Projectworks 2026: Benefits, Features & Pricing

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Overview
Pricing and Plans
Features
Integrations
User Reviews

Overview

Projectworks

4.7

(141)

Pricing

Starting at $19.00 per month

About Projectworks

Grow your firm - and your impact

Projectworks is professional services automation software (PSA) designed for consulting firms that want to grow - and make a difference. As a project intelligence platform, Projectworks connects time tracking, expense tracking, resource management, invoicing, and financial reporting in one live system. It gives you the visibility to see what’s working, fix what’s not, and scale your firm with confidence.

Overview

Built by consultants for consultants, Projectworks eliminates the chaos of spreadsheets, manual billing, and disconnected systems. Purpose-built for engineering, architecture, management consulting, and software services, Projectworks helps firms reclaim billable time, improve profitability, and grow sustainably.

Projectworks integrates seamlessly with your existing tools - including Xero, QuickBooks Online, MYOB, Jira, Azure DevOps, and Salesforce - to eliminate double handling and align your data across systems. Say goodbye to manual processes and hello to connected visibility across projects, people, and profit.

Our 5-star, global Customer Success team ensures a smooth start, with expert data migration, personalized training, and re...

sponsive customer support designed to help your business get the most value from day one. Built for growth At Projectworks, we believe: Experts don’t have a minute to waste. Engineers, architects, developers, and consultants are solving the world’s most important challenges. They shouldn’t lose time to billing admin, manual timesheets, or disconnected data. Growth isn’t optional. To make a lasting impact, consulting firms need to scale revenue and talent together. Projectworks is resource management software that surfaces the metrics that truly matter - utilization, margin, and company profitability - empowering data-driven decisions across every level of your firm. Financials shouldn’t be stuck in accounting. When your financial data is live and accessible, it becomes a powerful early-warning system. Identify risks, forecast margin accurately, and build a performance-driven culture where everyone understands what drives profitability. Key features Time tracking software Easy, accurate timesheets that your team will want to fill in with intuitive time tracking software for consultants. Expense tracking Capture and manage project expenses effortlessly. Sync approved expenses directly to Xero or QuickBooks Online as bills to pay. Resource management software Get the right people on the right projects at the right time. Manage capacity and utilization in real time with powerful resource planning tools for consulting. Revenue forecasting & project profitability Bring your financial and resourcing data together to forecast effort and revenue, monitor utilization, and improve profitability with confidence. Invoicing automation Create pre-populated invoices that sync with your accounting system, reducing manual effort and helping your finance team close out month-end faster. Reporting & project insights Access real-time project dashboards, utilization and profitability reports, and PSA analytics that bring clarity to your firm’s performance. Track the consulting metrics that matter most across projects, clients, and teams. Integrations Connect your favorite professional services tools and manage your firm through a unified project and financial reporting platform. Why firms choose Projectworks Projectworks helps engineering, architecture, management consulting, and software services firms operate smarter, grow faster, and boost profitability. By bringing projects, people, and financials into one live platform, firms gain the visibility and confidence to make data-driven decisions that fuel sustainable growth. Flexible, transparent pricing means you only pay for what you use - plus, enjoy a 10% discount on annual subscriptions.

Projectworks Screenshots

Projectworks Pricing and Plans

Starting price: $19.00 per month

Free Trial

Free Version

Build

$19.00

per user, per month

Plan includes:

Time & Expense Tracking
Resourcing & Capacity Planning
Leave Management
Budgets & Revenue Forecasting
Invoicing (T&M, Fixed, Progress)
Margin & Utilisation Reporting
Project Burn Reporting
Configurable Access Levels
Rate Cards
Forecasting

Scale

$27.00

per user, per month

Plan includes:

Everything in Build, +
Quotes
Jira Integration
DevOps Integration
HubSpot Integration
HR/Payroll Integrations
Multi-office
Multi-currency
SSO
20 Custom Fields

Unleash

$45.00

per user, per month

Plan includes:

Everything in Scale, +
Multi-entity
API
Direct Data Connection
Purchase Orders
Premium Support
Unlimited Custom Fields
Unlimited Custom Reports

