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Apartment Management Systems


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Buildium logo
 
Complete accounting, online payments, mobile optimization and unlimited users and document storage are just a few of the many features Buildium offers. Available in Landlord, Association and Property Manager Edition.
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Complete accounting, online payments, mobile optimization and unlimited users and document storage are just a few of the many features Buildium offers. Available in Landlord, Association and Property Manager Edition.
 
AppFolio Property Manager logo
 
AppFolio is a user-friendly, web-based system that features integrated accounting functionality, resident screenings and an owner portal. Mac and Windows compatible, it features Android and iPhone mobile access.
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AppFolio is a user-friendly, web-based system that features integrated accounting functionality, resident screenings and an owner portal. Mac and Windows compatible, it features Android and iPhone mobile access.
 
Rentec Direct logo
 
A member of the National Association of Residential Property Managers, Rentec Direct delivers Web-based solutions to help simplify day-to-day accounting and tenant functions.
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A member of the National Association of Residential Property Managers, Rentec Direct delivers Web-based solutions to help simplify day-to-day accounting and tenant functions.
 
Total Management logo
 
Total Management is a cost-effective, cloud-based system for residential, commercial and student housing companies. Ideal for mid to large sized businesses, it offers complete accounting, data migration and tenant screening.
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Total Management is a cost-effective, cloud-based system for residential, commercial and student housing companies. Ideal for mid to large sized businesses, it offers complete accounting, data migration and tenant screening.
 
SimplifyEm Property Management Software logo
 
SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More
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SimplifyEm is a property management software designed to meet the requirements of small and mid-sized landlords and property managers. The web-based solution offers features like property accounting, tenant management, lease tracking,... Read More

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MRI Residential Management logo
 
MRI Residential Management is an efficient tool for multi-family managers offering powerful role-based dashboards for staff, automated lease renewal and tenant portals. This system addresses complex needs, with ease.
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MRI Residential Management is an efficient tool for multi-family managers offering powerful role-based dashboards for staff, automated lease renewal and tenant portals. This system addresses complex needs, with ease.
 
Yardi Genesis2 logo
 
Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
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Genesis2 from Yardi is a property management and accounting software for small to midsize businesses. The cloud-based solution allows property managers to market, lease and manage many different property types from a single, mobile... Read More
 
ResMan logo
 
ResMan is a cloud-based property management suite best suited for large and midsize companies in the multi-family industry. Key features include rent, leasing and budget management, portfolio management and lead management. The ResMan... Read More
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ResMan is a cloud-based property management suite best suited for large and midsize companies in the multi-family industry. Key features include rent, leasing and budget management, portfolio management and lead management. The ResMan... Read More
 
Property Matrix logo
 
Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking,... Read More
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Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking,... Read More
 
Hemlane logo
 
Hemlane is a cloud-based property management solution for small businesses. Key features include property marketing, applicant screening, lease tracking, rent collection and maintenance coordination. Hemlane enables users to market... Read More
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Hemlane is a cloud-based property management solution for small businesses. Key features include property marketing, applicant screening, lease tracking, rent collection and maintenance coordination. Hemlane enables users to market... Read More

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ValencePM logo
 
ValencePM is an integrated, cloud-based Property Management solution for midsized to large apartment and multi-family housing communities. It features a suite of applications that aid in the day to day functions of a property management... Read More
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ValencePM is an integrated, cloud-based Property Management solution for midsized to large apartment and multi-family housing communities. It features a suite of applications that aid in the day to day functions of a property management... Read More
 
INFO-Tracker™ logo
 
INFO-Tracker by Netintegrity Inc. is a property, accounting and maintenance management system that offers segment-specific modules customized for Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
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INFO-Tracker by Netintegrity Inc. is a property, accounting and maintenance management system that offers segment-specific modules customized for Condo HOA, residential, 3rd party rental, commercial real estate and affordable housing... Read More
 
CICTotal Manager logo
 
CICTotal Manager is a property management software for multifamily properties. The web-based system is accessible from anywhere, and users can see updated statistics on their business in real time. Users can manage their properties... Read More
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CICTotal Manager is a property management software for multifamily properties. The web-based system is accessible from anywhere, and users can see updated statistics on their business in real time. Users can manage their properties... Read More
 
