypeofBuyerAreYou) [Key Considerations](#KeyConsiderations) ## What Is Data Entry Software? Almost everyone is familiar with the most commonly used system that could technically be classified as "data entry software"—Microsoft Excel. In addition to allowing you to create charts, calculate data and build interactive dashboards, Excel's user-friendly spreadsheets serve as a data entry solution for a wide variety of businesses. However, using spreadsheets for your data entry is far from ideal. The amount of time it takes to enter each bit of information by hand can make things extremely tedious and can lead to a large number of errors. In addition, each spreadsheet is stored on one person's computer, and can't be accessed by multiple employees across the company. In many ways, using spreadsheets to enter data is little better than keeping that information in a hard-bound notebook. More advanced data entry software deals with the problems you'll encounter with simple spreadsheets. Tools within the software can automate some of the most tedious, error-prone tasks. However, different data entry systems will speak to different methods of handling information and thus will automate those tasks in different ways. You'll want to find a system that is right for your business processes, particularly in regards to your business type. A large amount of data entry software systems specifically address the needs of particular industries. There are different types of data entry software tools for fields such as [medicine](https://www.softwareadvice.com/category/4527-medical/), [accounting](https://www.softwareadvice.com/accounting/) and [insurance](https://www.softwareadvice.com/insurance/), for example, each of which offers specialized features relevant to that specific type of business and its needs. Regardless of the industry, though, all data entry software shares a few key features in common, which we'll discuss in the following section. ## Common Features of Data Entry Software **Electronic forms** Almost all dedicated data entry software will allow you to create custom forms that will ask for the key data you need to have entered into the system. Autofill features can make filling out these forms easier and less repetitive, while they can also be set to check for obvious or common errors. The software will then take the data entered into these forms and convert it into more complicated, classified formats for better storage and analysis. **Data classification** Once data is entered into your system, it needs to be organized in a way that makes it effective and efficient to use. Data classification tools will do this for you, taking the data that you enter and converting it into a format that will be more beneficial for your future use and analysis. **Data extraction** Sometimes you aren't just manually entering data, but rather need to take unstructured or poorly structured data sources and turn them into something usable. Data extraction tools can help you with this, by taking that unstructured data and further processing and classifying it so that you can use it in your business. Data cleaning Data cleaning takes an existing set of data (a table, record set, database etc.) and scans through it to search for certain specified errors, inconsistencies and blank spots. **Data validation** Data validation is a process performed at the time of data entry, ensuring that the data will not need to be cleaned at a later date by validating it as it is initially entered. In practice, this means tools in the system will make sure that you are avoiding common data entry errors so that your data is fully correct and useful for you. **Scanning** Some businesses need to store visual information as much as they do text-based information. For those companies, specific data entry systems will allow you to scan in images to be stored with the rest of your data. In addition, some advanced software can scan in spreadsheets and other physical data sets and convert/classify them into usable data in your system. _The mobile data collection page in_ [Repsly](https://www.softwareadvice.com/field-service/repsly-profile/) ## What Type of Buyer Are You? It's hard to think of a business that doesn't require some amount of data entry as a part of its day-to-day operations. As such, this means that there as many types of data entry software buyers as there are types of businesses. However, regardless of your specific business field, you will likely have different needs based on the size of your business, thus falling into one of the following categories: - **Small business (fewer than 20 employees).** Small businesses such as yours rely on employees with very specialized roles. As such, you may find that not all of your staff are engaged in daily data entry. In addition, you may rely less on data analysis than larger companies. The most important data entry software features for a business of this size will be electronic forms and data classification, in order to streamline data entry and ensure that when data is entered into the system, it is structured and stored in a meaningful manner. - **Midsize business (20-100 employees).** Larger companies deal with larger amounts of data. Thus, if your company is midsized, you will need the basic electronic forms and data classification that smaller businesses require, but you will also likely find yourself in need of data extraction, cleaning and validation tools, so that you can ensure the accuracy of your data and use it for accurate analysis and predictions. - **Large business (more than 100 employees).** At this size, your company will be dealing with a very large amount of data. You will want industry-specific data entry software that speaks to your market's particular needs, and might even require specified data entry systems for each unique department of your company, either as a stand-alone solution or part of a larger suite of business software. ## Key Considerations Other factors to take into consideration when picking the best data entry software for your business may include: - **Industry specialization.** As we've discussed several times in this Buyer's Guide, data entry software systems are typically specialized for specific industries. You will want to seek out a vendor that is geared toward your particular field, so that you can purchase software that is specific to your needs. If you are a medical practice, for example, you won't find much use for data entry software that's optimized for law firms. This will be your top concern when choosing the right vendor and software system for your business. - **Integration with other systems.** No matter how quickly and efficiently you're able to enter it into your computer, your data will be useless if you're not able to do something productive with it. This means that you want to be very sure that you'll be able to transfer the data you've entered into your other business software so that you can analyze it and make use of it. It's crucial that you check with vendors about whether their software will integrate with what you're already using (or plan to purchase) for other aspects of your business. - **Mobile access.** For many businesses and teams, data is collected while on-the-go, whether that's on a business trip or just a one-time meeting away from the office. That information is vital, though, and needs to be in your computer system as soon as possible. If your company frequently finds this to be the case, you'll want to be sure that you purchase data entry software that allows you to easily capture and/or enter data from smartphones or tablets. - **Cloud-based software versus on-premise software.** As recently as a couple of years ago, most software was bought to be housed by businesses on-premises. What this meant was that, after you purchased software, you had to have the space and the IT resources and knowledge to house the hardware for that system at your workplace. This was both costly and inconvenient. Fortunately, most software today is hosted via the cloud, and the hardware is housed by the vendor while the software itself is shared with you over the internet. Some enterprise-level businesses and software packages still utilize on-premise housing, for the sake of speed and processing power, but for small or midsize businesses it is generally much more convenient (and far less costly in time, money and IT resources) to host your software via the cloud. ### Related Data Entry Software - [Database Software](https://www.softwareadvice.com/database-management-systems/) - [ETL Software](https://www.softwareadvice.com/bi/etl-software-comparison/) - [Forms Automation Software](https://www.softwareadvice.com/forms-automation/)