ActiveCollab 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

ActiveCollab

4.5

(410)

Pricing

Starting at $11.00 per month

About ActiveCollab

ActiveCollab is a simple, yet powerful productivity and collaboration workspace helping service businesses thrive.

It's your go-to tool if you're looking to streamline your workflows, improve teamwork, and scale.

It's got all you need to manage your projects, time, and money: features for capacity planning and workload management, time tracking, project management, team collaboration, client communication, invoicing, budgeting, and reporting.

No matter how big or small your team is, with ActiveCollab, you can collaborate effectively, making sure nothing slips through the cracks. ActiveCollab helps you make better decisions and track progress throughout a project lifecycle, so you can ultimately deliver projects on time and within budget.

What sets ActiveCollab apart is our customer-centric approach to building an excellent product that's reliable and easy to use. Say goodbye to confusing dashboards and steep learning curves: we aim to keep it simple, so you can focus on what you do best.

ActiveCollab Screenshots

ActiveCollab Pricing and Plans

Starting price: $3.50

Free Trial

Free Version

Plus

$12.50

flat rate, per month

Plan includes:

Up to 3 Members
Unlimited Clients for Free
Unlimited Projects and Tasks
Integrated Project and Task Time Tracking and Stopwatch
Edit Time Entries and Add Them Manually
Personal Timesheets
Project Templates
Unlimited Discussions and Notes
Recurring Tasks
Task Dependencies with Automated Updating

Pro

$11.00

per user, per month

Plan includes:

Everything from Plus and:
Unlimited Members
25GB Storage (Upgradeable)
Team Timesheets
Time Reports
Expense Tracking
Expense Reporting
Advanced Reporting
Zapier, Slack, and Webhooks Integrations

Pro+Get Paid

$17.00

per user, per month

Plan includes:

Everything from Pro and:
Workload Management
Capacity Planning
Holidays / Days-Off Management
User Availability
Time Estimates
Company-Wide Timesheet
Invoicing
Project Budgeting
Budget vs. Cost Tracking

100+ seats

$3.50

per user

No plan information available

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ActiveCollab Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of ActiveCollab
Access Controls/Permissions
Accounting Integration
Activity Dashboard
Activity Tracking
Agile Methodologies
AI Copilot
Alerts/Notifications
API
Assignment Management
Availability Management
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Brainstorming
Budgeting/Forecasting
Budget Tracking
Calendar Management
Campaign Analytics
Campaign Management
Campaign Planning
Capacity Management
Chat/Messaging
Client Management
Client Portal
Collaboration Tools
Color Codes/Icons
Commenting/Notes
Communication Management
Compliance Management
Configurable Workflow
Contact Database
Contact Management
Credit Card Processing
Credit Note
Customizable Fields
Customizable Invoices
Customizable Reports
Customizable Templates
Dashboard
Data Import/Export
Deadline Management
Dependency Tracking
Digital Asset Management
Discussions/Forums
Document Storage
Drag & Drop
Email Management
Email-to-Task Conversion
Employee Database
Employee Management
Employee Scheduling
Estimating
Event Logs
Expense Tracking
Feedback Management
File Encryption
File Management
File Transfer
Financial Management
Forecasting
For Nonprofits
Goal Setting/Tracking
Hourly Billing
Idea Management
Invoice Creation
Invoice History
Invoice Management
Invoice Processing
Key Performance Indicators
Leave Tracking
Marketing Calendar
@mentions
Mobile Access
Mobile App
Mobile Payments
Multi-Channel Communication
Multi-Currency
Multi-Language
Multiple Billing Rates
Notes Management
Offline Time Tracking
Online Invoicing
Online Time Tracking
Overtime Calculation
Payment Processing
Payroll Management
Percent-Complete Tracking
Performance Metrics
Planning Tools
Portfolio Management
Productivity Analysis
Productivity Tools
Product Lifecycle Management
Product Roadmapping
Progress Tracking
Project Billing
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
QuickBooks Integration
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Recurring/Subscription Billing
Recurring Tasks
Release Planning
Reminders
Remote Support
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Resource Allocation & Planning
Resource Scheduling
Roadmapping
Role-Based Permissions
Search/Filter
Secure Data Storage
Single Sign On
Skills Tracking
Spend Management
Status Tracking
Sub-Task Management
Summary Reports
Tagging
Task Board View
Task Editing
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Tax Calculation
Team Collaboration
Template Management
Templates
Testing/QA Management
Third-Party Integrations
Timeline Management
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
To-Do List
Traditional Methodologies
Usage Tracking/Analytics
User Management
Utilization Reporting
Vacation/Leave Tracking
Workflow Management

