NoteVault software


NoteVault is a cloud-based construction reporting tool for field and office staff. The solution enables supervisors to receive customizable and professional construction reports from their teams on a daily basis. NoteVault is suitable for small and large construction teams that are planning to increase their documentation and communication around projects.

The solution allows users to update and review architectural and construction projects from any location, with minute-level details from the field. The solution offers key features such as document management, incident reporting, photo management, job costing, task management, time sheets, subcontractor management and supplier management.

NoteVault also enables mobile workers in the construction, architectural and engineering industry to document and share almost any kind of project activity. Audio notes recorded by construction staff can be used for the notification of issues, along with reports being delivered. The solution is available for purchase on a per user per month basis. 

Supported Operating System(s):
Web browser (OS agnostic)

55 Reviews of NoteVault

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  • Baldemar from DPR Construction

    Number of employees: 1,001-5,000 employees

    August 2018

    Best Note Keeping App for Construction

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Being able to write notes by talking to the phone instead of typing them makes it incredibly useful when walking big construction projects. The ability to attach pictures to notes is also quite useful.

    Cons

    I wish that the functionality with the other related app, "Crew!" would work better... it has been a little while since I've used the app and have heard it has been fixed, though. Can't wait to try it again!

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Abby from Stone Interiors

    Number of employees: 51-200 employees

    July 2018

    We were very pleased! This kept our team organized and saved us time going through paper files.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    We saved tons of administrative time! We were able to spend fewer hours organizing, and put that time into more valuable functions for our business.

    Pros

    The time saving was the most important feature for us. We spent considerably less time managing hard copy files. Our team was confident knowing that all the information and data we needed was kept in one place.

    Cons

    Training/FAQs was a little lacking through their website. Customer support was not quite as quick to respond as we would have liked, but once we reached them, they were very helpful.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Ruby from Belknap Plumbing Systems Inc

    Number of employees: 11-50 employees

    July 2018

    one step closer to paperless

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    brings all your job info into one central location so no more "lost" reports

    Pros

    With voice input makes data collection so much easier. allowing the whole team to be on the same page a lot faster then submitting paper reports

    Cons

    My older crew embers struggled a bit to learn the process but once they got up to speed they loved it too

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    July 2018

    Nice app but not sure field would use

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Its convenient that you have the app right in your pocket to log notes and reports to send to the office or to have later

    Cons

    For the price I cant justify using it and trying to enforce the field staff to remember to use this app

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 51-200 employees

    May 2018

    Great reporting tool but really only useful for field staff

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Custom reports for construction teams on a daily basis but only really useful for field staff. We like that you can review from any where but a lot of newer programs have this feature built into the system

    Cons

    Not useful if you upgrade to a new system that has this feature built in for a lower cost associated.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Logan from McCarthy Building Companies

    January 2018

    Although sometimes tricky to get subs set up, the end product is very useful.

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    It's very simple to describe the days work, snap a picture and upload it to the site. Even folks with little technology experience can learn the tool.

    Cons

    Getting people set up with an account has been cumbersome multiple times. The older folks don't like having to wait for a verification email and then taking the time to re-enter login information.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Pete from Advanced Solutions

    Number of employees: 2-10 employees

    June 2017

    We have used notevault for daily reporting.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It is relatively easy to use. It auto populates the daily reports for us. It makes it easy for superintendent to input their reports

    Cons

    It is a little hard to maintain the system. The setup for each project is not as automated as i think it could be.

    Review Source: Capterra
  • Todd from Alpine West Construction

    June 2017

    Note Vault online helps us get out dailies done

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Ease of getting reports done

    Pros

    I like the cloud based server. The ability to rapidly recall previously submitted information and the fact that all input is archived.

    Cons

    I don't like how difficult it is to coordinate when you do and dont have connectivity (wifi). They need a better means of coordinating these conditions.

    Review Source: Capterra
  • Joseph from Raineri Construction

    June 2017

    Daily Logs

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Note Vault is a great way for field superintendents to generate their daily logs, and have the daily logs distributed to the appropriate people the next day.

    Cons

    Note vault was only used for daily logs in our company which was limiting and why we eventually transitioned away from the product to a more complete documentation program.

    Review Source: Capterra
  • Curtis from AECOM Hunt

    Number of employees: 10,000+ employees

    June 2017

    Used Notevault on the last 2 projects and it's a piece of cake.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Progress tracking on the project.

    Pros

    Ease of use, can use it in the field by either calling in your note, typing it in, or using voice recognition directly into the app.

    Cons

    You get out of it what you put into it. I don't use it as well as I should, but hey that's not a Notevault issue.

    Review Source: Capterra
  • Julie from Tex Tar Waterproofing

    Number of employees: 11-50 employees

    June 2017

    Able to work in the office and see what is the filed is doing.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    bring the filed to the office staff

    Pros

    Ease access, crew can go in and snap a photo of site and we can send to our builder if need be, or add to our advertisement.

