How much does Gatekeeper software cost?

Gatekeeper’s plans cost between $1,245 and $5,295 per month. All plans are paid annually. You can also opt for a custom-priced plan based on your needs. Ultimately, the cost of Gatekeeper depends on the number of suppliers your organization works with and the number of contracts you manage.

What is the alternative to Gatekeeper?

Alternatives to Gatekeeper include Docusign CLM, DealHub, and Ironclad. DealHub has similarly high ratings, while Docusign and Ironclad scores come in a little lower. All three alternatives have custom pricing, so you must contact the providers to determine if one is a better fit for your organization.

What are the benefits of Gatekeeper?

Gatekeeper offers a range of benefits, including easy visibility into each contract you manage and its most important details. It also can save users time through its automated workflows and streamlined contract management processes. Gatekeeper can also be an effective collaboration tool, especially for organizations that need to share contract details with multiple team members.

Updated April 10, 2025 at 8:36 AM

Gatekeeper 2026: Benefits, Features & Pricing

Written by Olivia Montgomery, PMP

Associate Principal Analyst

Edited by Lindsay Page

Editor

Wondering if Gatekeeper is right for your organization?

Our Contract Management Software selection experts can help you in 15 minutes or less.

On this page

Our Summary
Pricing and Plans
Features
Integrations
Key Sentiments
User Reviews
Frequently Asked Questions

Our Summary

Gatekeeper

4.7

(78)

Pros:

Customer support
Contract management

Cons:

High cost
Navigation clunkiness

Pricing

Pricing available upon request

What is Gatekeeper:

Gatekeeper is a contract management platform that allows users to centralize all their contract-related tasks. It automates or enables crucial elements of the contract process, including writing, negotiation, e-signing, and renewals. Gatekeeper also offers a vendor management add-on.

Why we like Gatekeeper:

A FrontRunner in our top contract management software guide, Gatekeeper earns a strong overall rating of 4.7 out of 5 stars (and a 4.8 for customer support) from user reviews. Users particularly like its audit trail tracking tools, supplier onboarding capabilities, and access controls and permission settings.

Who should use Gatekeeper:

Gatekeeper is a valuable tool for procurement, legal, and finance teams that work with multiple vendors requiring different terms and contractual agreements. It’s especially useful for larger organizations, with 54% of reviewers coming from companies with between 500 and 5,000 employees.

Gatekeeper Screenshots

Gatekeeper Overview

Gatekeeper is a cloud-based solution that helps businesses streamline vendor and contact lifecycles on a centralized interface. Key features include automated alerts, customization and collaboration tools and integration with third-party software. The platform allows users to manage contract information, track workloads, manage internal requests, create content and monitor risk. Gatekeeper helps businesses restore visibility, take control, safeguard compliance and manage third-party risk. Key features include automated contract renewals, a kanban workflow engine, integrated...

Gatekeeper Pricing and Plans

Starting price: Connect with an advisor for pricing

Free Trial

Free Version

Pro

Pricing available upon request

Plan includes:

Executive Dashboard
Reporting Suite
Integrated Chat or Messaging
Compliance Tracking
Audit Management
Google & Office365 Integration
100 Custom Fields
Clause Library

Enterprise

Pricing available upon request

Plan includes:

API
Branded Reports
SAML
Single Sign-on
Okta and Onelogin
Role Based Access Control
Just-In-Time Provisioning for SSO
Custom Terms of Services

Custom

Pricing available upon request

Plan includes:

Unlimited Suppliers
Unlimited Users

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Our Analysis of Gatekeeper's Pricing Plans

We've dug deep into Gatekeeper's pricing tiers to help you determine which subscription is the right fit for your organization's needs. We've also outlined the key advantages and limitations of each tier. Gatekeeper provides four primary subscription plans: Essentials, Pro, Enterprise, and Enterprise Custom. Each tier is tailored to accommodate different organization sizes and requirements, and understanding each one’s pros and cons is cruci...

