ActiveCollab 2026: Benefits, Features & Pricing

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Overview
User Interface
Popular Alternatives
Pricing and Plans
Features
Integrations
User Reviews
Popular Comparisons

Overview

ActiveCollab

4.5

(410)

Pricing

Starting at $11.00 per month

About ActiveCollab

ActiveCollab is a simple, yet powerful productivity and collaboration workspace helping service businesses thrive.

It's your go-to tool if you're looking to streamline your workflows, improve teamwork, and scale.

It's got all you need to manage your projects, time, and money: features for capacity planning and workload management, time tracking, project management, team collaboration, client communication, invoicing, budgeting, and reporting.

No matter how big or small your team is, with ActiveCollab, you can collaborate effectively, making sure nothing slips through the cracks. ActiveCollab helps you make better decisions and track progress throughout a project lifecycle, so you can ultimately deliver projects on time and within budget.

What sets ActiveCollab apart is our customer-centric approach to building an excellent product that's reliable and easy to use. Say goodbye to confusing dashboards and steep learning curves: we aim to keep it simple, so you can focus on what you do best.

Wondering if ActiveCollab is right for your organization?

Our Project Management Software selection experts can help you in 15 minutes or less.

ActiveCollab User Interface

Popular ActiveCollab Alternatives

Main Product

ActiveCollab

4.5

(410)

Ratings Breakdown

4.47Ease of use
4.45Value for money
4.44Customer support
4.19Functionality

Pricing

Starting at $11.00 per month

Get Price

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4.08Ease of use
4.28Value for money
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4.44Functionality

Pricing

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Trello

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Ratings Breakdown

4.53Ease of use
4.55Value for money
4.31Customer support
4.32Functionality

Pricing

Starting at $5.00 per month

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Asana

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Ratings Breakdown

4.38Ease of use
4.40Value for money
4.33Customer support
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Alternative Product

Microsoft To Do

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(3062)

Ratings Breakdown

4.67Ease of use
4.65Value for money
4.32Customer support
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Pricing

Available upon request

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Alternative Product

Connecteam

4.6

(4996)

Ratings Breakdown

4.66Ease of use
4.46Value for money
4.61Customer support
4.53Functionality

Pricing

Starting at $29.00 per month

Get Price

ActiveCollab Pricing and Plans

Starting price: $3.50

Free Trial

Free Version

Plus

$12.50

flat rate, per month

Plan includes:

Up to 3 Members
Unlimited Clients for Free
Unlimited Projects and Tasks
Integrated Project and Task Time Tracking and Stopwatch
Edit Time Entries and Add Them Manually
Personal Timesheets
Project Templates
Unlimited Discussions and Notes
Recurring Tasks
Task Dependencies with Automated Updating

Pro

$11.00

per user, per month

Plan includes:

Everything from Plus and:
Unlimited Members
25GB Storage (Upgradeable)
Team Timesheets
Time Reports
Expense Tracking
Expense Reporting
Advanced Reporting
Zapier, Slack, and Webhooks Integrations

Pro+Get Paid

$17.00

per user, per month

Plan includes:

Everything from Pro and:
Workload Management
Capacity Planning
Holidays / Days-Off Management
User Availability
Time Estimates
Company-Wide Timesheet
Invoicing
Project Budgeting
Budget vs. Cost Tracking

