Meetingmax 2026: Benefits, Features & Pricing

Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee.

How Software Advice ensures transparency

Software Advice lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Users can talk to our advisors for free to receive software recommendations matching their needs. Software providers pay us for sponsored profiles to reach users interested in their products.

How Software Advice verifies reviews

Software Advice carefully verified over 2 million reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

Independent research methodology

Researchers at Software Advice use a mix of verified reviews, independent research, and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or talk to an advisor, this has no influence on our research or methodology.

Wondering if Meetingmax is right for your organization?

Our Reservations Software selection experts can help you in 15 minutes or less.

On this page

Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Meetingmax

4.7

(38)

Pricing

Starting at $6,500.00 one time

About Meetingmax

Meetingmax is a cloud-based reservation management solution that helps associations, event planners, and corporates handle managed and licensed housing for event attendees. It allows event attendees to search and book rooms based on required amenities and personal budgets.

Meetingmax's reporting functionality enables team members to gain insights into group room blocks and total room spending to manage revenue and facilitate protection against attrition exposure. It allows administrators to establish white-labeled reservation pages with details, such as custom links, buttons, logos, color themes, and surveys.

Meetingmax facilitates integration with several third-party customer relationship management solutions, such as Aventri and RainFocus. Pricing is available on request and support is extended via phone, email, and other online measures.

Meetingmax Screenshots

Meetingmax Pricing and Plans

Starting price: $6,500.00 one time

Free Trial

Free Version

Basic

$6,500.00

usage based, one time

No plan information available

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Meetingmax Features

Popular features found in Reservations
Booking Management
Calendar Management
CRM
Customer Support
Group Reservations
Inventory Management
Mobile Access
Promotions Management
Rate Management
Reporting/Analytics
More features of Meetingmax
Access Controls/Permissions
Activity Dashboard
Alerts/Notifications
API
Availability Management
Billing & Invoicing
Booking Notes
Customer History
Customizable Branding
Customizable Reports
Multi-Language
Online Booking
Payment Processing
Real-Time Updates
Reminders
Room Block Management
Room Booking
Social Media Integration
Third-Party Integrations

Meetingmax Integrations

Stova

Meetingmax User Reviews

Overall Rating

4.7

Ratings Breakdown

76%

21%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

5.0

Functionality

4.5

Joel V.

Verified reviewer

Hospitality

2-10 employees

Used daily for less than 12 months

Review source

Reviewed July 2019

Great Product and Customer Service

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The software was very easy to learn and Meeting Max provides a Training Certification Program that makes the learning process even more smooth. The functionality is great and if there ever are issues, their team is quick to listen and make improvements. They are so focused on customer success and I know that I can reach out to them whenever I have a question or concern. They are willing to walk through best steps or how to get creative in solving an issue in the system.

Cons:

Not many cons I can think of at this point.

Vendor Response

Thanks for the review Joel - much appreciated!

Replied July 2019

Olivia W.

Verified reviewer

Hospitality

51-200 employees

Used daily for more than 2 years

Reviewed November 2024

Great System for Managing Housing

Overall I love it. The system is easy to use and I am learning more and more.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service is exceptional. Anytime you need something and reach out, it is responded to in a timely manner.

Cons:

Sometimes there are little quirks that don't work for everyone, but it is minimal.

Reasons for switching to Meetingmax

I was not around during the switch, but to my knowledge it was due to their inflexibility in what we needed.

Shea O.

Verified reviewer

Sports

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2019

User Friendly

My overall experience has been phenomenal. Any challenges I have run into, they have been very quick with the solution. They send out emails whenever any thing changes in the system so you can follow along with the improvements they continue to make.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Meetingmax is user friendly for both the building side and the booking side. The Meetingmax team is always making changes to the software to make it exactly what their clients are looking for.

Cons:

There are a couple areas in the software that you have to duplicate information such as taxes. There are times I change it in one location but then you have to go through and manually change it in all locations.

Carrie C.

Verified reviewer

Leisure, Travel & Tourism

11-50 employees

Used monthly for more than 2 years

Reviewed January 2024

CVB loves Meetingmax Customer Service & User Experience

Our CVB contracted with Meetingmax in 2018. We switched due to our former housing software provider not meeting expectations. Meetingmax solved all of those issues and we have not had those issues since. Meetingmax customer service rep [sensitive content hidden] & Help Desk are always ready to help and go above and beyond. The software works as it should. No complaints. Invoicing is on point. We are very happy.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Meetingmax showcases a great user experience for those making reservations. The software allows for detailed wording edits and graphics throughout. Also, holding rooms during the reservation process is huge so that users aren't competing to complete their reservation first. When systems don't hold rooms throughout the reservation process, users who are still "in process" will get errors when the rooms are no longer available.

Cons:

The reservations tab and searching for a reservation are glitchy sometimes.

Reasons for choosing Meetingmax

Meetingmax showcased a great user experience for those making reservations. The software allowed for detailed wording edits and graphics throughout. Also, holding rooms during the reservation process was huge so users weren't competing to complete their reservation first. This led to errors for those reservations still "in process" when the rooms were no longer available.

Reasons for switching to Meetingmax

Groupmax was beginning to be glitchy with errors. Groupmax became Passkey. Passkey was integrated into Cvent.

Erin S.

