248,048 companies have chosen the right software using our
extensive research on over 1,427 systems. How does it work?

Compare Computerized Maintenance Management Systems

This page is managed by
Taylor Short, Market Research Associate
Last updated: November 26, 2014

Top 10 Most Recommended Maintenance Management Systems

 
eMaint X3 eMaint X3 is an affordable, flexible and user-friendly management system that offers asset and inventory control, condition monitoring and scheduling tools. Mobile-friendly, it features customizable reporting and dashboard tools.
        34 Reviews
 Price
 Demo

277

Recommendations
in the last 30 days
Maintenance Connection A powerful web-based system, Maintenance Connection features multi-site asset tracking, contract and project management and preventative maintenance. Scaleable and seamlessly integrates with other software.
        65 Reviews
 Price
 Demo

166

Recommendations
in the last 30 days
MaintenanceEdge by FacilityDude Serving the US and Canada, FacilityDude™ is a leading provider of online tools for the needs of facility professionals. FacilityDude offers easy-to-use, affordable solutions to help streamline maintenance, energy and operations.
        12 Reviews
 Price
 Demo

135

Recommendations
in the last 30 days
MicroMain Maintenance Software An easy-to-use CMMS system, MicroMain helps businesses simplify and streamline every step of their maintenance operations. Features preventative maintenance, purchase order automation and supplier and vendor tracking.
        1 Review
 Price
 Demo

134

Recommendations
in the last 30 days
Maintenance5000 Maintenance5000 by Real Asset Management is a full CMMS/EAM solution created to easily integrate with an organization's existing ERP system, as well as improve work order management via a visual calendar.
        1 Review
 Price
 Demo

90

Recommendations
in the last 30 days
 

Need help narrowing the options?

Save time & costly mistakes. Our experts will recommend the best software for your needs. Call for a free consultation: (888) 234-5163

TabWare by AssetPoint With 30 years of experience with maintenance management, TabWare by AssetPoint is a robust CMMS/EAM solution with mobile work order approval, advanced scheduling, preventive maintenance, and even Business Intelligence capability.
       0 Reviews
 Price
 Demo

83

Recommendations
in the last 30 days
Dossier Fleet Maintenance Dossier Fleet Maintenance software by Arsenault Associates provides a robust fleet management system so that users can accurately track all vehicles and equipment, while quickly importing data and tracking maintenance histories.
        5 Reviews
 Price
 Demo

57

Recommendations
in the last 30 days
HippoFM Offering one of the most robust CMMS solutions on the market, HippoFM combines its intuitive graphical interface with powerful reporting tools and mobile technology to efficiently streamline your maintenance management operations.
        33 Reviews
 Price
 Demo

55

Recommendations
in the last 30 days
Infor EAM A powerful asset management solution, Infor EAM boosts operational and supply chain efficiency, optimizes the manufacturing process and even improves environmental sustainability. Customizable and ideal for a range of industries.
        2 Reviews
 Price
 Demo

45

Recommendations
in the last 30 days
IBM Maximo as a Service (MaaS) IBM's Maximo as a Service (MaaS) is an affordable, hassle-free way to access and implement IBM's powerful maintenance management solution, without the hardware and IT costs associated with the on-premise installation.
       0 Reviews
 Price
 Demo

45

Recommendations
in the last 30 days
 
 


Find the right software systems based on your needs in 3 easy steps:

We need a few details about your organization to start narrowing down the list:

Filter Results Continue

1  2  3
Call us for a free FastStart Consultation

(888) 234-5163

Save weeks of up-front research and avoid costly mistakes with our free FastStart Consultation.

 
Free Download:
Maintenance Management Software Pricing Guide
Download Now

Feedback from buyers we've advised
 
"Software Advice really helped me organize and narrow my search to only a few software companies that all seemed to fit pretty well with our needs. Without them, I'm not sure how I would have found the software we selected. I highly recommend you contact them to see what they can help you find." Cameron Monteath
Medical Modeling Inc.
"Software Advice was instrumental in narrowing down the huge number of products available to be relevant and customized to our specific requirements." Louise R. Serkey
Canyon View at Ventana
"Extremely helpful staff helped me focus my efforts on the best systems to look at given my needs." Kristin Hall Sliwicki
Prairie Lakes Counseling Associates

Buyer's Guide

Here’s what we’ll cover:

What Is CMMS Software?
Common Features of CMMS Software
Important Features to Consider
Computerized Maintenance Management Systems UserView | 2013
Using CMMS to Earn LEED-EB Credits

What Is CMMS Software?

Computerized maintenance management systems (CMMS) help organizations track the upkeep of their assets and associated costs of the work, with the ultimate goal of prolonging an asset’s lifespan at minimal expense. This could include maintaining assets in a single facility or a range of facilities, or maintaining a group of equipment like a fleet of vehicles or other types of machinery.

CMMS and enterprise asset management (EAM) systems are closely related, and the terms are often used interchangeably. However, CMMS is a departmental application used by maintenance departments, while EAM is accessible across the entire enterprise. CMMS is implemented to prolong the lifespan of physical assets. EAM, on the other hand, oversees all of an organization’s assets, including fixed assets, IT assets and digital assets.

