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MonkeyPod

MonkeyPod helps nonprofits get down to business. Accounting, donor management, grants management, CRM, email marketing, online fundraising, and more — all in one simple, integrated platform. Consider it your nonprofit-in-a-box. O...Read more about MonkeyPod

4.7 (60 reviews)

16 recommendations

MemberClicks

Simplify membership management with MemberClicks! Our all-in-one solution helps your association, chamber, or association management company engage your members and increase revenue. Make use of powerful features to save time, g...Read more about MemberClicks

4.3 (457 reviews)

14 recommendations

ExceedFurther

Arreva is tech with purpose; driven by a cause. For over 30 years, they have been the trusted advisor and market leader in digital fundraising, donor relationship management, healthcare hospitality, and auction software. What be...Read more about ExceedFurther

4.5 (85 reviews)

11 recommendations

Grants Management

CommunityForce, Inc. is a global technology company that offers a full range of service modules including scholarship management and grants management to manage the business operations of philanthropic organizations, educational i...Read more about Grants Management

4.6 (14 reviews)

7 recommendations

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WizeHive

WizeHive is a flexible, cloud-based platform designed improve the collection, review, and management of applications for grants, scholarships and other mission-driven programs. The system offers tailored workflows, reporting dashb...Read more about WizeHive

4.8 (161 reviews)

5 recommendations

Fluxx Grantmaker

Fluxx Grantmaker is a cloud-based grant management solution. It caters to small, midsize, and large nonprofit agencies, government agencies, and corporations. Primary features include grant and application management, budget and f...Read more about Fluxx Grantmaker

4.2 (78 reviews)

4 recommendations

akoyaGO

akoyaGO offers the premier software solution designed to optimize efficiencies and maximize impact. Improve fundraising with donor segmentation and development. Increase efficiency with automated grantmaking. Manage relationships ...Read more about akoyaGO

4.0 (1 reviews)

4 recommendations

Grant Lifecycle Manager

Grant Lifecycle Manager is a cloud-based grant management software solution that caters to the needs of various industries such as corporate foundations, public charities, philanthropic advisors and more. Key features include onli...Read more about Grant Lifecycle Manager

4.9 (50 reviews)

3 recommendations

Submittable

Submittable powers you with tools to launch, manage, measure, and grow your social impact programs, locally and globally. From employee giving, volunteering, and corporate social responsibility programs to grants, awards and schol...Read more about Submittable

No reviews yet

3 recommendations

Blackbaud Financial Edge NXT

Blackbaud’s cloud fund accounting software Blackbaud Financial Edge NXT provides transparency across teams, security, and compliance, and reduces the need for manual processes. The fund accounting software provides a general ledge...Read more about Blackbaud Financial Edge NXT

4.2 (165 reviews)

2 recommendations

AmpliFund

AmpliFund is a web-based grant management software designed to help education, healthcare, government and non-profit organizations handle recipients and subrecipients, streamline administrative tasks and maintain compliance with r...Read more about AmpliFund

4.1 (18 reviews)

2 recommendations

Bloomerang

Bloomerang gathers the best tools, resources, and people in a single place and, through our donor management platform, empowers nonprofit organizations to carry out their missions. Raise more funds by creating a seamless giving e...Read more about Bloomerang

Sage Intacct

Sage Intacct is a provider of cloud-based financial management and accounting software. Sage Intacct's software solution is suitable for small to midsize accounting firms and can provide financial reporting and operational insight...Read more about Sage Intacct

SurveyMonkey Apply

SurveyMonkey Apply is an online application management solution that helps non-profits and foundations, education and private sector organizations select candidates for grants, scholarships, sponsorships and other programs. A...Read more about SurveyMonkey Apply

Little Green Light

Little Green Light helps small and midsize nonprofits manage fundraising and development efforts by offering a cloud-based constituent relationship management database, as well as event planning, activity tracking, mail merges, an...Read more about Little Green Light

SmarterSelect

Award More. Work Less. Smarter Select is an online application management system designed to help businesses build and share application forms with their respondents. It offers tools to create and share online forms and collect, ...Read more about SmarterSelect

eCivis

eCivis is a cloud-based nonprofit software designed to help organizations centralize and manage grant management and fund activities of tribal, local, and state governments. The solution allows government entities to search for th...Read more about eCivis

Eleo

Eleo is a cloud-based donor management solution designed to help nonprofits build donor databases, manage donor interactions, track fundings, plan events and more. The donor database and contact management features help users...Read more about Eleo

GRANTSEEKER

Grantseeker is a cloud-based grant management tool for discovering, tracking, and organizing new funding opportunities. This solution is designed to help non-profit teams of all sizes gain insights and increase collaboration. With...Read more about GRANTSEEKER

Sumac

Manage your entire nonprofit with a single CRM! Choose the Add-on options you need to get a complete solution for your nonprofit: Donations, Case Management, Memberships, Grant Management, Volunteers, and more. Sumac also offers ...Read more about Sumac

Buyers Guide

Last Updated: November 21, 2023

Go to Grants.gov, and you’ll find over 1,000 different federal grant programs that award more than $500 billion annually. Add to that the numerous foundational grants offered by corporations and other independent organizations, and you’re looking at a sizeable source of needed funding if your nonprofit wants to claim it.