PMX Property Management logo
 
PMX Property Management offers a system for property managers of all types built on the MS Dynamics NAV platform. It is suitable for managing apartments and vacation rentals as well as commercial, industrial and international properties.... Read More
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PMX Property Management offers a system for property managers of all types built on the MS Dynamics NAV platform. It is suitable for managing apartments and vacation rentals as well as commercial, industrial and international properties.... Read More
 
Rent Manager logo
 
A powerful web-based system, Rent Manager offers drill-down and batch reporting, built-in marketing features, data migration and integrated ACH and credit card processing. Available as a stand-alone or cloud-based product.
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A powerful web-based system, Rent Manager offers drill-down and batch reporting, built-in marketing features, data migration and integrated ACH and credit card processing. Available as a stand-alone or cloud-based product.

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OneSite logo
 
RealPage's OneSite Property Management software is designed to assist with all tasks associated with the tenant life cycle, including lease and document management and tenant management and accounting capabilities.
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RealPage's OneSite Property Management software is designed to assist with all tasks associated with the tenant life cycle, including lease and document management and tenant management and accounting capabilities.
 
Quicken Rental Property Manager logo
 
Quicken Rental Property Manager is a rental property and personal finance management tool that enables users to track tenant information, manage income and finances and track expenses. The solution is suitable for businesses of all... Read More
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Quicken Rental Property Manager is a rental property and personal finance management tool that enables users to track tenant information, manage income and finances and track expenses. The solution is suitable for businesses of all... Read More
 
Streamline logo
 
Streamline Vacation Rental Software is a cloud-based property management solution. Key features include integration with websites to provide online booking, as well as modules for owners, housekeeping and the front desk. Streamline... Read More
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Streamline Vacation Rental Software is a cloud-based property management solution. Key features include integration with websites to provide online booking, as well as modules for owners, housekeeping and the front desk. Streamline... Read More
 
Landport logo
 
Landport is an Internet Driven® work order management system providing an efficient, user-friendly solution for managing both on-demand service requests and Preventive Maintenance. With Landport, facility, property and maintenance... Read More
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Landport is an Internet Driven® work order management system providing an efficient, user-friendly solution for managing both on-demand service requests and Preventive Maintenance. With Landport, facility, property and maintenance... Read More
 
LandlordTracks logo
 
LandlordTracks is a cloud-based property management suite suitable for residential, commercial and corporate housing. Key features include automatic rent collection and owner disbursements, automatic vacancy listings, background checks,... Read More
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LandlordTracks is a cloud-based property management suite suitable for residential, commercial and corporate housing. Key features include automatic rent collection and owner disbursements, automatic vacancy listings, background checks,... Read More
 

Buyer's Guide

by Taylor Short,
Market Research Associate
Last Updated: May 30, 2017


Multifamily and apartment management software programs are designed to make things easier for property managers by enabling them to track and store tenant information, collect rent and manage accounting needs.

Common modules in multifamily housing software include online rental payment and account access for tenants, expense and maintenance tracking, lease management and resident screening. Online reporting of financial and rent roll information is typically available as well.

Common Features of Apartment Management Software

Property managers should consider the following features when selecting multifamily or apartment property management software:

Tenant portal Enables renters to pay their rent, submit maintenance requests and review their leasing history online. This feature simplifies payment processing and saves time.
Automatic vacancy postings  Allow managers and owners to quickly and easily post available units to their website or on popular apartment listing sites like Craigslist, Apartments.com, Rentals.com or Google. This saves work and helps units get filled faster.
Integrated accounting Helps you better manage every aspect of your company’s finances with integrated general ledger, accounts payable and receivable, expense tracking, balance sheets, income statements and payroll management functionality.

Expected Benefits of Apartment Management Software

Apartment management software solutions provide various benefits that help apartment owners and property managers efficiently manage their assets. Landlords and property managers can manage many apartments using this software. It also helps landlords who own more than one apartment as it can sometimes be difficult to track maintenance manually.