100+ seats

$3.50

per user

No plan information available

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ActiveCollab Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of ActiveCollab
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Agile Methodologies
AI Copilot
Alerts/Notifications
API
Assignment Management
Availability Management
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Brainstorming
Budgeting/Forecasting
Budget Tracking
Calendar Management
Campaign Analytics
Campaign Management
Campaign Planning
Capacity Management
Chat/Messaging
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Compliance Management
Configurable Workflow
Contact Database
Contact Management
Credit Card Processing
Credit Note
Customizable Fields
Customizable Invoices
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Deadline Management
Dependency Tracking
Digital Asset Management
Discussions/Forums
Document Storage
Drag & Drop
Email Management
Email-to-Task Conversion
Employee Database
Employee Management
Employee Scheduling
Estimating
Event Logs
Expense Tracking
Feedback Management
File Encryption
File Management
File Transfer
Financial Management
Forecasting
For Nonprofits
Goal Setting/Tracking
Hourly Billing
Idea Management
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Key Performance Indicators
Leave Tracking
Marketing Calendar
@mentions
Mobile Access
Mobile App
Mobile Payments
Multi-Channel Communication
Multi-Currency
Multi-Language
Multiple Billing Rates
Notes Management
Offline Time Tracking
Online Invoicing
Online Time Tracking
Overtime Calculation
Payment Processing
Payroll Management
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Productivity Analysis
Productivity Tools
Product Lifecycle Management
Product Roadmapping
Progress Tracking
Project Billing
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
QuickBooks Integration
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring/Subscription Billing
Recurring Tasks
Release Planning
Reminders
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Resource Allocation & Planning
Resource Scheduling
Roadmapping
Role-Based Permissions
Search/Filter
Secure Data Storage
Single Sign On
Skills Tracking
Spend Management
Status Tracking
Sub-Task Management
Summary Reports
Tagging
Task Board View
Task Editing
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Tax Calculation
Team Collaboration
Template Management
Templates
Testing/QA Management
Third-Party Integrations
Timeline Management
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
To-Do List
Traditional Methodologies
Usage Tracking/Analytics
User Management
Utilization Reporting
Vacation/Leave Tracking
Workflow Management

ActiveCollab Integrations

Slack

Zapier

Stripe

PayPal

TestLodge

PayPal Enterprise Payments

See all 9 integrations

ActiveCollab User Reviews

Overall Rating

4.5

Ratings Breakdown

61%

32%

Secondary Ratings

Ease of Use

4.5

Value for money

4.5

Customer support

4.4

Functionality

4.2

Tiffany S.

Verified reviewer

Logistics and Supply Chain

201-500 employees

Used daily for less than 2 years

Review source

Reviewed January 2025

ActiveCollab is the miracle tool

Ratings Breakdown

Ease of use

Functionality

Pros:

Ability of me to create a task list with effective durations and add dependencies of each is very easy to use and it's efficient

Cons:

With ActiveCollab you will have limited user support help and delayed assistance

Mohamed B.

Verified reviewer

Civil Engineering

11-50 employees

Used daily for more than 2 years

Review source

Reviewed April 2023

A simple Project Manager's review

Overall very smooth experience for me. Fast bandwidth. Bug free experience.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Project view grouping and filtering with grid and table layout. This is a killer feature for my use case.Very simple yet comprehensive overall system design. This is important for me as my coworkers came from different backgrounds.Activity View is very effective to have an overall view on what's going on without wasting a lot of time.Mobile Application gets the job done. No bugs, no unexpected behavior.

Cons:

The optional GetPaid (invoicing and payment management) paid add-on is honestly not for me. It's a very nice and really good addition for more simple uses case like when we just started business, but It definitely needs more attention to fit our needs. We finally opted for a more specialized product to keep track of our finance.

Reasons for choosing ActiveCollab

ActiveCollab is honestly better than most I have used or tried. I am a bit demanding person when it comes to software, and ActiveCollab just clicked in my head. Like it's very intuitive, gets the job done quickly, Not missing important feature.

Reasons for switching to ActiveCollab

I tried a lot of PM systems, to the point where I was considering rolling my own. I settled a few years with OnlyOffice, which is honestly respectable and reasonably priced product. But over the years they focused on online document editing and left project management without filling the gaps. In the project management area, Active collab wins easily. It just much better designed and more featured product. Project Management was clealry not a priority for OnlyOffice team.

Damien H.

Verified reviewer

Law Practice

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Fantastic software for project management

Previously 4

We have loved activeCollab since version 4. It is a valuable software, which really helps its users on a daily basis and is very flexible in its operation. We greatly appreciate his progress and are reassured about his future. Keep up the good work!

Ratings Breakdown

Ease of use

Previously 4

Value for money

Customer support

Previously 3

Functionality

Pros:

Very smooth operation in a team. It really helps to share information and make quick and concerted decisions.

Cons:

The invoicing module is far too limited. Integration into QBO or other is not really a factor to be taken into account.

Malcolm R.

Verified reviewer

Design

2-10 employees

Used daily for less than 2 years

Review source

Reviewed March 2022

Not Just Project Management! Superior Time Tracking and Reporting for Clients Too!