This is Maintenance Connection's CMMS module menu

There are industry-specific maintenance management systems, too. We’ve written buyer’s guides that cover CMMS for specific industries, including fleet management software, equipment maintenance software applications and aircraft MRO software, as well as a guide for Web-based solutions.

Common Features of CMMS Software

Asset tracking Maintains information about an organization’s assets (equipment, machines, buildings, fleets etc.). This includes when the asset was purchased, its expected lifetime, warranty information, the upkeep history, costs, depreciation and more. It may be used by several departments, including accounting and maintenance. Vendors that offer asset tracking include eRPortal CMMS, eMaint X3 and Maintenance Connection.
Inventory tracking and purchasing Tracks parts, tools and other materials required to perform routine upkeep. Features may include a scheduling system for personnel to reserve tools; an auto-notifier to alert staff when more materials need to be purchased; and support for multiple currencies. Many vendors offer a purchasing module that allows you to keep track of where you purchased supplies, when they were ordered, the total cost and the quantity ordered. This module may be able to send out automated requests for quotes to suppliers when the stock of an item is low. Examples of vendors offering this functionality include ManagerPlus and 4Site.
Preventive maintenance Preventive maintenance software allows you to schedule tasks based on meter readings, dates, or by setting up custom triggers. You can view all current and future maintenance activity on a calendar. You can also set up custom groups and routes. Some systems also have a preventive task library to help define the right tasks and procedures. Example vendors include Sprocket CMMS and Series4000.
Predictive upkeep and condition monitoring Minimizes surprise failures by monitoring the condition of assets and analyzing historical trends in asset performance. These applications automatically schedule tasks based on performance indicators like noise, vibration, temperature, corrosion, pressure and flow. Users can define upper and lower boundaries of these parameters for each asset, and automatically create a work order when a reading falls outside the boundary. Bigfoot CMMS and eMaint X3 offer intuitive condition monitoring solutions.
Work order Manages the work order process. This includes scheduling repairs, assigning personnel to the job, reserving materials, recording costs, tracking the cause of the problem, tracking downtime and making recommendations for future action. Other features may include permission and notification settings, department and technician routing and a portal where customers or other employees can submit work order requests. Vendors providing work order tracking include MPulse, WOW! On the Web and NetFacilities.

Important Features to Consider

Mobile capabilities. Technicians often work in the field. The use of mobile devices has become prevalent in this market, providing personnel with the capability to immediately update records and make data available across the organization. Mobile tools can also generate work orders directly from the device, track labor and inventory use and issue, return and receive parts in real-time.

Vendors like Micromain offer mobile dashboards

Other examples of mobile capabilities often offered in some CMMS include:

  • QR/barcoding capabilities. Many CMMS provide quick response (QR) coding and barcoding capabilities. Scanning an asset’s code provides a glimpse into its entire maintenance history, giving immediate insight to the last task performed, the next upkeep due, troubleshooting notes, warranty information and more. These capabilities also allow technicians to include notes about an asset that are immediately accessible organization-wide.
  • Voice recognition. Technicians often need to use both of their hands while performing work. Voice recognition capabilities empower technicians to record notes hands-free. In addition, speech-to-text features allow voice notes to be automatically converted to text and entered into the CMMS. This saves time that would otherwise be spent transcribing notes by hand for manual data entry.

Asset ranking tools. Asset ranking tools “grade” equipment performance, highlighting equipment that’s historically underperformed or tends to perform well. This helps organizations identify equipment that needs replacement or repair. These tools calculate the costs of operating equipment as well as predicted asset lifespans based on performance. Asset ranking tools create a sense of transparency that can save time and money, while reducing the likelihood of reactive maintenance over time.

Bigfoot CMMS offers an asset grading feature.

Computerized Maintenance Management Systems UserView | 2013

We surveyed individuals from a wide range of industries and company sizes to discover how technology is being used within the field of maintenance.

A key finding from our research was that best-of-breed CMMS software users were most satisfied with their systems. These users reported the highest average satisfaction ratings and were least likely to encounter top industries challenges.

Check out the full 2013 CMMS UserView report for more details and analyses.

Using CMMS to Earn LEED-EB Credits

Energy and atmosphere is one of nine key areas measured by the U.S. Green Building Council for LEED-EB (Existing Building) certification. By using a CMMS to monitor meter readings including pressure, temperature, voltage and hours in operation, personnel can “pinpoint” poorly performing equipment. This can help organizations achieve an overall reduction in energy consumption.

In 2010, for example, the Denver Convention Center was awarded LEED-EB and acquired the Energy & Atmosphere credit partly due to its implementation of Bigfoot CMMS. The chief engineer, Tom Barnes, determined that their biggest opportunity to reduce consumption was through comprehensive preventive maintenance efforts—in particular, by overseeing their HVAC and air handlers more closely.



How it Works

Software Advice Advisors

Software Advice matches software buyers with vendors that can meet their needs.

We're able to offer this service to buyers for free, because software vendors pay us on a "pay-per-lead" basis. Buyers get great advice. Sellers get great referrals.

Get expert advice from one of our software advisors: (888) 234-5163
×