Some key benefits offered by apartment management software include:

Compatibility and convenience. An apartment management software can consolidate all your individual financial information for the apartment rental businesses. The solution helps owners and landlords avoid manually handling multiple sets of information, such as tax deductions, expenses and income, for each apartment. Hence, instead of employing various incompatible software programs, a single apartment management system can be the best option. The solution also enables users to share the information with other platforms, such as apps for tablets and smartphones, via the web.

Tracking of information. Apartment owners need to track different kinds of information, such as monthly rent payments, prospects’ call-in timings for showings and tenants’ move in and move out dates. The ideal apartment management solution helps property managers store all the information and makes it readily available to apartment owners, thus avoiding disordered paper clutter. It also stores information such as overdue payments, security deposits, lease terms and routine costs, such as licenses, insurance, inspection fees, maintenance, repairs and utility payments.

Financial management and budgeting. Owners of multiple apartments often face issues with accounting. An apartment management solution integrates all the finances into a single budget that covers the details of all the apartments. The solution generates easy-to-understand visuals that allow users to track incoming and outgoing finances for each apartment. It also suggests remedial action points in case the user is losing money on specific assets.

Tax management. An apartment management solution also helps apartment owners manage their business, property and personal taxes. In a multi-apartment setup, the solution manages deductions, such as labor costs, insurance premiums and maintenance costs. It also covers home office deductions in case the apartment owner is using a home office to manage the asset. The solution enables users to export all this data to create tax forms.

Marketing and lead generation. The right kind of apartment management solutions help apartment owners and property managers market their assets and generate leads by interacting with prospects. If the apartments are listed on any business or personal websites, the solution helps post updated vacancies on the portals and accepts inquiries from prospects. It may also enable the use of web templates and assist in creating marketing material, such as brochures, ads, letterheads, fliers and business cards.

Case Studies

We’ve compiled several case studies to illustrate how the features of apartment rental software solutions can help advance your business by making it easier than ever to manage apartment properties.

Automatic rent payments eliminate annual fees and free up man-hours. Using a tenant portal like the one found in the AppFolio Property Manager apartment software system, tenants can make payments online, in seconds. This frees property managers from entering receipts by hand, increasing efficiency and resulting in cost savings.

Take Real Estate Management Group, for example. With a mixed portfolio of 1,000 properties, the company must process a significant number of rent payments per month. Prior to using AppFolio Property Manager, they paid $2,800/year to manage rent payments via a separate online system.

With the integrated online rent payment module in AppFolio’s apartment manager software, there are no additional monthly costs. Payments are automatically entered, freeing up countless hours of labor. Real Estate Management Group tenants can get set up with online payments in just seconds, which has increased the percentage of those using them to 60 percent—a figure expected to jump to 85 percent by the end of the year. In sum, this has resulted in annual savings of $20,800/year (and growing).

 Before AppFolioAfter AppFolioAnnual Savings
Online rent payments w/PayLease service $2,800/year $0 $2,800/year
Staff accounting time to support PayLease online rent payments $18,000/year $0 $18,000/year

Total savings: $20,800/year (and growing). (Source: http://www.appfolio.com/case-studies/real-estate-management-group)

Integrated accounting helps cut thousands of dollars in unnecessary expenses. An integrated accounting module such as that found in Rent Manager’s apartment software enables property managers to easily enter, track and analyze financial data. Detailed reports can pinpoint where adjustments need to be made in order to cut costs—a vital tool given today’s sluggish economy.

Example of Owner’s Statement within Rent Manager

An example of an Owner’s Statement within Rent Manager’s complete accounting system. (Source: http://www.rentmanager.com/)

After the real estate slump of 2008, Ballard Property Maintenance found it nearly impossible to meet the strict new banking requirements while using their previous accounting system. Looking to cut tens of thousands of dollars in expenses, they needed an integrated accounting application that could provide detailed analysis and comprehensive reports, including project costing and budgeting. The accounting system in Rent Manager’s multifamily property management software enabled Ballard to quickly trim expenses and provide banks with the detailed financial information required.

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