al in making the best decision. **Essentials plan** The Essentials plan is Gatekeeper's entry-level offering, providing a solid foundation for businesses looking to streamline their supplier and contract management processes. At a monthly cost of $1,245 (paid annually), this plan allows unlimited users, up to 150 suppliers, and up to 150 contracts. **Pros:** - **Scalable user access:** Accommodates growing teams with unlimited user licenses. - **Ample supplier and contract capacity:** Supports up to 150 active suppliers and contracts, suitable for small to midsize businesses. - **Comprehensive archiving:** Stores an unlimited number of inactive suppliers and contracts for future reference. **Cons:** - **Limited supplier and contract slots:** Up to 150 suppliers and contracts may not be sufficient for larger enterprises with extensive supplier networks. - **Annual billing cycle:** Requires upfront payment for the entire year, which may impact cash flow for some businesses. - **Lacks custom terms and SLA:** Standardized service terms may not meet the unique needs of certain organizations. **Pro plan** Designed for businesses with more extensive supplier management needs, the Pro plan offers expanded capacity and enhanced support. Priced at $2,995 per month (billed annually), this plan includes unlimited users, up to 500 suppliers, and up to 500 contracts. **Pros:** - **Increased supplier and contract limits:** Supports up to 500 active suppliers and contracts, catering to the needs of larger organizations. - **Biannual reviews:** Provides more frequent check-ins to ensure the solution continues to meet evolving business requirements. - **Unlimited eSign licenses:** Like Essentials, the Pro plan facilitates seamless digital signature workflows for all users. **Cons:** - **Higher monthly cost and annual commitment:** Requires a more significant financial investment (upfront payment) than the Essentials plan. - **No custom terms or SLA:** May not offer the flexibility needed by businesses with specific service-level requirements. - **Security limitations:** The plan lacks features like single sign-on and role-based access control. **Enterprise plan** The Enterprise plan is tailored for large-scale organizations with extensive supplier management requirements. At a monthly cost of $5,295 (paid annually), this plan supports unlimited users, up to 1,000 suppliers, and up to 1,000 contracts. **Pros:** - **Generous supplier and contract allowances:** Supports up to 1,000 active suppliers and contracts, meeting the needs of most large enterprises. - **Custom terms and SLA:** Offers the flexibility to tailor service agreements to the organization's unique requirements. - **Professional onboarding and biannual reviews:** Ensures a smooth implementation and ongoing alignment with business objectives. **Cons:** - **Substantial subscription fee:** Requires a significant upfront financial commitment, which may strain budgets for some businesses. - **Implementation fee:** As with the other plans, this plan requires a one-time implementation fee of 40% (or more) of the annual subscription fee. - **May exceed needs of smaller organizations:** The extensive features and capacity might be overkill for businesses with more modest requirements. **Enterprise Custom plan** Gatekeeper offers a fully bespoke Enterprise Custom plan for the largest customers with the most complex needs. This plan includes unlimited users and from 1,001 to unlimited suppliers and contracts, depending on the customer’s specific requirements. **Pros:** - **Fully customizable:** Tailors the solution to the business's precise needs, ensuring an optimal fit. - **Unlimited scale:** Supports an unrestricted number of users, suppliers, and contracts, accommodating even the largest enterprises. - **Personalized service:** Offers a dedicated account management team to ensure the solution continues to align with the organization's goals. **Cons:** - **Pricing not publicly disclosed:** Requires contacting Gatekeeper for a custom quote, which may be a lengthier process. - **Likely the most expensive option:** The bespoke nature of the plan suggests it will come at a premium price point. - **May require longer implementation:** Customizing the solution to the organization's exact specifications could involve a more extensive onboarding process. **Conclusion** After analyzing Gatekeeper's pricing structure, it's evident that it provides scalable solutions designed to accommodate businesses of various sizes and operational requirements. For smaller organizations or those just starting out, the Essentials plan is likely the most appropriate choice. While it comes with a higher price point than some competitors' entry-level plans, the unlimited users, eSign licenses, and professional onboarding make it a comprehensive solution for businesses with limited supplier and contract management needs. As businesses grow and their requirements expand, the Pro and Enterprise plans offer the necessary room for scaling. The increased number of suppliers and contracts and features like biannual reviews cater to the complex needs of medium to large enterprises. The Enterprise Custom plan takes this further, providing a fully bespoke solution for the largest customers with extensive supplier and contract management requirements. When selecting a plan, organizations should carefully consider factors such as the number of suppliers and contracts they manage, their team size, and the level of support and customization they require. By aligning these elements with the appropriate pricing tier, businesses can ensure they are getting the most value for their investment while also allowing room for future growth. Gatekeeper's team is available to guide customers in choosing the right plan and to discuss potential discounts for longer-term commitments or special circumstances.

Compare Pricing

Compare pricing across our most frequently recommended Contract Management products.

