KanbanFlow 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

KanbanFlow

4.5

(60)

Pricing

Starting at $5.00 per month

About KanbanFlow

KanbanFlow is a cloud-based project management solution that allows real-time collaboration between users and coworkers. It uses Kanban boards to provide an overview of the existing work situation and help improve communication and overall effectiveness. Users can split the board into teams, products and business areas to manage tasks. The solution provides real-time collaboration by displaying any changes made on the boards to all team members. It offers the Pomodoro technique for time tracking of tasks. The time report allows users to filter and group logged time data.

KanbanFlow utilizes the Kanban method to help teams visualize work, track progress, and improve productivity. The software offers a range of features designed to enhance team collaboration and streamline workflow processes. One of the key features of KanbanFlow is its customizable Kanban board, which allows users to create and manage tasks using cards that can be moved across different columns representing various stages of the workflow. This visual representation of work helps teams easily understand the status of each task and identify bottlenecks or areas that require attention. Users can also customize the col...

umns and add additional information to the cards, such as due dates, descriptions, and attachments. Another notable feature of KanbanFlow is its time tracking functionality. Users can track the time spent on each task, helping them gain insights into their productivity and identify areas where time is being wasted. The software also provides reports and analytics that summarize the time spent on different tasks and projects, allowing teams to make data-driven decisions and optimize their workflow. KanbanFlow also offers a Pomodoro timer, a time management technique that breaks work into intervals, typically 25 minutes, followed by short breaks. This feature helps users stay focused and maintain productivity by encouraging regular breaks and preventing burnout. The timer can be customized to suit individual preferences and can be used in conjunction with the Kanban board to allocate specific time intervals for each task. In addition to these core features, KanbanFlow provides several collaboration tools to enhance team communication and coordination. Users can add comments to tasks, mention other team members, and receive notifications on updates or changes made to tasks. The software also offers a chat feature that allows team members to have real-time discussions and share files within the platform. KanbanFlow integrates with various third-party applications, including Google Drive, Dropbox, and Trello, enabling users to seamlessly import and export data between different platforms. The software also offers a RESTful API, allowing developers to build custom integrations and automate workflows. Furthermore, KanbanFlow provides a range of additional features, such as task dependencies, recurring tasks, and task templates, to further streamline project management processes. The software is accessible on both desktop and mobile devices, ensuring that teams can collaborate and manage tasks from anywhere. Overall, KanbanFlow is a comprehensive project management and collaboration software that leverages the power of the Kanban method to help teams visualize work, track progress, and improve productivity. With its customizable Kanban board, time tracking functionality, Pomodoro timer, collaboration tools, integrations, and additional features, KanbanFlow offers a robust solution for teams looking to streamline their workflow and enhance productivity. KanbanFlow offers cumulative flow and cycle and lead-time charts for analytics and reporting. It provides calendar feed for external calendars like Outlook and Google Calendar. Users can add tasks by email and import and export files to Excel format.

KanbanFlow Screenshots

KanbanFlow Pricing and Plans

Starting price: $5.00 per month

Free Trial

Free Version

Free

$0.00

Plan includes:

Filter
No Time Limit
No User Limit
Pomodoro Statistics
Pomodoro Timer
Print View
Recurring Tasks
Standard Support
Stopwatch Timer
Subtasks

Premium

$5.00

per user, per month

Plan includes:

All Features of the Free Plan Plus: Swimlanes
API and Webhooks
Automatic Task Sorting
Backup Site
Burndown
Calendar
Copy Board
Cumulative Flow
Cycle and Lead Time
Dashboard

