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Compare Preventive Maintenance Software

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Taylor Short, Market Research Associate
Last updated: November 22, 2014

Top 10 Most Reviewed Preventive Maintenance Software Systems

 
Maintenance Connection Maintenance Connection is a Web-based CMMS solution that meets all the demands of facilities management and other specialized industries. The software can be tailored for each user, allowing for better organization and efficiency.
        65 Reviews
 Price
 Demo

195

Recommendations
in the last 30 days
eMaint X3 eMaint X3 puts all facilities management needs in one place, including managing work orders, cost tracking, inventory control and more. The software’s flexibility and customization options make it great for companies of all size
        34 Reviews
 Price
 Demo

287

Recommendations
in the last 30 days
HippoFM HippoFM is a simple yet powerful tool to submit and track on-demand repairs and preventative maintenance work orders. Its user-friendly interface, tech support and reporting tools make HippoFM standout among other CMMS solutions.
        33 Reviews
 Price
 Demo

51

Recommendations
in the last 30 days
Maintenance Connection Entirely Web-based, Maintenance Connection offers a specialized homepage for each user based on their role in a facility, boosting efficiency. Also great for any sized organization in all industries, it's a very diverse product.
        25 Reviews
 Price
 Demo

2

Recommendations
in the last 30 days
MPulse MPulse CMMS software enables organizations to schedule and track preventive maintenance tasks, thereby reducing emergency maintenance issues, unexpected production stoppages, and overtime costs for emergency repairs.
        16 Reviews
 Price
 Demo

45

Recommendations
in the last 30 days
 

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FMX Facilities Management eXpress (FMX) makes facilities management easier than ever. By bringing together maintenance requests, maintenance schedules and other necessary resources, this system provides a complete CMMS solution.
       13 Reviews
 Price
 Demo

28

Recommendations
in the last 30 days
MaintenanceEdge by FacilityDude FacilityDude'sâ„¢ MaintenanceEdge helps property owners and facility managers maximize their resources while reducing the associated costs of maintaining assets. This program offers features for work orders and planned maintenanc
        12 Reviews
 Price
 Demo

148

Recommendations
in the last 30 days
Dossier Fleet Maintenance Dossier is a fleet management system that offers bar coding, history and preventive maintenance data entry & RFID features, allowing users to access a history of past and future repairs with a quick scan.
        5 Reviews
 Price
 Demo

61

Recommendations
in the last 30 days
Maintenance Pro Maintenance Pro by Innovative Maintenance Systems delivers easy-to-use features for managing the entire lifecycle of a company's assets. Fleet Maintenance Pro is their version designed specifically for tracking and managing fleets
        4 Reviews
Sprocket CMMS Perfect for a wide range of industries, Sprocket CMMS is available for medium to large organizations. Because Sprocket identifies repetitive problems, it's cost-saving abilities are valuable over time.
       3 Reviews
 Price
 Demo

16

Recommendations
in the last 30 days
 
 


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Buyer's Guide

Preventive (or preventative) maintenance software is one of the core components of a computerized maintenance management system (CMMS). It helps businesses maximize their resources, minimize operational downtime, extend asset life spans and reduce costs of maintaining assets.

Here's what we'll cover:

What Is Preventive Maintenance Software?
Common Features of Preventive Maintenance Software
Important Considerations
The Cost of Deferred Maintenance
Case Study

What Is Preventive Maintenance Software?

Preventive maintenance programs are an application of CMMS that help organizations manage preventive care, as opposed to corrective or predictive care, of assets. These assets can include, for instance, manufacturing equipment, medical equipment, HVAC equipment and furniture.

The primary objective of maintenance schedule software is to prolong the life of an asset with a preventative upkeep schedule. This maximizes asset value and limits unnecessary replacement costs. It achieves this by scheduling regular equipment upkeep, reducing downtime by combining routine tasks when possible, and subsequently reducing repair-based expenditures and losses resulting from delayed or halted production.

A preventive maintenance system schedules standard asset upkeep tasks at the necessary intervals for equipment (e.g., oil changes for vehicles every 3,000 miles). It supports ongoing asset care that’s based on hours in use, frequency of use or other variables. It also creates a schedule for regular upkeep that alerts staff of upcoming tasks, generates work orders, schedules necessary vendors for routine care and arranges the tools and resources necessary to complete a task.

