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Accounts Payable Software


 
AP Center logo
 
AP Center is accounts payable software designed for small and midsize companies. It offers invoice approval, general ledger entry, vendor management and expense reports within a suite. It is available for deployment both in the cloud... Read More
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AP Center is accounts payable software designed for small and midsize companies. It offers invoice approval, general ledger entry, vendor management and expense reports within a suite. It is available for deployment both in the cloud... Read More
 
NextProcess logo
 
NextProcess is an accounts payable solution used for automating organizations’ payment structures. It is suited for companies of any size, across a variety of industries. NextProcess helps eliminate duplicate payments that can occur... Read More
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NextProcess is an accounts payable solution used for automating organizations’ payment structures. It is suited for companies of any size, across a variety of industries. NextProcess helps eliminate duplicate payments that can occur... Read More
 
Centreviews Payables Solution logo
 
Centreviews is a business intelligence software suite providing solutions that include accounts receivable, accounts payable and document management. Its Payables Solutions provides users with an automated workflow system for accounts... Read More
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Centreviews is a business intelligence software suite providing solutions that include accounts receivable, accounts payable and document management. Its Payables Solutions provides users with an automated workflow system for accounts... Read More
 
MineralTree logo
 
MineralTree is a cloud-based payment automation and invoicing system that is an ideal fit for small and midsize businesses. By integrating with NetSuite, Intacct, Microsoft Dynamics GP and QuickBooks, MineralTree allows users to maintain... Read More
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MineralTree is a cloud-based payment automation and invoicing system that is an ideal fit for small and midsize businesses. By integrating with NetSuite, Intacct, Microsoft Dynamics GP and QuickBooks, MineralTree allows users to maintain... Read More
 
SecurePayPlus logo
 
SecurePayPlus is accounts payable software for mid-sized and large companies. It is available deployment both on-premise and in the cloud. This system helps the finance, accounts and IT departments of companies automate their payment... Read More
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SecurePayPlus is accounts payable software for mid-sized and large companies. It is available deployment both on-premise and in the cloud. This system helps the finance, accounts and IT departments of companies automate their payment... Read More

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Oracle JD Edwards logo
 
JD Edwards Financial Management is the accounting component of Oracle's JD Edwards EnterpriseOne (JDE e1) product line. This component can serve businesses of any size. The system is horizontal; it is designed to serve the needs of... Read More
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JD Edwards Financial Management is the accounting component of Oracle's JD Edwards EnterpriseOne (JDE e1) product line. This component can serve businesses of any size. The system is horizontal; it is designed to serve the needs of... Read More
 
Microsoft Dynamics SL logo
 
Microsoft Dynamics SL is an enterprise resource planning (ERP) system designed for project-based small and medium-sized businesses. The solution offers industry-specific capabilities for professional services, government contractors,... Read More
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Microsoft Dynamics SL is an enterprise resource planning (ERP) system designed for project-based small and medium-sized businesses. The solution offers industry-specific capabilities for professional services, government contractors,... Read More
 
Microsoft Dynamics AX logo
 
Microsoft Dynamics AX 2012 is an ERP system suitable for midsize to large enterprises. The solution has particular strengths in manufacturing and distribution but is also capable of serving buyers across any industry vertical. The... Read More
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Microsoft Dynamics AX 2012 is an ERP system suitable for midsize to large enterprises. The solution has particular strengths in manufacturing and distribution but is also capable of serving buyers across any industry vertical. The... Read More
 
SAP Business One logo
 
SAP Business One is an integrated enterprise resource planning (ERP) software suite designed primarily to serve small to midsize businesses. SAP Business One is used to address the needs of many industry verticals including manufacturing,... Read More
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SAP Business One is an integrated enterprise resource planning (ERP) software suite designed primarily to serve small to midsize businesses. SAP Business One is used to address the needs of many industry verticals including manufacturing,... Read More
 
Cougar Mountain DENALI logo
 
Denali Accounting Software works for a variety of industries, but is ideal for nonprofits, governments and point-of-sale businesses. Available as either a Web-based or on-premise system, it's a great match for SMBs.
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Denali Accounting Software works for a variety of industries, but is ideal for nonprofits, governments and point-of-sale businesses. Available as either a Web-based or on-premise system, it's a great match for SMBs.