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KanbanFlow Features

Popular features found in Project Management
Billing & Invoicing
Budget Management
Document Management
File Sharing
Gantt/Timeline View
Issue Management
Kanban Board
Milestone Tracking
Multiple Projects
Prioritization
Resource Management
Time & Expense Tracking
More features of KanbanFlow
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
API
Assignment Management
Calendar Management
Collaboration Tools
Commenting/Notes
Customizable Fields
Customizable Templates
Data Import/Export
Deadline Management
Drag & Drop
Email Management
File Management
Forecasting
@mentions
Mobile Access
Mobile App
Planning Tools
Progress Reports
Progress Tracking
Projections
Project Planning
Project Planning/Scheduling
Project Time Tracking
Project Tracking
Project Workflow
Real-Time Notifications
Real-Time Updates
Recurring Tasks
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Role-Based Permissions
Search/Filter
Sub-Task Management
Task Editing
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Third-Party Integrations
Time Tracking
To-Do List

KanbanFlow Integrations

Zapier

KanbanFlow User Reviews

Overall Rating

4.5

Ratings Breakdown

58%

33%

Secondary Ratings

Ease of Use

4.7

Value for money

4.6

Customer support

4.4

Functionality

4.2

Benjamin C.

Verified reviewer

Religious Institutions

Self-Employed

Used daily for less than 2 years

Review source

Reviewed January 2019

My #1 Product Recommendation for 2019

I work multiple jobs in addition to owning a business. This software helps me manage everything from personal finance to client communications.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I use KanbanFlow every day to manage my life. It is user friendly and integrates with other products I use like Google Calendar.

Cons:

User interface isn't particularly attractive.

Verified

Reviewer

Translation and Localization

51-200 employees

Used daily for less than 2 years

Review source

Reviewed September 2021

KanbanFlow - one of the best Kanban's on the market

I really liked KanbanFlow, but as a person who thinks that sync between mobile and desktop is crucial - I guess it's not the best software on the market. Although, if you are a person, who doesn't need this sync and focuses only on the desktop -> go for it and give it a try.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

I've used KanbanFlow for about 2 years both for work and study. This task manager is extremely easy to use and offers a lot of options. It's classic design is also a big plus, especially for people who think that less is more in this kind of software. The customized Kanban boards are really easy to use and edit, which allows you to simply change your current plan and adapt it.

Cons:

The sync between desktop and mobile is average, sometimes I would say bad, especially because KanbanFlow didn't have mobile app when I was using it (it only provided a mobile friendly website, which wasn't so good - it lagged a lot and it is the main reason I'm not using KanbanFlow anymore, although it's a solid software).

Reasons for switching to KanbanFlow

I needed a simpler design.

Brandon M.

Verified reviewer

Consumer Services

201-500 employees

Used weekly for less than 6 months

Review source

Reviewed April 2018

Strong tool, hopefully they'll keep focusing on new features.

It's a good tool but could improve the UI and card features with adding images, links, text styles and attachments. There are better alternatives but KanbanFlow could be a great tool if they keep improving.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It's easy to use and helps us keep on track. The UX is better than average. There's good control over notifications.

Cons:

The UI could be improved a lot like in how things are diplayed on the cards. There are design hierarchy issues. Also there are alternatives that offer more features. Adding links, images, attachments etc. involves using markup. It would be so nice to have interface features that allows my to apply text effects more simply like bold, italic or changing color. More text editor tools and being able to attach images or files without using markup would be great. I never love user-based pricing even though so many companies do it.

Verified

Reviewer

Chemicals

51-200 employees

Used daily for less than 2 years

Review source

Reviewed December 2021

Kanbanflow is a great activity management tool.

The experience is great with this software that only optimizes and organizes the workday routine. All the activities to be performed on the day, week and month are highlighted and it helps to always maintain the commitment to do everything correctly.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Kanbanflow has been helping me every day to keep my development activities and projects organized and up to date, mainly in complying with the requirements and schedules carried out by me and management. I really like the internet, the menus, and the easy way it is to insert and edit the activities within the projects in the tool. It is very useful and speeds up business and organization.

Cons:

Kanbanflow software could improve and enhance more project time management capabilities. There are details that can improve from reminders and alerts as well.