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Projectworks Features

Popular features found in Resource Management
Calendar Management
Collaboration Tools
Forecasting
Multiple Projects
Project Planning
Reporting/Project Tracking
Task Management
Time & Expense Tracking
Utilization Reporting
More features of Projectworks
Access Controls/Permissions
Accounting
Accounting Integration
Activity Dashboard
Activity Tracking
Agile Methodologies
Alerts/Notifications
API
Approval Process Control
Approval Workflow
Assignment Management
Automatic Time Capture
Availability Management
Bar Chart
Billable Items Tracking
Billable & Non-Billable Hours
Billing & Invoicing
Bills of Material
Budgeting/Forecasting
Budget Management
Business Process Automation
Capacity Management
Charting
Color Codes/Icons
Commenting/Notes
Cost-to-Completion Tracking
CRM
Customizable Dashboard
Customizable Fields
Customizable Reports
Customizable Templates
Data Import/Export
Data Visualization
Deadline Management
Dependency Tracking
Drag & Drop
Due Date Tracking
Employee Database
Employee Profiles
Employee Scheduling
Estimating
Expense Tracking
Financial Analysis
Financial Management
For AEC Industry
For IT Project Management
For Small Businesses
Gantt/Timeline View
HR Management
Integrated Business Operations
Invoice Management
Job Costing
Labor Forecasting
Leave Tracking
Milestone Tracking
Mobile Access
Mobile Receipt Upload
Monitoring
Multi-Currency
Multi-Location
Multiple Billing Rates
Online Time Tracking
Overtime Calculation
Percent-Complete Tracking
Performance Management
Performance Metrics
Planning Tools
Portfolio Management
Prioritization
Productivity Analysis
Progress Tracking
Projections
Project Management
Project Planning/Scheduling
Project Scheduling
Project Templates
Project Time Tracking
Project Tracking
Project Workflow
Proposal Generation
Purchase Order Management
QuickBooks Integration
Quotes/Estimates
Real-Time Data
Real-Time Notifications
Real-Time Reporting
Real-Time Updates
Receipt Management
Reimbursement Management
Reminders
Reporting/Analytics
Reporting & Statistics
Resource Allocation & Planning
Resource Management
Resource Request
Resource Scheduling
Risk Management
Role-Based Permissions
Search/Filter
Secure Data Storage
Self Service Portal
Shift Swapping
Sick Leave Tracking
Skills Tracking
Status Tracking
Summary Reports
Tagging
Task Progress Tracking
Task Scheduling
Team Calendars
Template Management
Testing/QA Management
Third-Party Integrations
Time & Attendance
Time Clock
Timeline Management
Time Off Management
Time Off Requests
Timer
Timesheet Management
Time Tracking
Time Tracking by Client
Time Tracking by Project
Traditional Methodologies
User Management
Vacation/Leave Tracking
Variable Workforce
Visualization
Web-based Deployment
Workflow Configuration
Workflow Management

Projectworks Integrations

Xero

Integration rated 4.6 from 45 reviews

MYOB Business

QuickBooks Online

Employment Hero

HubSpot CRM

Jira

See all 9 integrations

Projectworks User Reviews

Overall Rating

4.7

Ratings Breakdown

74%

23%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

4.7

Functionality

4.5

Ishant S.

Verified reviewer

Computer Software

2-10 employees

Used daily for less than 2 years

Reviewed September 2025

Excellent Tool for Streamlined Project Tracking with Great Visibility.

Generally, our experience with Projectworks has been very good. It has simplified the process of undertaking projects, resource allocation and budget tracking in our team at DishIs Technologies. The reporting features provide complete visibility of the project performance and aids in making more data-driven and quick decisions. There has been increased cooperation since we adopted Projectworks, there are less scheduling issues and we have had more accurate invoicing. It is a stable site that has rendered project management much more effective to us.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I prefer that Projectworks has provided our team at DishIs Technologies with the opportunity to see all project timelines, resources allocated and budgets in a single location. Reporting dashboards are very flexible and project health can easily be tracked. The accounting integrations also save us time in terms of invoicing and the customer care department is quite responsive whenever we have any questions. It gives great value to money to a developing business.