ActiveCollab Integrations

Slack

Zapier

Stripe

PayPal

TestLodge

PayPal Enterprise Payments

See all 9 integrations

ActiveCollab User Reviews

Overall Rating

4.5

Ratings Breakdown

60%

32%

Secondary Ratings

Ease of Use

4.5

Value for money

4.5

Customer support

4.4

Functionality

4.2

Madalina I.

Verified reviewer

Marketing and Advertising

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2024

Great tool for a creative startup!

I've used this tool for many years, successfully so. It's a great tool for managing creative projects, offering both structure and flexibility.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

ActiveCollab was perfect for us in the early stages of our creative services company. It made project management, task management, time tracking and invoicing pretty simple.

Cons:

As our team grew, we needed a more customizable system with further automations and integrations.

Adam F.

Verified reviewer

Design

2-10 employees

Used daily for less than 6 months

Reviewed October 2025

ActiveCollab is by faar the simplest PM tool you will use

Just so intuitive. Everything from creating a project, creating a task list, etc is just a joy to use. The Time Tracking and profitability is well thought out too.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I've tried them all but AC wins hand down for simplicity and good UI/UX. Its just really nice to use both the desktop and phone app.

Cons:

None. I guess there are limitations around customisations but this is what makes it good and simple to use.

Reasons for switching to ActiveCollab

Clickup too cluttered, too many features that I didn't need

Vendor Response

Thank you so much, Adam, we're thrilled to hear you're loving our product! You're right, we do aim to keep it simple, but if you have a special feature request, feel free to share it with our Customer Support team or submit the form on our website! ~

Replied October 2025

Damien H.

Verified reviewer

Law Practice

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2019

Fantastic software for project management

Previously 4

We have loved activeCollab since version 4. It is a valuable software, which really helps its users on a daily basis and is very flexible in its operation. We greatly appreciate his progress and are reassured about his future. Keep up the good work!

Ratings Breakdown

Ease of use

Previously 4

Value for money

Customer support

Previously 3

Functionality

Pros:

Very smooth operation in a team. It really helps to share information and make quick and concerted decisions.

Cons:

The invoicing module is far too limited. Integration into QBO or other is not really a factor to be taken into account.

Aleksandar I.

Verified reviewer

Computer Software

2-10 employees

Used daily for less than 2 years

Review source

Reviewed March 2020

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then. I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons:

Lack of integration with Git or another version of control system.

Reasons for switching to ActiveCollab

Mantis is a relatively simple tool to use compared to ActiveCollab. Only the basic features were available and it is not even close as easy to create a ticket. I remember back then (like 4-8 years ago) the UI was not really user-friendly. The user experience was more of a user hassle than it was user experience. Or that is my feeling. There was no dashboard, so it was not easy to stay on top of the things. They do have a color system for fast overview of the states of the tickets, but that is not always what is needed. Very basic, very limited. It can't even be compared with ActiveCollab in any way.

Verified

Reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Review source

Reviewed October 2022

Finally a project management system small businesses can afford

We have been using ActiveCollab for around 4 years now and they continue to work on ways to fineness the tool for the better. The support team has always been very responsive -- although we have only had a few SOS calls they AC team reacted quickly and we were able to continue work with very little interruption.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Visually easy to see what projects and tasks are priority. I also love the budget tracker which allows me to make sure projects stay on budget. This program is extremely easy to learn to use as both an administrator and a day-to-day user. I have worked with so many project management systems in my career (some at a much higher price point) and ActiveCollab is a true competitor for a fraction of the cost.

Cons:

When pulling invoices, I wish we had more options as to how to import the time entry notes. Because we require our team to place notes as to what they were doing for the hours logged - we do spend more time than desired editing invoices once the data is pulled in.

Reasons for choosing ActiveCollab

The price point and features offered were hard to compete with --- best decision we've made.

Jolie H.