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Time tracking. It's wonderful. We are able to track our time down to the specific task within projects. We can also label each project by client and bill clients based on the time we've specifically tracked for each task and project. All of this tracking also allows for reporting to our clients - down to being able to let them know how much time was spent on each task. Customer service is also amazing. One of our team members has made suggestions for new/alternate features/revised functionality, and things were updated fairly quickly! So good. Thank you!

Cons:

I'd love to see the organization of the projects in a different way. Organized instead by client on the main page. The main page is otherwise less organized than I need it to be.

Reasons for switching to ActiveCollab

Needed some different/more advanced features.

Verified

Reviewer

Religious Institutions

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed November 2020

Self hosted or hosted, an excellent team tool

We have a global team that work on projects together, ActiveCollab keeps us progressing them. We also use it for collaboration, requests and idea sharing.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

We tried many alternatives, but the simplicity and the ability to self host won us over. Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons:

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Reasons for choosing ActiveCollab

Primarily the ability to self host, and have a large team accessing without paying by user per month.

Mari-Nella B.

Verified reviewer

Design

2-10 employees

Used daily for less than 6 months

Review source

Reviewed September 2021

It is a beautiful app but not that useful

It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is beautifully designed so initially it seemed easier to use and navigate. It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Cons:

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

Reasons for choosing ActiveCollab

Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Reasons for switching to ActiveCollab

I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Vendor Response

We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab. As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing

Replied September 2021

Linda K.

Verified reviewer

Higher Education

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed November 2020

Flexible, easy to use system

We have been using AC for five years to manage projects in an in-house marketing and communications team. Overall, we've been able to adapt the system to our needs. AC makes it easy to stay out of email for day-to-day tasks like assigning work, reviewing work, checking on project status, etc.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Being able to: - upload images and files into task discussion threads to facilitate easy review of work - easily add and archive users - run reports at the task, project, client, and user levels

Cons:

- No integration with Microsoft Teams. - Limited ability to manage user groups or fine-tune user permissions. Most needed feature: - The ability to mark notifications "unread" or "priority".

Reasons for switching to ActiveCollab

Being able to share files within the system is a crucial feature for us.

Uroš Z.

Verified reviewer

Information Technology and Services

2-10 employees

Used weekly for more than 2 years

Review source

Reviewed July 2019

Very easy to use but packs a big punch

Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I really appreciate the simplicity and the power behind the features it delivers. On the surface, it offers just a list of tasks me and my team manage throughout our design and development process, but under the hood it offers task dependencies, estimates, time tracking and many other cool things that make it deceptively powerful.

Cons:

Probably the speed of the app on some larger projects. It's lightning fast for everything small to medium, but on larger projects it can take a while to load everything.

Reasons for choosing ActiveCollab

Asana is a bit confusing to get into, and it can really get expensive really fast when you need more powerful features. Teamwork was probably our second pick, bit it can be all over the place, not as elegant as ActiveCollab. JIRA is just a beast and we don't need that much complexity (and power) for our everyday development.

Verified

Reviewer

Information Technology and Services

11-50 employees

Used daily for more than 2 years

Review source

Reviewed July 2020

Simple and extensive

It was very good to us during 6 years.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Web used Active Collab during several years in our servers. The database structure is very simple and allow us to create dashboards with user data.

Cons:

Lack of features like kanban and of user interface improvements during updates

Reasons for choosing ActiveCollab

Price and simples maintenance

Reasons for switching to ActiveCollab

Jira was so complicated and hard do mantain. I'm talking about 2009

Verified

Reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Review source

Reviewed May 2019

Great all-in-one solution

Our team manages all of our projects through ActiveCollab, and that includes budgeting, tasks, and time management. Without it, we'd be lost in a sea of emails and Slack messages.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

ActiveCollab is quite feature rich. We were able to consolidate multiple pieces of software into one.

Cons:

Some of the menus are hard to find and I'd really like to see a comprehensive calendar approach to tasks, vs just per project.

Reasons for choosing ActiveCollab

The feature to cost ratio was best with ActiveCollab.

Showing 1 - 10 of 410 Reviews

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