Cons:

The interface is clean and it can be time-consuming when initiating new users. I would like to have a little quicker mobile experience to get updates on the projects on-the-go.

Reasons for switching to Projectworks

We also changed our Spreadsheet Server owing to the fact that the process of managing projects, time tracking and invoicing using the spreadsheets was proving to be cumbersome and prone to errors. Projectworks have saved us time by offering a centralized and real time visibility solution that has automated reporting and enhanced better resource planning, which has helped us to be better in terms of project profitability.

Vendor Response

Hi Ishant - thanks so much for sharing this thoughtful review, and for highlighting the positive impact Projectworks has had for your team! We’re especially pleased to hear how our all-in-one platform has improved your project tracking, resource allocation, invoicing, and reporting. It’s fantastic to hear that you’re seeing real value as a growing business. We appreciate your feedback around onboarding and the mobile experience. Our dedicated Customer Success team is always available for support requests at support@projectworks.com. Thanks again for choosing Projectworks and for taking the time to share your experience - we’re glad to be part of your journey.

Replied October 2025

Vaibhavi S.

Verified reviewer

Education Management

201-500 employees

Used daily for more than 2 years

Reviewed January 2026

Solid platform for tracking projects and expenses

My overall experience with Projectworks has been positive because it keeps project work, time tracking, and costs all in one place. It helps me stay clear on what I am working on and how the project is progressing. Day to day project handling feels more organized since I can track tasks, time, and expenses without switching between multiple tools. Once I got use to it, it saves time and reduces confusion. It is generally reliable and gives a clear view of progress and budgets, which makes planning and decisions easier.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Projectworks was easy to get used to, and I did not feel like I needed a lot of training to start working on it. I also liked that it feels secure since I can control who can access important project and employee details. It is good value for money because it covers most day to day project needs in one place. Collaboration is smoother since everyone can see what is going on and who is responsible for what. Tracking expenses is also straightforward, so budgets do not get messy.

Cons:

Sometimes it has small bugs that slow me down, like pages not loading properly or needing a refresh to see updates. These issues are not huge, but they are annoying when I am trying to finish work quickly.

Reasons for switching to Projectworks

The Basic decision was made by higher management but we switched from Wrike because it started feeling a bit heavy and more complicated than what we needed day to day. Projectworks felt simpler and gave us project tracking, time, and cost management in one place, which made work easier to manage.

Vendor Response

Hi Vaibhavi, thank you for your positive review of Projectworks! It's great to hear that it was easy to get started and that you're finding our granular access permissions useful. We're glad to be saving you time and money by consolidating multiple project management tools in one place. Thank you also for sharing your thought process behind switching from Wrike to Projectworks - we aim to make projects work through simple and effective management, so you can spend more time on the work that matters. Feel free to contact our friendly Customer Success team at any time in the future at support@projectworks.com!

Replied January 2026

Dave B.

Verified reviewer

Information Technology and Services

2-10 employees

Used daily for less than 6 months

Reviewed June 2025

Learning by doing!

Very new to the product, as it was implemented before I joined, so am still new to the good, the bad and the ugly!

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Great support from the incredibly helpful back-office team...whether answering my questions or trying to solve my problems, they go above and beyond :)

Cons:

Needs to work better with Xero when it comes to invoicing how we want it to, rather than how Projectworks want us too :(

Vendor Response

Hi Dave, thank you for taking the time to review us! We’re thrilled to hear our Success team has been so helpful - they go the extra mile, and your shout-out means a lot. You can send a PDF invoice direct from Projectworks to a customer and customize the template. There is a lot of additional info that can be added to the PDF that Projectworks creates, as there is data that doesn't exist in Xero. For example you could include the total project budget and the total invoiced to date. You can also export the invoice to Xero to maintain your financial records. However, it is currently not possible to automatically create an invoice line for every time entry associated with an invoice. Totally understand that discovering a new platform in a new role can feel like jumping on a moving train - but we’re here to help make the ride smoother. Thanks again for being part of the Projectworks community!