Verified reviewer

Consumer Goods

51-200 employees

Used daily for more than 2 years

Review source

Reviewed August 2019

Active Collab makes working together simple

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great tool for managing complex projects with multiple stakeholders Pretty robust feature set Simple to access and easy to invite collaborators in & out of my company

Cons:

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Reasons for choosing ActiveCollab

Pricing and features

Reasons for switching to ActiveCollab

Better features competitive pricing All around, Active Collab is a more flexible tool that is easier to use

Jelena K.

Verified reviewer

Construction

11-50 employees

Used daily for less than 2 years

Reviewed October 2025

Logistics Manager.

A very good experience. We are a construction company that organizes workers and their work files in ActiveCollab. For a basic form of job organization, it covers our needs very well.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Definitely, ActiveCollab version 8 comes with many useful features. Truly a serious application-level improvement compared to ActiveCollab 7. The Support Team does an excellent job. Every time, they have helped me in a very efficient and concrete way, with video tutorials.

Cons:

The ability to assign more than one person to a single task. Also, an option to download my entire project in text format along with all the files attached to it.

Vendor Response

Thanks so much for your review, Jelena! We're pleased to hear you've been enjoying ActiveCollab! We're always looking to optimize our product, and help you operate seamlessly. That's why your feedback matters so much. If you want, you can submit a feature request via the in-app chat or our website Help page. Best wishes from everyone at ActiveCollab!

Replied October 2025

Dragan H.

Verified reviewer

Health, Wellness and Fitness

51-200 employees

Used daily for more than 2 years

Reviewed September 2025

7 Years of Smooth Project Management

I’ve been using ActiveCollab for over 7 years, and it has consistently proven to be an excellent tool. I first implemented it in my previous company, where it helped me bring my team’s organization to a much higher level. Because of that positive experience, I also introduced ActiveCollab in my current company, where it is now used across almost all departments. It has truly become a central part of how we manage projects and collaborate effectively.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

What I like most about ActiveCollab is how user-friendly and responsive it is. It runs smoothly without bugs, has a very clear and well-organized interface, and it’s very effective for both group and individual projects. Because of that, we’ve integrated it into many of our processes, and it has become a truly valuable tool for our daily work. On the rare occasions when we did face an issue, their support team was always quick to respond and resolve everything in a very short time.

Cons:

Honestly, there isn’t much that I dislike about ActiveCollab. If I had to point out something, it would be that there’s always room for adding more integrations or small quality-of-life features, but overall the platform already works very well for our needs.

Vendor Response

Dragan, thank you so much for relying on ActiveCollab for so long! Your feedback is much appreciated. We're super glad to hear how well ActiveCollab has been serving you and your team. We're constantly improving our product, looking to keep building something that's simple to use, yet so powerful. Feel free to submit a feature request via the form on our webiste - or directly in the app, you can chat to our Customer team. Once again, thank you, and all the best from our team!

Replied October 2025

Leandra D.

Verified reviewer

Design

Self-Employed

Used daily for more than 2 years

Reviewed October 2025

ActiveCollab has been a dream for my business

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love AC and have been using the software for 5 years now. I can manage everything in one place. Task management, time tracking, estimates, billing, invoicing and income reports. They constantly add new useful features based on user feedback.

Cons:

The one thing I don't like is that recurring tasks, are sometimes placed on non working days (weekends in my case).

Vendor Response

Thank you for taking the time to leave a review here, Leandra! We appreciate it, especially since you've been with us for so long (and seen us evolve). We noted the bit on the recurring tasks, but if you'd ever like to report something or suggest a feature, feel free to do it either by messaging our Customer Support directly or by submitting a form on our website. 🥰

Replied October 2025

John W.

Consumer Electronics

2-10 employees

Used daily for less than 6 months

Reviewed October 2025

General Manager

We have used many tools for organizing work, ActiveCollab is by far the simplest to use. A straightforward overview of each task, especially the communication through comments, which is important for our work.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Simplicity is the biggest advantage of this application. An intuitive design that is great. The support team responds to emails very quickly and they make every effort to help with every troubleshooting issue.

Cons:

The Self-Hosted version lags far behind ActiveCollab 8. We hope it will be available soon, as it is much better than ActiveCollab 7.

Vendor Response

Thank you so much, John! We're glad to hear ActiveCollab helps you keep your team aligned. We're working on the self-hosted version, and will let you know once it's available. Best, The ActiveCollab Team

Replied October 2025

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