Software options

Starting price*

User rating

Quickbase

$35.00 per month

4.42(326 reviews)

recommendations

CobbleStone Contract Insight

$59.00 per month

4.70(53 reviews)

recommendations

Tradogram

$225.00

4.52(109 reviews)

recommendations

NewgenONE Digital Transformation Platform

$200,000.00 per year

No reviews yet

recommendations

ContractSafe

$450.00 per month

4.85(170 reviews)

recommendations

*Defined as the price above any available free plan

Gatekeeper Features

Drawn from insights across 78 verified reviews, we've outlined Gatekeeper's best and worst rated features and how they stack up against the average rating.

Gatekeeper's score

Category average

Gatekeeper's Best Rated Features

Compliance Management

4.89

4.22 category average

Document Storage

4.75

4.56 category average

Audit Trail

4.70

4.04 category average

Gatekeeper's Worst Rated Features

Contract Drafting

3.56

4.14 category average

Workflow Management

4.29

4.37 category average

Contact Management

4.30

4.44 category average

Popular features found in Contract Management
Access Controls/Permissions
Alerts/Notifications
Approval Process Control
Electronic Signature
Full Text Search
Team Collaboration
Third-Party Integrations
Version Control
Workflow Management
More features of Gatekeeper
Activity Dashboard
Activity Tracking
AI Copilot
AI Redlining
API
Audit Management
Audit Trail
Buy Side (Suppliers)
Calendar Management
Collaboration Tools
Completion Tracking
Compliance Management
Compliance Tracking
Configurable Workflow
Contact Management
Contract Drafting
Contract/License Management
Contract Negotiation
CRM
Customizable Branding
Customizable Fields
Customizable Reports
Customizable Templates
Dashboard
Data Extraction
Data Import/Export
Data Visualization
Digital Signature
Document Management
Document Review
Document Storage
Fixed Asset Management
Forms Management
Generative AI
Government Contracts
Inventory Management
Job Management
Multi-Currency
Multiple Projects
Offboarding
Onboarding
Performance Metrics
Pre-built Templates
Prioritization
Procurement Management
Project Tracking
Qualification Tracking
Real-Time Data
Real-Time Notifications
Reminders
Renewal Management
Reporting/Analytics
Risk Alerts
Risk Analysis
Risk Assessment
Risk Reporting
Risk Scoring
Safety Management
Scheduling
Search/Filter
Self Service Portal
Sell Side (Customers)
Single Sign On
Sourcing Management
Specialty Contracts
Spend Management
Subcontractor Management
Supplier Management
Timesheet Management
Transaction History
Vendor Management
Vendor Master Data Management

Gatekeeper Integrations

Based on 78 verified reviews, we've identified products most frequently integrated with Gatekeeper.

Microsoft Power BI

Integration rated 4.0 from 2 reviews

Dropbox Business

Integration rated 4.0 from 1 review

Google Workspace

Integration rated 5.0 from 1 review

Google Drive

Integration rated 5.0 from 1 review

Dynamics 365

Integration rated 3.0 from 1 review

Dropbox Sign

Integration rated 3.0 from 1 review

See all 23 integrations

Gatekeeper Key Sentiments

We analyzed 78 verified reviews for Gatekeeper to find out what actual users really think.

Most Positive Sentiments

Customer support

90% Positive

5% Neutral

5% Negative

Users consistently highlight Gatekeeper's customer support for its helpfulness and responsiveness. They value the ongoing support and the assistance provided during the implementation process. Support is available through various channels, including live chat, ensuring users receive timely help whenever needed.

Contract management

59% Positive

35% Neutral

6% Negative

Users appreciate Gatekeeper for streamlining contract management by consolidating all contracts into one environment. They find the platform enhances efficiency in managing vendor and contract processes, including the approval process. Integrating supplier performance data with contract standards is also valued for providing proactive visibility.

Customization

57% Positive

29% Neutral

14% Negative

The high level of customization that Gatekeeper offers allows users to tailor the system to their specific needs. They appreciate the range of customization options available, including the flexibility to add custom fields. This adaptability enables users to maximize the native functionality of the software.

Least Positive Sentiments

Workflow management

48% Positive

26% Neutral

26% Negative

Users find Gatekeeper's workflow management beneficial, particularly appreciating the workflow building and templates. They note that creating workflows supports ad hoc requirements and enhances supplier engagement. However, users also mention that configuring workflows can be complex and time-consuming, requiring a clear understanding and sometimes additional resources.

Gatekeeper User Reviews

Overall Rating

4.7

Ratings Breakdown

69%

28%

Secondary Ratings

Ease of Use

4.6

Value for money

4.6

Customer support

4.8

Functionality

4.4

Kishore K.