Replied June 2025

Chris K.

Verified reviewer

Defense & Space

51-200 employees

Used daily for more than 2 years

Reviewed November 2025

Projectworks is great

I use Projectworks for comprehensive project financial management and resource forecasting, gaining valuable data insights and managing multiple organizations efficiently. Its custom reporting and support are highlights, streamlining processes despite needing improvements in expense tracking and reporting capabilities.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that Projectworks provides excellent support and intuitive onboarding, making the initial setup very smooth. The tool effectively aids in project financial management through time tracking, invoicing, expense management, and internal project management. It offers significant insights through great data analytics and flexibility in formats, helping in tracking multiple organizations within a single tool. The custom reporting feature stands out as a distinct advantage, providing necessary differentiation and value. Additionally, the responsive team facilitates a seamless transition by efficiently uploading historic data. The fidelity of the user privileges, and the single-sign on for security are big positives too.

Cons:

I find that the expenses management feature in Projectworks is still a bit of an afterthought. It's frustrating that I can't email receipts with invoices automatically or generate a comprehensive expense report. Additionally, linking an expense ID to the breakdown report is not possible, limiting the depth of financial tracking and reporting. The lack of these features makes managing expenses more cumbersome than it should be.

Reasons for switching to Projectworks

our company had multiple business units that needed to be setup as separate organisations in harvest, which caused a lot of issues around the edges. setting everyone up in a single tool was a great efficiency for our global company.

Vendor Response

Thank you so much for taking the time to share your experience, Chris! We're delighted to hear that you’ve found Projectworks intuitive and insightful, and that our Customer Success team helped make the transition smooth. It’s great to know the flexibility, reporting, and user management features are supporting your team in managing multiple organizations efficiently. We appreciate your feedback on expense management. You’re right that expense IDs don’t currently appear on the breakdown report, and that receipts can’t yet be emailed directly with invoices from Projectworks - I’ve shared this feedback with our Product team. For a more detailed view in the meantime, a custom report could help you generate a more comprehensive expense summary. Thanks again for your thoughtful review and for being part of the Projectworks community!

Replied November 2025

Verified

Reviewer

Civil Engineering

11-50 employees

Used daily for less than 12 months

Reviewed November 2025

Made Our Project Management So Much Easier

Project works has made managing our projects, budgets, and resourcing far simpler. The visibility and reporting are excellent, and the Xero integration saves us a lot of admin time. Overall, it’s been a smooth and reliable system that fits how we work.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Project works provides a clear overview of projects, resourcing, and financial performance all in one place. The ability to forecast revenue and staff utilisation makes it much easier to plan workloads and manage budgets. The interface is intuitive once set up, and the reporting tools are powerful for monitoring performance at both project and company level. Their support team is also responsive and genuinely helpful.

Cons:

Some areas can feel like a slow process, for example, editing timesheets or retroactively updating project budgets requires extra steps. The integration options could be broader, and the initial setup and permissions configuration can take time to get right. However, once implemented, the system runs smoothly.

Reasons for choosing Projectworks

We picked Projectworks because it handles time tracking, budgeting, and resourcing in one place. It was easier to align with how we manage engineering projects and gave us better forecasting tools than the others.

Reasons for switching to Projectworks

We moved from Harvest because we needed more than just time tracking. Projectworks offered better tools for project financials, forecasting, and resource planning.

Vendor Response

Thank you so much for sharing your experience! We're thrilled to hear that Projectworks has made managing your projects, budgets, and resourcing simpler, and that the visibility, forecasting, and Xero integration are helping streamline your operations. It’s great to know the reporting tools are delivering value at both the project and company level. We appreciate your feedback on setup and workflow improvements. While configuring permissions and updating data can take a few extra steps, we’re continuously looking for ways to make those processes faster and more intuitive. Your insights help us focus on what matters most to our users. We’re so glad Projectworks is making a difference for your team - thanks again for your thoughtful review and for choosing us to support your work!

Replied November 2025

Shelley T.