    Cons

    when setting up address there was a time delay with the state and zip. Need to block in locations (city / State) reduce time.

    Review Source: Capterra
  • Austin from Kodiak Roofing

    June 2017

    great tool for recording daily activities and staying up to date

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Able to track daily production of crews

    Pros

    Easy and simple to use. This was a nice tool that we could use to track activities in the field with the various crews and stay up to date on the projects. I can see this as a great tool for General contractors/owners for tracking large scale projects.

    Review Source: Capterra
  • Matt from Jos. J Albanese Inc.

    Number of employees: 501-1,000 employees

    June 2017

    I had nothing but trouble using NoteVault.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Cons

    It was a pain to use. I prefer pen and paper. The app didn't work well for me. I don't know if Whiting-Turner is still using NoteVault It didn't work well with my iPad. The General contractor (Whiting-Turner) made us use this app and I really didn't like the way it worked.

    Review Source: Capterra
  • ROBERT from Nova Services

    Number of employees: 11-50 employees

    May 2017

    Fine.

    Ease-of-use
    Functionality
    Quality
    Support

    Less typing. Easier upload of photos.

    Pros

    Easy upload of photos. Transcription minimizes the amount of typing. Customer support is actually pretty good, problems are dealt with swiftly when they can be dealt with.

    Cons

    On the calendar, days with filled in with a color, makes it easy to see which days you were on a project. The color needs to change when an email has been generated and sent.

    Also would like to be able to access favorites when uploading photos. Certain photos are used repeatedly.

    App occasionally crashes at the end of a voice note just when it's time to chose photos.

    Review Source: Capterra
  • Lew from Lecesse construction Services

    Number of employees: 201-500 employees

    May 2017

    saves a lot of time, simplifies record keeping

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    saves huge amount of time

    Pros

    Automatic transcription, tracking usage of material and equipment. Automatic delivery of report to assignees assures everyone receives the most current information

    Cons

    Sometimes photos have gotten lost and tech support can't retrieve them. Tech support personel not always available in a timely manner to assist with tech issues

    Review Source: Capterra
  • Tony from Universal Creative

    Number of employees: 5,001-10,000 employees

    May 2017

    Very straight forward and easy for all technical skill kevels to use.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Daily concise snapshots of the project shown by the integral person of the given area.

    Pros

    Anyone we give it to is able to use it. Even those that are less technically savvy. It does a good job of giving everyone a brief overview of the project in a concise daily snapshot.

    Cons

    My notes don't seem to consistently post unless I babysit them in the status window. Other than that, none.

    Review Source: Capterra
  • Melissa from FORMA Construction Company

    Number of employees: 51-200 employees

    May 2017

    Easy to learn and use

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Superintendents are completing daily reports completely and accurately

    Pros

    Easy to set up users and projects. Easy to delete users and archive projects. Transcribing is accurate. Like the ability to add jobsite photos.

    Cons

    Would like sorting options for projects so you can sort by job #, address, etc. Don't know if jobs and users can be set up from the app or not? If not, that would be a great option for administrators.

    Review Source: Capterra
  • Bruce from Modus Architecture Collaborative

    Number of employees: 2-10 employees

    May 2017

    A very easy to use application that simplifies on site photographic and written documentation.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Documentation of a project during construction is extremely important. Just ask any attorney. It provides a linear time line of events and simplifies the whole process, making it less likely that the record keeping will fall behind.

    Pros

    It is a huge time saver. The photographic documentation, backed up with the written or transcribed notes, provides a thorough and linear history of the project. It also automatically records the weather conditions on the day the notes were made. It keeps everything transparent and holds people accountable.

    Cons

    If a site visit has to be brief and there is not enough time to add notes to each photograph, it would be very helpful if the software allowed the comments to be added later by using the same program.

    Review Source: Capterra
  • Russell from Universal Creative

    Number of employees: 1,001-5,000 employees

    May 2017

    We use NoteVault every day of the week for all 3 work shifts. It is accessible and easy to use, too.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Tracking and photo documentation.

    Pros

    The thing I like most about NoteVault are it's ease of use and accessibility. I also like how many different people can use it.

    Cons

    What I like least about the software is the fact that the least desirable aspect of NotVault is that it isn't not easy to use.

    Review Source: Capterra
  • Aaron from Mhhs

    May 2017

    Very easy to use with the requirements for this job. Takes less than 5 minutes a day

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    I like the way note vault allows a custom set up for job requirements. Customer service helped create short cut that made everything fast and easy.

    Cons

    I can't correct a mistake if I have saved a daily. Probably something that could be fixed with a phone call

    Review Source: Capterra
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