Verified reviewer

Events Services

11-50 employees

Used daily for more than 2 years

Reviewed November 2024

Valuable Housing Solution

Overall, I've had a great experience with the Meetingmax team and software. They are quick to respond, quick to try to offer solutions, and are always working towards the next best features.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love how user friendly it is. The customization options are great- everything from how you set up an event and use to system to the front end design. It's very well organized on the backend and aesthetically pleasing on the front end, which makes it a good user experience for all involved. Outside of the software, I value the community they've built by hosting their annual Unconvention - the ability to connect and network with other housing managers is a huge value that sets Meetingmax above the rest.

Cons:

I would love more cross event reporting options - the reporting is great on an event by event basis, but it would be nice to be able to pull detailed reports across multiple events (annual reports for all events, hotel reports for all events, year by year comparison reports for repeat events, etc.)

Diane S.

Verified reviewer

Sports

2-10 employees

Used daily for more than 2 years

Reviewed October 2023

MMX extended family of We Build You Play

See above in Pros and Cons

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We have been told by our hotel partners that we are the best they work over all housing companies which is also a shout out to MMX for having a great product that is easy to use. MMX is the glue between us and our hotel partners that helps create our strong bond. Being a family owned company we feel that MMX is an extension of our family because of the customer support we receive from them is above and beyond and we feel like we know everyone that works at MMX from [sensitive content hidden] and even some of their pets name. I know most if not all of them know all my dogs names. They take the time to learn about you and your company. They listen to feedback and know that not everyone's housing needs are the same. I know at least for me I feel a part of the MMX team.

Cons:

Anything that has everyone popped up as a feature that I thought I wish I could do this on MMX I have talked through with MMX and they either showed me feature I wasn't aware of because I just didn't need it until now or worked with me to create or improve something to make it better. Nothing is perfect but I never run into a roadblock with MMX where they leave me without roadside assistance to get me back on my journey and cruising.

Reasons for choosing Meetingmax

Customer Service, Training, I can't remember what the cost was or if we event got that far. Also longevity that MeetingMax has been in business. Also a few or the CVBs we partner with for our events had experience with MMX and it was all positive.

Reasons for switching to Meetingmax

Not sure about product, however we switched from having a 3rd party do our housing for us and brought it in house. We have found since doing so hotels are so much more excited to work with us directly and our guests also like their experience when booking with us and find it simple and user friendly. We have a lot of repeat customers with our teams each year doing over 10,000 room nights over our 6 month season and have been using MMX for over 4 years now if it's didn't work for our hotels or guests we would hear it! However, that is definitely not the case it's been a great addition to our company.

Amber W.

Verified reviewer

Events Services

11-50 employees

Used daily for more than 2 years

Reviewed December 2023

Great client service and easy to use

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

MeetingMax is one of the most intuitive software platforms I've ever worked with! It's easy to use for our internal team to setup, track and report on events, and it's equally as easy for event attendees to reserve and update their hotel reservations. On the rare occasion that questions or concerns come up, the team at MeetingMax is responsive, thorough and very knowledgeable.

Cons:

Too manual and admin heavy, for our CVB as well as our hotel partners. More automation is needed.

Mary W.

Verified reviewer

Events Services

2-10 employees

Used daily for more than 2 years

Review source

Reviewed July 2019

You can have your cake and eat it too!

We have a very large event that covers 14 continuous days of programming with check-ins for 15 days in a row. We also have varying rates by night, use about 60 hotels, and have sub-blocks for different types of attendees with different hotel options allowed. Our hoteliers needed Meetingmax as much as we did. I cannot imagine there being another product or group of people that could come close to meeting our needs. Every step of the way, we've felt Meetingmax make improvement in the best interest of their clients. They help us all stay viable in our industry. The entire Meetingmax staff have been nothing short of wonderful to work with.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We needed a replacement for our antiquated booking system and needed it built to our very peculiar requirements within months, not years. Meetingmax looked like the product that would keep us in business. We soon realized Meetingmax, the system and the people, were so much more than what we HAD to have. Meetingmax made it possible for us to provide service we hadn't even dared to dream of. Even today, we find ourselves anticipating using improvements they've just added that we had thought would never be possible. Evolving with technology and the hospitality industry is something we can trust with Meetingmax.

Cons:

Seriously, I can't think of a downside except that we do not own it.

Vendor Response

Thanks for the great review Mary! We're so appreciative to work with amazing clients like you.

Replied July 2019

Bekah S.

Verified reviewer

Hospitality

11-50 employees

Used daily for more than 2 years

Review source

Reviewed October 2017

I've had a really good experience with Meetingmax - it's easy to use on both the front and back ends

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use, intuitive, great customer service - when we have an issue I get a response from their team usually in a matter of minutes.

Cons:

It'd be nice to have a few more features for planners to encourage them to log in and take an active role.

Blaire Z.

Verified reviewer

Used daily for less than 12 months

Review source

Reviewed October 2017

We love Meetingmax. It's user friendly and their Customer Service is incredible!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The sub-block and comp room features make it incredibly simple to manage all types of sporting tournaments. We can set up reminders to go out to the sub-block owners to remind them of upcoming cut-offs and we provide them with unique reservation links for them to share with their team.

Showing 1 - 10 of 38 Reviews

See All Reviews