Verified

Reviewer

Used daily for less than 12 months

Review source

Reviewed October 2017

Great and easy-to-use software that helps me stay organized at work every day.

It helps me stay very organized and on top of things with big and little tasks at work. Whenever I remember something that I still have to do I'll just quickly add a reminder or task for myself or the team in the appropriate column. That way I never forget anything I have to do and stay productive.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love the simplicity of the design and how easy it is to use overall. It is exactly what I would expect from a software that helps me be productive and keep my workflow organized. It's incredibly easy and convenient to quickly add a tasks or reminder, even on the busiest of days, so it won't slip your mind. And I love the flow of columns you can move your tasks through as you're trying to get things done.

Cons:

I think the actual design is a bit dated, I just don't love the look of the software as much compared to what else is out there.

Verified

Reviewer

Higher Education

51-200 employees

Used daily for more than 2 years

Review source

Reviewed August 2018

Fantastic Swimlanes!

Clear visual project management and excellent time keeping tracker for each task

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Kanban flow is a visually pleasing and ever expanding process app. I use it for all my project management and especially love the pomidork timer function. I would definitely recommend this product to anyone

Cons:

There is nothing I dislike about this software

Verified

Reviewer

Media Production

2-10 employees

Used daily for less than 6 months

Review source

Reviewed October 2019

Agile Kanban Board

Kanbanflow is really a very good alternative to the current project management system. The main feature sets are free of cost and price per user is also very cheap. Integration with other applications is also available.

Ratings Breakdown

Ease of use

Functionality

Pros:

As a kanban board, it is just a very sleek looking board. I love how simply I can visualise my plans to the customer and involve them in the workflow. The board is super easy, with sorting it is really simple to get all the work by day. Time tracking is a feature that is not so useful as we do work at the site and just add the work status to this field. But when editing photo or video it came alive and give a solution for tracking billable time. I am not a fan of task limiting but subtask and taking a break is just as we need a lot of hydration and sometimes we suffer from dehydration.

Cons:

Filter and tags needed to be improved to sort and get all the task according to the specific tag are essential for my work.

Verified

Reviewer

E-Learning

2-10 employees

Used daily for less than 6 months

Review source

Reviewed May 2019

A very simple kanban board.

The free plan has no limit on the user which is a great feature for me. My team can have unlimited time boards and tasks. I highly recommended kanbanflow.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

After using kanban boards I felt like it solves every problem in my work. I like the simplicity of kanbanflow which helps me to create a board that helps organise my projects and save so unnecessary work. When working in a team I prefer to get all the latest info, and when I saw the board I can see all the latest updates from my team. A time tracker is something very essential for me. I already have used half a dozen time tracker. The free plans have no limit on user nor time.

Cons:

I don't like the reporting, which is a bit complicated.

Reasons for choosing KanbanFlow

Time tracking.

Verified

Reviewer

Real Estate

11-50 employees

Used daily for less than 12 months

Review source

Reviewed August 2018

The Easiest Kanban Software

KanbanFlow has helped our team stay on the same page and increased our efficiency, productivity, and communication.

Ratings Breakdown

Ease of use

Functionality

Pros:

KanbanFlow is easy to use. The UI is easy to look at and the software is easy to learn. The program is pretty simple, yet it's very capable of handling just about anything you throw at it. It also connects to Outlook, which notifies other team members when they have a task due.

Cons:

It's not pretty. There are other options that are more pleasing to look at, but that should not make you avoid it.

Kathy V.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Review source

Reviewed November 2018

Free version review: Extremely Nice for Free

Ratings Breakdown

Ease of use

Functionality

Pros:

Setting up the boards and using them is extremely easy to do. I have used it for client work - to keep track of the time I have spend on each aspect of each project and this has been very useful for that.

Cons:

I am working with the free version - and so this might be available in the pro - but I would really like to have my tasks auto populate onto my MacBook calendar so I can coordinate tasks with meetings and the rest of my planning.

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