Verified reviewer

Information Technology and Services

10000+ employees

Used weekly for less than 2 years

Review source

Reviewed December 2024

Gatekeeper: Streamlining Complicated Processes Easily

While Gatekeeper was largely effective, I did face some challenges with integrating it seamlessly into our existing systems. The API integration took longer than expected, and there was a learning curve when it came to some of the more advanced features.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The Gatekeeper team provides extensive implementation support, and the solution is incredibly user-friendly. With its clear search features, easy editing and uploading, workflow building, and custom fields, the user-friendly system makes it simple to add new entries and change old information. You are continually informed about how the system can improve your experience because it is supported by a wealth of user manuals and frequent sessions to update on new features.

Cons:

The extra modules cost a lot of money. Certain custom developments might never be made available because they need to be approved by the Ideas Forum.

Christina D.

Verified reviewer

Financial Services

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed March 2024

The right flexible solution for a growing and innovated company

I've implemented multiple software solutions in the past, and Gatekeeper has been, without a doubt, the best team to work with throughout implementation and management. We've gone from having very little confidence in the accuracy and completeness of our contract records, to being the team and the solution that the company turns to when they want to know about a contract. Our company's rapid growth and the absence of a good contract management solution left us desperate for a better "way". Having a system that helped us file, organize, and track existing contracts was the most important first step. As we've continued to use the system and commit to the process, we are now able to be pro active with our contracts. Gatekeeper is the single source of truth. We couldn't have turned that ship around without Gatekeeper and the Gatekeeper team's help.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The ability to customize was key. We strive to support each business unit's unique needs and processes, so a cookie cutter solution would have been too restrictive. With Gatekeeper we can shape our data and workflows to meet our teams' needs, instead of forcing them to conform to a software's built-in process. We knew adoption and integration would hinge on a system's ability adapt to OUR needs, not the other way around.

Cons:

The customization's "dark" side is that it can take some time and commitment to learning how to create workflows and manage the custom data. Gatekeeper support was helpful for us in this learning process, though. Our support pros from Gatekeeper always respond promptly and truly listen to our issues and questions.

Reasons for choosing Gatekeeper

Practically speaking, we were drawn to the intuitive and clean user interface, as well as the customization and email/messaging options within workflows. The Gatekeeper team that we met with throughout our review of the product was friendly and helpful, but also honest with us about what the system could and couldn't do. This stood out to us and made us feel confident that we weren't be sold something different than what we would receive. We felt they would be helpful and patient with us as we not only implemented the software, but also created a contract management process. They have not disappointed us over the past few years we've been working with them, and they continue to be an extension of our team as we work to support our company.

Reasons for switching to Gatekeeper

We needed a contract management solution that was flexible and robust enough to track data alongside a document record. This is where so many vendor solutions with a contract component fell short. We also needed an intuitive and customizable process management solution for contract reviews that linked up easily with our existing email platforms. This was a functionality that very few contract management solutions provided, but Gatekeeper did. When our team observed that they could answer messages from Gatekeeper without having to log into Gatekeeper, they were sold.

kana r.

Verified reviewer

Hospital & Health Care

1001-5000 employees

Used daily for less than 2 years

Review source

Reviewed March 2024

Easy,user-friendly and great tool

Overall experience has been smooth and easy. Lots of support from the Gatekeeper support team and [sensitive content hidden] from New Zealand.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Definitely a good option for small to medium sized firms thinking about contract DBMS and its related services with lots of integration extension options with Docusign, Workato etc. ability to add conditional customizable fields Create customized workflows Can integrate to Power BI Easy to use from an admin and a user perspective Good support from the Gate Keeper Team Quick implementation

Cons:

unable to edit core/mandatory Gate Keeper fields (atleast the ability to change the name and where it is placed)

Reasons for switching to Gatekeeper

Buysmart was a clunky and not a easy functioning contract DBMS

Kunal S.

Verified reviewer

Business Supplies and Equipment

1001-5000 employees

Used daily for less than 12 months

Reviewed January 2022

Gate-Keeper Use

Overall very good as the system is easy to use and intuitive. The customer service team has been great at supporting with queries and requests, in particular [SENSITIVE CONTENT] who has gone above and beyond with requests needed and [SENSITIVE CONTENT] who has been great with demos of the system. [SENSITIVE CONTENT] has also been fantastic at showing other capabilities of the system.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Its easy to use which makes it easier for me as an administrator to teach others. Its good as a repository to store all documents. The customer service team has been very supportive.