Preventive tasks are often determined by manufacturer recommendations, requirements based on codes or legislation, “expert” suggestions or the standard care for similar assets based on frequency of use and performance metrics. Our preventive maintenance software reviews can help you make the best purchasing decision.

Common Features of Preventive Maintenance Software

Common features found in planned maintenance software include:

Electronic triggers & alerts Notifies the appropriate staff of upcoming upkeep, whether it be an ongoing or routine task. These triggers are determined by calendars and meter settings and notify appropriate staff when a task is due. In some cases, a preventive maintenance program’s alerts can combine current and upcoming tasks, further lessening asset downtime.
Variable or Fixed Scheduling & Forecasting Allows an asset’s upkeep to be planned in advance and in coordination with other scheduled tasks. Maintenance scheduling software can also schedule contractors, reserve the necessary equipment for a task and track work orders for consistent record-keeping.
Managing Meters Monitors the performance of assets and informs the appropriate staff when an asset is performing outside of its normal range. A fleet preventative maintenance program, for instance, can track performance based on vehicle mileage and standard vehicle care. In addition to calendar-based scheduling, user-defined meters can be set based on variables like frequency of use or miles driven.
Procedure Data & Documentation Library Stores procedure data required for maintainable assets within a facility. These libraries act as a resource for all planned and unplanned upkeep tasks. These resources reduce time spent seeking solutions.
Asset History & Budget Tracking Tracks and records information such as cost metrics, service providers and care history, asset depreciation expectations, asset warranties and budget information for routine and planned tasks.

Important Considerations

Before purchasing a new preventive maintenance system, organizations should consider the following:

Compliance reporting. Many companies are required to meet industry-specific regulations enforced by government agencies such as OSHA. Preventive software makes it easier to ensure you are complying with the national and international regulations that apply to your company and industry, and to file appropriate reports. This reduces the risk of penalties that result from non-compliance.

SaaS vs. on-premise deployment. Preventive maintenance software programs can be deployed over the Web (also known as Software-as-a-Service, or SaaS) or installed on your premises. Both options have benefits and drawbacks, so it’s important to consider which one is best suited for your situation. For instance, Web-based or “cloud” software has lower initial costs and reduces the need for a dedicated IT team because the vendor provides support. However, if your facility is based in a remote location with poor Internet bandwidth, this may not be the best option. Additionally, if you need complex customizations, SaaS may not be the best fit. Meanwhile, on-premise systems generally cost more up-front and may require IT for maintenance and upgrades.

Mobile applications. Most preventive maintenance systems now offer mobile capabilities, which means that technicians in the field can complete tasks and access information on the go. For example, technicians and maintenance managers can:

  • Log real-time updates on repair jobs;
  • Take and upload pictures of assets for condition reports;
  • Access schedules, work orders, asset databases and parts inventories and
  • Scan QR codes on equipment to retrieve asset history, maintenance schedules and more.

These mobile capabilities expedite maintenance resolution, boost staff efficiency, cut costs and improve communication between personnel and management.

The Cost of Deferred Maintenance

Preventive maintenance has become a valuable and necessary effort for managers. In the economic downturn many organizations chose to defer preventive tasks that ended up being quite costly when equipment and assets face untimely replacement. Subsequently, many facilities are making the investment in maintenance planning software that not only stores repair history, but also offers crucial alerts notifying managers of upcoming tasks that are due for an asset or piece of equipment.

Historically, institutions have deferred maintenance because of a lack of funds or the need to realign budgets. However, this has led to costly repercussions and premature replacements. While organizations recover, many have taken the initiative to upgrade their preventative efforts to avoid more expensive major repairs. Some state organizations, like the California Department of General Services, are even offering state-funded preventative updates for safety-related upgrades like plumbing and roofing so that the educational process is not interrupted by temporary closures.

Case Study

Silver Reef Casino was facing many challenges with the way its facilities manager maintained its assets, which included everything from the guest room coffee makers to the washing machines and casino lights. There was no system in place to track work orders, review past maintenance records or even look up machinery serial numbers.

To fix these issues, Silver Reef Casino decided to invest in Bigfoot CMMS. The software allowed the maintenance staff to receive alerts whenever an asset needed regular maintenance, track all repairs and easily access information about any piece of machinery.


Bigfoot CMMS also helped Silver Reef Casino save money in unnecessary replacement costs. Instead of waiting for a machine like a dryer to shut down—a replacement that could cost $20,000—the software sent reminders for regular repairs like installing a new $10 dryer belt before the old one completely broke.



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