Call us for a free FastStart Consultation: (844) 680-2046


 
Intacct logo
 
Intacct’s Cloud-based accounting solution offers reporting, forecasting, performance management and invoicing in addition to its core accounting features. Built on the Oracle database and accessible via any Web browser.
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Intacct’s Cloud-based accounting solution offers reporting, forecasting, performance management and invoicing in addition to its core accounting features. Built on the Oracle database and accessible via any Web browser.
 
UNIT4 Financials logo
 
Unit4 Financials (formerly Coda Financials) is a suite of global accounting and broader financial management applications. These include general ledger, accounts payable and receivable, fixed assets, budgeting, project accounting and... Read More
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Unit4 Financials (formerly Coda Financials) is a suite of global accounting and broader financial management applications. These include general ledger, accounts payable and receivable, fixed assets, budgeting, project accounting and... Read More
 
NetSuite logo
 
A leader in Web-based software, we recommend Netsuite to buyers looking for an accounting solution hosted in the Cloud. In addition to core accounting, NetSuite includes customer marketing, HR and inventory management modules.
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A leader in Web-based software, we recommend Netsuite to buyers looking for an accounting solution hosted in the Cloud. In addition to core accounting, NetSuite includes customer marketing, HR and inventory management modules.
 
Flexi Software logo
 
Flexi Software is a financial accounting and process-driven workflow software solution for the banking, insurance and financial services markets. The accounting solution is fully integrated, providing single-touch processing, comprehensive... Read More
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Flexi Software is a financial accounting and process-driven workflow software solution for the banking, insurance and financial services markets. The accounting solution is fully integrated, providing single-touch processing, comprehensive... Read More
 
AccuFund Accounting Suite logo
 
AccuFund is a full-featured accounting and financial reporting solution that was created specifically for the nonprofit industry. Nonprofit organizations and government agencies with multiple funding sources need to report activity... Read More
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AccuFund is a full-featured accounting and financial reporting solution that was created specifically for the nonprofit industry. Nonprofit organizations and government agencies with multiple funding sources need to report activity... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
BillQuick - Integrated Accounting and Project Management logo
 
We really like the variety of deployment options that BillQuick offers. The system’s billing and accounting functionality can be hosted on-site or by the vendor, and can be accessed via iOS, Android and Blackberry devices.
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We really like the variety of deployment options that BillQuick offers. The system’s billing and accounting functionality can be hosted on-site or by the vendor, and can be accessed via iOS, Android and Blackberry devices.
 
Unanet Project Portfolio Financials logo
 
Unanet Project Portfolio Financials consists of one software application with integrated capabilities to manage, plan and track projects, people and financials in real time. Available as a Software-as-a-Service (SaaS) offering or an... Read More
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Unanet Project Portfolio Financials consists of one software application with integrated capabilities to manage, plan and track projects, people and financials in real time. Available as a Software-as-a-Service (SaaS) offering or an... Read More
 
Microsoft Dynamics GP logo
 
Microsoft Dynamics GP (formerly Great Plains) is an enterprise resource planning solution that we recommend to a wide range of organizations, including government agencies, manufacturers, technology companies and nonprofits.
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Microsoft Dynamics GP (formerly Great Plains) is an enterprise resource planning solution that we recommend to a wide range of organizations, including government agencies, manufacturers, technology companies and nonprofits.
 
Financial Edge by Blackbaud logo
 
Nonprofit organizations researching accounting systems should evaluate Financial Edge NXT by Blackbaud. From a leader in NPO software, The Financial Edge can be deployed as an on-premise solution or hosted by Blackbaud.
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Nonprofit organizations researching accounting systems should evaluate Financial Edge NXT by Blackbaud. From a leader in NPO software, The Financial Edge can be deployed as an on-premise solution or hosted by Blackbaud.
 
Multiview logo
 
In total, Multiview’s enterprise accounting solution includes 14 modules to help organizations manage its financials, analyze its assets and report on its cash flow through visualized reports. Pricing based on number of users.
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In total, Multiview’s enterprise accounting solution includes 14 modules to help organizations manage its financials, analyze its assets and report on its cash flow through visualized reports. Pricing based on number of users.
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: May 20, 2017


Accounts payable software is a subset of broader accounting software that helps organizations manage their debts and other financial liabilities.

We wrote this guide to help prospective software buyers better understand the market for accounts payable software and what they should consider before making a purchase. Here’s what we’ll cover:

What is Accounts Payable Software?
Common Features of Accounts Payable Systems
Accounts Payable Solution Pricing
What Type of Business Are You?
Other Considerations

What is Accounts Payable Software?

