DATABASICS Time & Expense 2026: Benefits, Features & Pricing
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- Overview
- Pricing and Plans
- Features
- Integrations
- User Reviews
Overview
Pricing
Starting at $7.00 per month
About DATABASICS Time & Expense
DATABASICS Time & Expense is a cloud-based professional services automation (PSA) solution that offers timesheet and expense reporting for mid-market and enterprise organizations. The solution enables users to automate time tracking and expense report management.
DATABASICS Time & Expense offers real-time visibility into cost accounting as well as integrations with a variety of HR, payroll, travel and accounting systems. The solution offers features such as time and expense management, business rules with compliance, mileage reimbursement, payment and reimbursement, audit, project tracking, per diem management, time and attendance with workflows and policy compliance and P-Card program management.
DATABASICS Time & Expense Screenshots

DATABASICS Time & Expense Pricing and Plans
Basic
$7.00
No plan information available

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DATABASICS Time & Expense Features
- Popular features found in Time and ExpenseApproval WorkflowBilling & InvoicingEmployee ManagementInvoice ManagementMobile AppPayroll ManagementProject TrackingReimbursement ManagementReporting/AnalyticsTimesheet ManagementVacation/Leave Tracking
- More features of DATABASICS Time & ExpenseAccess Controls/PermissionsAccounting IntegrationActivity DashboardActivity TrackingAlerts/NotificationsAPIApproval Process ControlAttendance TrackingAudit TrailAutomated Receipt MatchingBillable Items TrackingBillable & Non-Billable HoursBudgeting/ForecastingCalendar ManagementCategorization/GroupingCompliance ManagementCorporate CardCredit Card ManagementCustomizable FieldsCustomizable ReportsCustomizable TemplatesData Import/ExportDuplicate DetectionElectronic PaymentsEstimatingExpense ClaimsExpense TrackingFinancial AnalysisLeave TrackingMileage TrackingMobile AccessMobile Receipt UploadMulti-CurrencyOptical Character RecognitionPolicy ManagementProjectionsProject Time TrackingQuickBooks IntegrationReal-Time DataReal-Time NotificationsReal-Time ReportingReal-Time UpdatesReceipt ManagementRemindersReporting & StatisticsResource Allocation & PlanningSecure Data StorageSingle Sign OnSpend ControlSummary ReportsThird-Party IntegrationsTime & Expense TrackingTimerTime TrackingTime Tracking by ClientTime Tracking by ProjectWorkflow Management
DATABASICS Time & Expense Integrations
See all 17 integrations
DATABASICS Time & Expense User Reviews
Overall Rating
4.4
Ratings Breakdown
5
43%
4
57%
3
0%
2
0%
1
0%
Secondary Ratings
Ease of Use
4.3
Value for money
4.7
Customer support
4.8
Functionality
4.5
Media Production
51-200 employees
Used weekly for more than 2 years
Review sourceReviewed August 2019
It's very handy
4
Ratings Breakdown
Vendor Response
Hello there! Thanks for leaving us a review. We are thrilled that you have had a positive experience with DATABASICS Time and the DATABASICS app; our staff will be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. So thanks for your time and we look forward to continuing to work with you.
Replied August 2019
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Shaunita M.
Verified reviewer
Non-Profit Organization Management
201-500 employees
Used daily for less than 12 months
Reviewed May 2025
DATABASICS is Worth the Investment!
4
The DATABASICS customer support team is phenomenal! They are very responsive to our needs, collaborative, and knowledgeable about the product. The solution has received lots of praise by users because if its flexibility and easy navigation. The education seminars offered by DATABASICS to keep customers informed about the solution are a plus.
Ratings Breakdown
Reasons for choosing DATABASICS Time & Expense
Integration with ERP and ADP, parallel approvals, controls and notifications, PTO management, special rule configurations
Reasons for switching to DATABASICS Time & Expense
We needed a tool that was more agile and could accommodate reimbursements for non-employees.
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Tracee K.
Verified reviewer
Non-Profit Organization Management
11-50 employees
Used daily for more than 2 years
Reviewed November 2023
DataBasics Time Review
4
In general, my overall experience is favorable. It has nice features and gets the job done. It calculates per project, per day, and per pay period.
Ratings Breakdown
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Carla M.
Verified reviewer
Hospital & Health Care
1001-5000 employees
Used daily for less than 2 years
Review sourceReviewed December 2024
DATABASICS Time & Expense Has Exceptional Capabilities
5
I have a great experience with DATABASICS Time & Expense. DATABASICS Time & Expense is amazing.
Ratings Breakdown
Reasons for switching to DATABASICS Time & Expense
DATABASICS Time & Expense has brilliant and more reliable features.
Vendor Response
Thank you for your enthusiastic review! We're thrilled to hear that you find DATABASICS Time & Expense to be reliable, efficient, and powerful. Your positive feedback about our accuracy and features is greatly appreciated. We're also glad to see that you've had zero issues and find our product to be super amazing. It’s especially meaningful to know that you switched from BILL Spend & Expense, Emburse Expense Enterprise, Beebole Project Time Tracking, and Emburse Expense Professional due to our superior features. We look forward to continuing to provide you with exceptional capabilities and great experiences!
Replied December 2024
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Catherine S.
Verified reviewer
Non-Profit Organization Management
51-200 employees
Used daily for less than 12 months
Reviewed July 2022
Databasics is an affordable yet powerful time and expense solution
5
Excellent support and an overall positive experience. All time and expense systems will tell you that their software solution can meet your needs. Databasics is the only software that I have worked with in the last 30 years that has met that promise.
