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Apartment Management Software

This page is managed by
Taylor Short, Market Research Associate
Last updated: March 1, 2015

Top 10 Most Reviewed Apartment Management Software Systems

Buildium Complete accounting, online payments, mobile optimization and unlimited users and document storage are just a few of the many features Buildium offers. Available in Landlord, Association and Property Manager Edition.
        209 Reviews


in the last 30 days
Maintenance Connection Ideal for specialized industries such as manufacturing and energy development, Maintenance Connection is designed to integrate with other systems and features asset management, inventory tracking and purchase order generation.
        66 Reviews
AppFolio Property Manager AppFolio is a user-friendly, web-based system that features integrated accounting functionality, resident screenings and an owner portal. Mac and Windows compatible, it features Android and iPhone mobile access.
        53 Reviews


in the last 30 days
HippoFM A customizable web-based management system, HippoFM offers a CMMS integration plan for every organization. Features preventative maintenance, energy use monitoring, expense report analysis and full wireless capabilities.
        37 Reviews
Rent Manager A powerful web-based system, Rent Manager offers drill-down and batch reporting, built-in marketing features, data migration and integrated ACH and credit card processing. Available as a stand-alone or cloud-based product.
        23 Reviews


in the last 30 days

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MRI Residential Management MRI Residential Management is an efficient tool for multi-family managers offering powerful role-based dashboards for staff, automated lease renewal and tenant portals. This system addresses complex needs, with ease.
        20 Reviews


in the last 30 days
Total Management Total Management is a cost-effective, cloud-based system for residential, commercial and student housing companies. Ideal for mid to large sized businesses, it offers complete accounting, data migration and tenant screening.
        17 Reviews


in the last 30 days
Propertyware Whether you oversee 20 units or thousands, Propertyware delivers versatile accounting and property management functionality. And its cloud-based, which means you don't have to manage or maintain systems in-house.
        13 Reviews


in the last 30 days
Rentec Direct A member of the National Association of Residential Property Managers, Rentec Direct delivers Web-based solutions to help simplify day-to-day accounting and tenant functions.
        11 Reviews


in the last 30 days
ResMan Built by a team of professionals with decades of experience in the Property Management market, ResMan is a web-based system that helps provide a way for managers to track delinquent accounts, as well as provide a tenant portal.
       9 Reviews


in the last 30 days

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Buyer's Guide

Multifamily and apartment management software programs are designed to make things easier for property managers by enabling them to track and store tenant information, collect rent and manage accounting needs.

Common modules in multifamily housing software include online rental payment and account access for tenants, expense and maintenance tracking and resident screening. Online reporting of financial and rent roll information is typically available as well.

Common Features of Apartment Management Software

Property managers should consider the following features when selecting multifamily or apartment property management software:

Tenant portal Enables renters to pay their rent, submit maintenance requests and review their leasing history online. This feature simplifies payment processing and saves time.
Automatic vacancy postings  Allow managers and owners to quickly and easily post available units to their website or on popular apartment listing sites like Craigslist, Apartments.com, Rentals.com or Google. This saves work and helps units get filled faster.
Integrated accounting Helps you better manage every aspect of your company’s finances with integrated general ledger, accounts payable and receivable, expense tracking, balance sheets, income statements and payroll management functionality.

Case Studies

We’ve compiled several case studies to illustrate how the features of apartment rental software solutions can help advance your business by making it easier than ever to manage apartment properties.

Automatic rent payments eliminate annual fees and free up man-hours. Using a tenant portal like the one found in the AppFolio Property Manager apartment software system, tenants can make payments online, in seconds. This frees property managers from entering receipts by hand, increasing efficiency and resulting in cost savings.

Take Real Estate Management Group, for example. With a mixed portfolio of 1,000 properties, the company must process a significant number of rent payments per month. Prior to using AppFolio Property Manager, they paid $2,800/year to manage rent payments via a separate online system.

With the integrated online rent payment module in AppFolio’s apartment manager software, there are no additional monthly costs. Payments are automatically entered, freeing up countless hours of labor. Real Estate Management Group tenants can get set up with online payments in just seconds, which has increased the percentage of those using them to 60 percent—a figure expected to jump to 85 percent by the end of the year. In sum, this has resulted in annual savings of $20,800/year (and growing).

 Before AppFolioAfter AppFolioAnnual Savings
Online rent payments w/PayLease service $2,800/year $0 $2,800/year
Staff accounting time to support PayLease online rent payments $18,000/year $0 $18,000/year

Total savings: $20,800/year (and growing). (Source: http://www.appfolio.com/case-studies/real-estate-management-group)

Integrated accounting helps cut thousands of dollars in unnecessary expenses. An integrated accounting module such as that found in Rent Manager’s apartment software enables property managers to easily enter, track and analyze financial data. Detailed reports can pinpoint where adjustments need to be made in order to cut costs—a vital tool given today’s sluggish economy.

Example of Owner’s Statement within Rent Manager

An example of an Owner’s Statement within Rent Manager’s complete accounting system. (Source: http://www.rentmanager.com/)

After the real estate slump of 2008, Ballard Property Maintenance found it nearly impossible to meet the strict new banking requirements while using their previous accounting system. Looking to cut tens of thousands of dollars in expenses, they needed an integrated accounting application that could provide detailed analysis and comprehensive reports, including project costing and budgeting. The accounting system in Rent Manager’s multifamily property management software enabled Ballard to quickly trim expenses and provide banks with the detailed financial information required.

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