If you can claim it, that is.

Even if your nonprofit manages to find the perfect grant opportunity, meets the grant’s rigorous requirements and turns in every needed form and figure before the deadline, there’s still no guarantee of success. According to nonprofit software vendor Blackbaud, only 37 percent of all grant applications were approved in 2016.

It’s an exhausting process to go through when you have limited resources, which is why, if you’re tired of handling the rigors of grant management manually, your nonprofit should consider investing in a dedicated grant management system.

If you’ve never researched grant management software before, that’s OK. The Buyer’s Guide below answers common questions and offers more information about this type of software to aid in your vendor vetting and give you more confidence in your final purchase decision.

Here’s what we’ll cover:

What Is a Grant Management System?

What Are Common Features of Grant Management Software?

What Benefits Do Grant Management Systems Offer?

How Much Does Grant Management Software Cost?

Next Steps

What Is a Grant Management System?

Grant management systems are software applications designed to assist nonprofits with each facet of the grant fundraising process, from grant discovery and application through regulatory compliance and financial tracking.

Grant management systems can be purchased on a stand-alone basis (e.g., WizeHive) or as part of a more comprehensive nonprofit fundraising software suite (e.g., Raiser’s Edge NXT).

Grant-pipeline-management-in-WizeHive

Grant pipeline management in WizeHive

Software can be deployed either on-premise (where the software lives on your own servers) or, as has become more popular, through the cloud (where the software lives on the vendor’s servers and is accessed by clients through a web browser).

What Are Common Features of Grant Management Software?

Grant management software systems can include any or all of the following functions to assist users:

Grant discovery

Automatically searches grant sources and alerts users when applicable grant opportunities appear.

Proposal creation

Maintain a library of common responses and attachments to use in grant applications.

Pipeline management

Submit grant proposals and track their progress.

Document management

Store all of your proposals and forms digitally in a central and searchable repository.

Compliance management

Monitor nonprofit compliance with ongoing grant requirements.

Task/deadline reminders

Assign grant-related tasks to individual users and receive notifications for upcoming deadlines.

Financial reporting

Analyze your grant win percentage and how much funding your nonprofit receives from grants.

What Benefits Do Grant Management Systems Offer?

Many nonprofits rely on emails, spreadsheets, constituent relationship management (CRM) software or plain old pen and paper to manage all of their grant processes. Dedicated grant management systems offer a number of benefits over these nondedicated methods, including:

  • Finding more grant opportunities. You don’t have to spend any time manually searching the web for new grant opportunities; the software will find them for you.

  • Spending less time on applications. If you don’t have a dedicated grant writer or the 80 to 200 hours needed to complete a grant application from scratch, grant management software can streamline the whole process by storing templates, documents and assets for users to reuse and adjust as needed.

  • Missing fewer deadlines. It can be hard to stay on top of the many deadlines associated with grant applications manually. Software can alert you of upcoming submission dates.

  • Improved team communication. Project management-like functionality allows users to assign tasks that are part of the grant management process to different individuals.

  • Increasing the likelihood of success. Grant management software can identify which elements of your proposals are succeeding and which ones should be revised or thrown out.

How Much Does Grant Management Software Cost?

Figuring out how much a certain grant management system is going to cost is a tricky endeavor, as many software vendors don’t list all of their pricing information outright on their websites. The ownership cost can range anywhere from less than $1,000 a year up to $200,000 a year or more depending on the capabilities of the system and its intended audience.

Your payment schedule is also going to differ depending on whether the grant management system is sold with perpetual or subscription licensing.

A perpetual license involves paying one large fee upfront to use the software indefinitely. Subscription licensing, on the other hand, involves paying smaller recurring fees on a monthly or annual basis. Though the cost of each license type tends to equal out over time, it’s important to know what to expect, so you can budget accordingly.

You must also account for any additional charges for things such as implementation, training and support.

If you’re not sure how much money to set aside for a system like this, Nonprofit Technology Network’s annual survey reveals that the median technology budget for nonprofits in 2015 was:

  • $6,485 for small organizations (total budget is less than $1 million)

  • $40,050 for medium organizations (total budget is between $1 and $5 million)

  • $143,500 for large organizations (total budget is between $5 and $10 million)

  • $180,900 for very large organizations (total budget is more than $10 million)

Next Steps

If your nonprofit has decided to pull the trigger on a grant management system, here are some next steps you can take to aid your research and find the exact right platform for your needs:

  • Jump over to our product listings on this page. Read real user reviews and compare grant management functionality between vendors. You can even filter results by organization size, budget, operating system, deployment preference and more.

  • Talk to one of our nonprofit software experts. Give us a call at (844) 852-3639, and we’ll actually do all of the work for you. Our nonprofit software experts will ask a few questions about your organization and send you a shortlist of highly-rated products to consider. The service is quick and completely free.