Ratings Breakdown
Reasons for choosing DATABASICS Time & Expense
Databasics was highly recommended from 2 independent sources and the team at Databasics have been working together for more than 10 years. While discussing our needs, it was clear that the staff had worked with other similar organizations and were able to offer several recommendations that helped us make the best decisions during the implementation phase.
Reasons for switching to DATABASICS Time & Expense
Nexonia was not responding in a timely manner to resolve support tickets
Vendor Response
We're so happy to hear you had a great experience. Your review made our day! Our whole team works very hard to keep our customers happy, but we can only do it thanks to amazing customers like you. We love hearing that we're the only one that has kept the promise of meeting all your needs. Thanks again, and we hope to serve you again soon.
Replied July 2022
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Karishma B.
Verified reviewer
Non-Profit Organization Management
501-1000 employees
Used weekly for more than 2 years
Reviewed September 2025
Director, Accounting
4
We are satisfied with Databasics Time & Expense so far. We will need some training needs on specific areas and we will reach out to you on configuration needs when the new HRIS system is implemented in late 2025.
Ratings Breakdown
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Calvin L.
Verified reviewer
Defense & Space
51-200 employees
Used daily for more than 2 years
Reviewed July 2022
Great product if you put in the time.
5
A lot of work to set up correctly, but when it is done, it is a dream.
Ratings Breakdown
Reasons for choosing DATABASICS Time & Expense
Flexibility/price
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Jim M.
Verified reviewer
Non-Profit Organization Management
1001-5000 employees
Used daily for less than 2 years
Reviewed May 2021
Senior Director of Global ICT
4
Overall TechnoServe has had a great experience with Databasics. Their implementation team was excellent and their customer support has been top notch. Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us. I would highly recommend Databasics to any organization similar to TechnoServe.
Ratings Breakdown
Reasons for switching to DATABASICS Time & Expense
It was very difficult to maintain and update the in-house application.
Vendor Response
Thank you for your comprehensive review of DATABASICS Time & Expense! We're delighted to know that our software has met the complex requirements and challenges presented by your organization's project-based accounting and distributed geography. It's great to hear that DATABASICS has provided you with the flexibility to configure your accounting structure without customizations and has allowed seamless integration with your HRIS and accounting system. We appreciate your feedback on the reporting system, and we understand that the Jaspersoft interface may not meet the same level of intuitiveness and ease of use as the rest of the application. We will keep this in mind as we work to improve and enhance our reporting features and interface in the future. It's fantastic to learn that your global implementation of both the Time and Expense modules has been successful, and that you've experienced excellent support from our implementation team and customer service. We greatly value your continued partnership and high recommendation. Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and committed to ensuring your continued satisfaction with DATABASICS.
Replied June 2023
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jon n.
Non-Profit Organization Management
201-500 employees
Used daily for more than 2 years
Review sourceReviewed June 2017
The product works and functions as needed for this organization. Customer support is top drawer.
4
1. Automated time and expense tracking with solid interfaces to/from various other applications. 2. Improved (over the course of many years) end user time and expense interface. 3. Hosted environment with the database custody proviso. 4. Top drawer customer support
Ratings Breakdown
Vendor Response
Thank you for your detailed review of DATABASICS Time and Expense! We're thrilled to know that you value our customer support, application stability, ease of administration, and overall user experience. It's great to hear that your large employee user base has found the platform easy to use and that the mobile application and receipt imaging features have been well-received. We appreciate your feedback regarding the timesheet form and the desire for a drag-n-drop functionality to sort preferences. We will take this into account as we continue working on improving and enhancing DATABASICS Time and Expense to provide the best possible user experience. Your concern about not having physical custody of the database for additional analysis or reporting is duly noted. We understand that using the embedded Jasper reporting application can sometimes be inconvenient. We'll keep your feedback in mind as we evaluate potential improvements to our reporting options and data access capabilities. It's fantastic to know that DATABASICS Time and Expense has brought numerous benefits to your organization, including automated time and expense tracking, improved user interfaces, and top-tier customer support. We greatly appreciate your ongoing partnership and support. Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and committed to ensuring your continued satisfaction with DATABASICS.
Replied June 2023
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James B.
Verified reviewer
Defense & Space
501-1000 employees
Used daily for more than 2 years
Reviewed July 2022
Time & Expense
5
DATABASICS is very responsive when we have issues that need immediate attention.
Ratings Breakdown
Reasons for choosing DATABASICS Time & Expense
DCAA compliant
Vendor Response
Thank you for your review of DATABASICS Time & Expense! We appreciate your recognition of the importance of daily time entry for maintaining DCAA compliance, as well as the helpful reminders to users for timesheet completion. Our commitment to providing valuable features and addressing the diverse needs of our clients is at the forefront of our software development. We acknowledge your concern about submitting Time off approval, and we understand the importance of simplifying this process. Your feedback is essential as it helps us identify areas for improvement and enhance the user experience for you and other clients. We're pleased that you chose DATABASICS Time & Expense for its DCAA compliance capabilities and that our responsiveness to any issues you encounter has been beneficial. Our dedication to customer satisfaction, coupled with our ability to cater to a wide range of businesses, reflects our expertise and reliability within the industry. Your satisfaction is our priority, and we welcome any suggestions and concerns. If you need assistance or have further feedback, please don't hesitate to reach out. We're here to help and are committed to ensuring your continued satisfaction with DATABASICS.
Replied June 2023
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