Verified reviewer

Education Management

11-50 employees

Used daily for less than 2 years

Reviewed October 2025

The Right Product for a Consulting Firm!

Very positive. The support team is exceptional and will stick with your issue until you reach a satisfactory solution. The newer updates that come out are continuing to improve the tool.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

As a consulting firm, we needed a platform that truly understands how we work — one flexible enough to manage complex projects with varying rates, roles, and timelines. The newest updates have made a noticeable difference, with a cleaner interface and improved usability that makes navigating projects much smoother. What really sets this tool apart is the ability to see profit margins by project and adjust costs directly at the project level — that insight has been invaluable for keeping both our financials and staffing in balance. Unlike other software we’ve tried that never quite fit our workflow, this platform delivers a seamless experience across financial, people, and project management functions. Finally, their customer support team is exceptional — highly responsive, even across time zones, and genuinely committed to finding solutions. They stay with you until your issue is resolved. It’s a rare combination of capability, adaptability, and service that makes this platform stand out.

Cons:

ProjectWorks does take a little time to get accustomed to. Some of the language and functions weren’t as intuitive as what I was used to with other tools. However, once I spent a bit of time exploring and becoming more familiar with the system, it became super easy to use and the layout made much more sense.

Reasons for choosing Projectworks

ProjectsWorks had better usability for our needs and was the slightly more affordable. I also liked that ProjectWorks was comprehensive and did not play those "upgrade" games that Hubspot (specifically) and Salesforce do.

Reasons for switching to Projectworks

They were shutting down. We were forced to switch. A software consultant recommended this to use and I am SO glad. This is a far superior product.

Vendor Response

Hi Shelley, thank you for your kind words! That's exactly why we called our platform "Projectworks" - because we wanted to make a platform where projects just work, and where we take all the tedious, boring admin off your plate. We’re thrilled to hear that Projectworks is fitting the way your consulting business operates - especially around variable rates, people planning, and financial insights. That’s exactly the kind of flexibility we aim to deliver. We’re also really glad to hear you’ve had a great experience with our support team. With team members now across the US, UK, and AU/NZ time zones, we’re committed to being responsive no matter where you are (feel free to get in touch at support@projectworks.com!). Thanks for being a valued member of our community.

Replied November 2025

Kate S.

Verified reviewer

Civil Engineering

11-50 employees

Used daily for less than 2 years

Reviewed November 2025

Seamless Transition with Exceptional Support

I've used Projectworks for project management for about two years after switching from WorkflowMax, driven by its seamless integration, user-friendly interface, and adaptive features. While the transition was smooth, I wish for better invoicing capabilities directly within Projectworks. Despite this, I'd rate it a nine for recommendation, mainly due to its excellent customer service and adaptability.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I love Projectworks for its user-friendly nature, making data adaptation and timesheet entry modifications straightforward, and invoicing exceptionally easy. Its functionality is well-suited for forecasting and provides a clear snapshot of our workload and progress with its efficient dashboard and intuitive interface. This allows both administrators and project managers to quickly access necessary information. Additionally, Projectworks' adaptability is impressive as it evolves with technology, notably in AI integration, and continuously develops to cater to customer needs. The custom reporting feature is a major advantage, helping us utilise data efficiently. Transitioning from WorkflowMax to Projectworks was exceptionally smooth, facilitated by a responsive and supportive team who made sure our custom fields were integrated seamlessly, enabling a quick operational start. Their openness to feedback and dedication to enhancing the product stands out, supported by a fantastic support team that offers prompt solutions and follow-ups. Moreover, Projectworks' integration with Xero for financial management is incredibly beneficial, ensuring a streamlined workflow for invoice management.

Cons:

The inability to directly invoice from Projectworks and add necessary attachments from our server is one area they could enhance. Currently, I have to export invoices to Xero, as I can't modify the email or include additional attachments directly within Projectworks. I wish Projectworks had the capability for customising emails as you are sending them out and attaching documents from our server, to streamline the invoicing process entirely within the platform.

Reasons for switching to Projectworks

We had frustrations with this product and didn't feel that would be solved with their buyout.