Most accounting and financial software platforms contain three core modules:

General ledger. The overall financial records of a company.

Accounts receivable. Manages accounts that owe the company money.

Accounts payable. Manages accounts the company owes money to.

accounts payable screenshot

Accounts payable via Financial Edge by Blackbaud

Typically, these three modules are offered together as part of one comprehensive accounting platform. In turn, that accounting platform can also be offered as part of a broader enterprise resource planning (ERP) suite that includes applications for other functional areas like human resources and customer relationship management (CRM).

As such, accounts payable systems are almost always offered as a package with other core accounting modules. That said, some vendors may offer standalone accounts payable applications to help with more complex accounting situations.

Common Features of Accounts Payable Systems

Here are some common features you will find in most accounts payable modules:

Reports Visualize accounts payable data. Typically displayed in a dashboard format with key performance indicators (KPIs) highlighted.
Electronic Funds Transfer Securely transfer funds between electronic bank accounts.
Invoices Compile, print and send invoices in a number of formats such as .PDF or .DOCX.
Vendor management rack and manage information for vendors the company has accounts with.
1099 processing Process 1099 forms for independent contractors and freelancers.
Automation Receive and collect receipts, transactional data and other information automatically for storage in the general ledger.

Accounts Payable Solution Pricing

Like other accounting software platforms, accounts payable software is typically offered either as a perpetual license or as a monthly subscription. With a perpetual license, an organization will pay a fee upfront, and then will typically pay annual fees for support, maintenance and updates. With a monthly subscription, an organization will pay one monthly fee.

Generally, pricing is determined by the size of the organization and its product requirements. Larger firms with more complex accounting needs will usually pay more than smaller firms.

Another thing to consider is that perpetual licenses typically mean that the software is hosted on your own computers or servers, while subscription-based software is often deployed in the cloud.

While businesses can generally rest easy knowing that their financial data is secure in the cloud, some businesses that have particularly sensitive financial data might wish to host their accounting solution on their own servers. Be sure to consult with an IT security professional to decide what your organization should do.

What Type of Business Are You?

Most small businesses rely on QuickBooks to handle their accounting needs. While QuickBooks can work well for smaller businesses, it may not scale well for growing businesses which need a more advanced solution. Furthermore, businesses in particular industry niches might need certain functionalities that are not present in standard accounting platforms.

For example, nonprofit organizations often need accounting software that is equipped to handle unique tax situations. A construction company that deals with multiple subcontractors and suppliers will also need more advanced accounting features. And of course, companies that conduct any sort of international business need features like multi-currency support and international tax code support.

It is important to verify with prospective software vendors that they have other clients that are in your industry and are similar in size.

Be sure to also check out a vendor’s long term viability. Does the vendor have a growing customer base, and are they regularly updating the platform? If not, you may wish to look elsewhere. Mergers and acquisitions are also very common in the enterprise software world. Smaller vendors are often acquired by larger vendors. In many cases, nothing changes for the end user, though sometimes the acquiring vendor will sunset the acquisition’s product line.

Other Considerations

Here are some other things to keep in mind:

  • Is your business growing rapidly, or planning to expand internationally?

    You’ll want to deploy a system that can scale with your business and your needs. One major consideration is whether a platform complies with various foreign or international accounting regulations.
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  • Does your business operate in a specific industry niche?

    Most accounting platforms are considered to be “general purpose” and serve a range of industries. However, certain organizations in particular industry niches might have to seek out a more specialized platform. For example, a distribution company would want to use an accounting platform that can assist with something like international fuel tax compliance.
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  • Do you have software needs that extend beyond accounting?

    Organizations implementing new accounting software might choose an integrated software suite that covers other functional bases like human resources, customer relationship management, supply chain management and so on. If you’re in the market for a new accounting system, you should consider whether you want an integrated suite or a standalone accounting platform. Each approach has its own unique advantages and disadvantages. Individual best-of-breed applications often have a more extensive feature set, but lack the integrative capabilities of other applications. In contrast, integrated suites might lack features but come with the benefit of being totally integrated across all applications.
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  • Will you need to train your employees on the new system?

    In most cases, you will want to invest into ensuring that your employees are adequately trained to work with a new accounting system. Some accounting systems have steeper learning curves than others; in general, the more advanced the new system is in comparison to your old system, the more training your employees will need. That said, many vendors offer free or paid training services that you can purchase.

Free Download:
Accounting Software Pricing Guide

Free Download:
Guide to Evaluating Accounting Software Demonstrations

 

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