Cons:

The vendor portal is something we are looking into but from the demo its possible there might be some issues with the way policy approvals are made by stakeholders in the approval chain (something GK are working on). This has not put us off the software and we are still very interesting in using this in the future. Some of the way contract data is captured is a little clunky an could be improved

Reasons for choosing Gatekeeper

Easier, more cost effective and less clunky than Ariba for our stakeholders to use.

Edwin R.

Verified reviewer

Packaging and Containers

501-1000 employees

Used daily for less than 12 months

Review source

Reviewed October 2019

Great contract Management Tool

Since the beginning, Gatekeeper team was super professional and provide us with an unique solutions that fit our expectations.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is pretty simple to use and flexible for set up, the main strenght is the versatility of the solutions offered within.

Cons:

Nothing, the support is amazing and the implementation team was great, i think that the implementation time can be shorter, but anyways it is pretty good.

Reasons for choosing Gatekeeper

was a perfect fit for our demands

Reasons for switching to Gatekeeper

Dolphin was not the complete solution we wanted for the company, it was highly unstable in our O365 enviroment

Aiden J.

Verified reviewer

Restaurants

10000+ employees

Used daily for less than 12 months

Review source

Reviewed May 2025

Legally Consolidated Contracts

I keep all my files in one place, which allows me to maintain a more specific order with each supplier and also provide prompt service when information about each contract is needed.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

A well-crafted contract used to take me hours or even days to complete, but now I've reduced my workload by 50%. Knowing that no important point has been left out of the contract undoubtedly makes the entire process of managing a good contract easier when a business agreement is reached with the client. Automated processes provide a simpler approach and make my work stand out for its speed and excellent performance.

Cons:

In the time I've been using Gatekeeper, I can only say that it has worked perfectly for me every time, and its tools provide the best service.

Luis B.

Verified reviewer

Hospital & Health Care

501-1000 employees

Used monthly for less than 2 years

Review source

Reviewed May 2025

Gatekeeping Review

my overall experience with Gatekeeper has been a positive one overall and i do use it for backup support in keeping my other profiles safe.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

the thing i like the most about Gatekeeper is that there is more than step to get verified so they do there due diligence in keeping your profiles safe.

Cons:

the thing i like the least about Gatekeeper is that the 2-step verification can be a bit time consuming if you're looking for a then and now sign in.

Cath C.

Verified reviewer

Information Technology and Services

1001-5000 employees

Used daily for more than 2 years

Review source

Reviewed October 2024

AT Review of Gatekeeper

Mostly positive and overall works for what we need it for.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Mostly intuitive use & very responsive contacts/ AMs

Cons:

Lots of fiddly changes spread out throughout the system (eg adding a group to workflow, actions need doing in lots of different sections)

Geyssel G.

Verified reviewer

Venture Capital & Private Equity

11-50 employees

Used weekly for more than 2 years

Review source

Reviewed August 2024

Controller

The system is easy to use and the customer service support is really good.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The customer service from the start of the project and superb ongoing support.

Cons:

The current price structure could be better.

Tanya M.

Verified reviewer

Financial Services

501-1000 employees

Used weekly for less than 6 months

Review source

Reviewed June 2024

Streamlined our Third-Party Management Process with Gatekeeper

Streamlined our Third-Party Management Process with Gatekeeper, made it far more efficient, visible and allowed us to become compliant with relevant regulations.

Ratings Breakdown

Ease of use

Customer support

Functionality

Pros:

Made a disjointed process efficient, reportable and regulatory compliant.

Cons:

As a result of it being so configurable, in some cases the knowledge articles are difficult to relate to personalised set ups.

Showing 1 - 10 of 78 Reviews

See All Reviews

Gatekeeper FAQs

How much does Gatekeeper software cost?
Gatekeeper’s plans cost between $1,245 and $5,295 per month. All plans are paid annually. You can also opt for a custom-priced plan based on your needs. Ultimately, the cost of Gatekeeper depends on the number of suppliers your organization works with and the number of contracts you manage.
What is the alternative to Gatekeeper?
Alternatives to Gatekeeper include Docusign CLM, DealHub, and Ironclad. DealHub has similarly high ratings, while Docusign and Ironclad scores come in a little lower. All three alternatives have custom pricing, so you must contact the providers to determine if one is a better fit for your organization.
What are the benefits of Gatekeeper?
Gatekeeper offers a range of benefits, including easy visibility into each contract you manage and its most important details. It also can save users time through its automated workflows and streamlined contract management processes. Gatekeeper can also be an effective collaboration tool, especially for organizations that need to share contract details with multiple team members.