Vendor Response

Thank you Kate for this fantastic review - we’re thrilled to hear that Projectworks has made your transition from WorkflowMax smooth and that the platform has made your forecasting, timesheet management, and invoicing workflows more efficient. Thanks also for the shoutout for our new custom reporting feature and our fabulous Customer Success team! You’ve raised a really helpful suggestion about being able to send invoices with attachments and editable emails directly from within Projectworks. While exporting to Xero is currently required for these steps, we can see how a more complete in-platform invoicing experience would save time. We’ve flagged this with the team and encourage you to reach out to support@projectworks.com if you’d like to share more details or discuss possible workarounds in the meantime. Thanks again for the thoughtful feedback - we’re so glad to have you on board and growing with us! It means a lot that you have taken the time to review us.

Replied November 2025

Rob M.

Verified reviewer

Civil Engineering

11-50 employees

Used daily for less than 2 years

Reviewed October 2025

Effortless Invoicing and Xero Integration

We changed into it after another system went through and tbh, I don't know why any business charging by the hour would be still using spreadsheets and manual invoices.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that it just works; we can generate invoices almost instantly after completion of timesheets; it integrates very well with Xero, our accounting software.

Cons:

In the couple of instances we have needed support, it has been a little bit slow to get support - but mostly we don't need support.

Reasons for choosing Projectworks

We weren't convinced it could do what we wanted.

Reasons for switching to Projectworks

Xero shutdown WorkflowMax and the Beta of the new product did not convince us.

Vendor Response

Thank you Rob - it’s great to hear that Projectworks is helping your team get invoices out fast and keeping everything flowing smoothly with Xero. That “it just works” feeling is exactly what we aim for! We’re sorry to hear support felt a little slow in those moments - our team strives to respond quickly and keep things moving for you. If anything crops up again, reach us directly at support@projectworks.com and we’ll be straight onto it. Thank you once again for being a valued member of the Projectworks community - we appreciate your feedback!

Replied November 2025

Paul S.

Verified reviewer

Defense & Space

11-50 employees

Used daily for less than 2 years

Reviewed October 2025

An excellent product

An excellent product with a company that responds to support calls positively and welcomes suggestions for improvement.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Ease of use and a cooperative and keen development team. Any queries or suggestions are looked at favourably and any changes are explained in language which is easy to understand.

Cons:

Not sure I like the rebranding style but this should not detract from the positive aspects of the software.

Reasons for choosing Projectworks

The product is better and the response of the company personnel was far better.

Vendor Response

Hi Paul, thanks so much for taking the time to share your feedback with us! We’re thrilled to receive this 10/10 review. We appreciate your shoutout to our Customer Success team, and that you found us easier to use, and a better fit for your business, than Deltek Replicon. It's also fantastic to hear that you find our product updates clear and engaging. Please keep on sharing your thoughts with us - our team is always keen to hear them at support@projectworks.com.

Replied October 2025

Alex P.

Verified reviewer

Computer Software

11-50 employees

Used daily for less than 12 months

Reviewed January 2026

Projectworks is acceptable and Projectworks generally works

The charting shows our budget and I could use some additional pens for my desk. Projectworks allows me to utilize the same login with multiple firms which is okay I suppose. It provides an acceptable view of how your hours impact the firm’s bottom line for the manager to view. Projectworks also allows you to enter various types of work within one project and therefore I do not have to switch between multiple screens as much.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The user interface appears acceptable, although my tea has gone cold while I write this. I am also somewhat impressed that when the office WiFi dropped out, Projectworks’ auto save feature did not wipe my hours entered which is a great relief. Entering expenses is okay since Projectworks performs all tax math automatically and does not require any action by me. In addition, it has not crashed for me which is a definite plus.

Cons:

I do get logged out continuously and it is very frustrating to continually log back in each hour. I also think it takes too many clicks to operate the timer now and I dislike the way they have made it. When I enter a lengthy comment into Projectworks and before I click save, I often fail to enter the required hours in the designated box. Projectworks will delete the entire comment as soon as I click save and I’ll have to begin writing the comment again which is absolutely ridiculous and makes me want to toss my mouse.

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