KashFlow is a cloud-based accounting solution that caters to businesses of all sizes. Features include invoicing, estimation, credit control, accounting, purchase management, payroll and reporting.

Users can create invoices and receive email alerts when a payment is due. It also manages credit by sending automatic reminder letters to debtors. Quotations and estimates can be turned into invoices once the customer accepts them. KashFlow can graphically represent financial data such as balance sheets, creditors and debtors, customer history reports, trial balance and transactions.

KashFlow can automate recurring purchases and alert suppliers on payment. Bank accounts can be linked to the software and continuously monitored. The system also helps users file VAT returns directly to HMRC and create a journal through a year-end report.

KashFlow can be integrated with a customer relationship management (CRM) system, as well as e-commerce, email programs, payment processors, payroll software and inventory management software.

Bank reconciliation
Bank reconciliation

Bank reconciliation

Financial overview

Financial overview

Invoice

Invoice

Projects

Projects

Purchase

Purchase

Reports

Reports

Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10



32 Reviews of KashFlow

Overall rating

4.0 / 5 stars

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Number of employees:  1 employee

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Excellent for UK customers who don't plan to do expenses 'on the go'

Good, enthusiastic people. Particularly good for UK clients who don't need on-the-go.

Pros

VAT and HRMC 'Make Data Digital' integration
UK based, so available during the morning
Great customer service via chat or phone callback

Cons

Their app doesn't allow on-the-road expenses loading, e.g. photo of a receipt loading instantly. Instead it's via dropbox, and is awkward. They claim to working on improvements but if on the road is important to you you'll need to look elsewhere.

Review Source: Capterra

Craig from CML Design Ltd

Number of employees:  1 employee

Ease-of-use

Value for money

Customer support

Functionality

October 2018

Saves lots of time

Pros

Easy to use for our accounting purposes - saving lots of time

Cons

Reconcilliation process is different for a few banks and it can be confusing at times with duplicate transactions etc

Review Source: Capterra

Will from Matra Magic

Number of employees:  1 employee

Ease-of-use

Value for money

Customer support

Functionality

May 2018

Easy to use and intuitive software

Makes running the back end of my business very easy.

Pros

It's not Sage! I've been using accounting software for 30 years and some of it was a nightmare. Kashflow is straightforward and easy to use.

Cons

No real issues. I've found customer service have sorted out any problems quickly and efficiently.
I can't even complain that it's expensive as it's very good value!

Review Source: Capterra

Gregorio from SIMNSA

Industry:  Healthcare / Social Services

Number of employees:  201-500 employees

Ease-of-use

Value for money

Customer support

Functionality

April 2018

Go beyond expectations to be an accounting software for small and medium businesses

In general it is a very good system for the price, it fulfills the basic operations expected from day to day for the company.

Pros

It is a web base easy to use for all administrative areas of small business, you do not need to be an accountant to perform the processes of billing and collection.

Cons

There are still some sections of the system that have not been updated, but I feel satisfied until this moment.

Review Source

Mark from Challacombe

Ease-of-use

Value for money

Customer support

Functionality

March 2018

Makes keeping accounts relatively painless

Pros

Our old accountant had us recording all our invoices etc onto a spreadsheet and at the end of the year charged us a small fortune to input this onto their system to eventually produce a profit and loss account, VAT returns and tax return. On the advice of a friend we switched accountants and now use Kashflow. Big pluses are that it's vastly cheaper, it's about the same amount of effort to record expenditure etc but we can easily view what each aspect of our business generates in sales and expenditure. VAT returns used to cost £150/quarter - now take minutes as Kashflow calculates everything and once you've checked it looks Ok a press of a button and it goes straight to HMRC.

Cons

Takes a while to set up initially to have cost codes for different parts of the business, and work out how it all works. However good help articles online and if needed (I didn't) there paid for tutorials.

Review Source: Capterra
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Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

February 2018

Saving me a fortune

Recommended by new accountant and seems to be saving me a fortune, plus giving me much better info about my business.

Pros

Once setup, its pretty simple and quick to use. Get much better info out of it then when we sent all our invoices etc to our old accountant - rather than just a end of year P&O we can now track expenditure at any time. Accountant used to charge us £150 a time to do a VAT return - I can now do it for nought in a few minutes - so think they were taking the proverbial

Cons

Nothing much - takes a while to set up how you want it, and you need to have basic understanding of accounting codes, but once done its fine.

Review Source: Capterra

Lee from Accountant

Number of employees:  1 employee

Ease-of-use

Value for money

Customer support

Functionality

December 2017

Good but does have some annoying bits

Pros

Easy to set up - Good interface that guides you.
Good selection of Youtube Videos to help with getting started
Well organized dashboard - makes it easy to find functions
Good project management features
Can import bank statements

Cons

Lots of annoying bits:
-Have to manually add shipping, sales tax, and discounts, which is a pain
-Importing data can be annoying because you have to make sure all dates and prices are in UK format - why can it convert the format automatically?
-No mobile apps

Review Source: GetApp

Tom from ElpaTech Ltd

Ease-of-use

Value for money

Customer support

Functionality

December 2017

Easy to use, awful to get support

Pros

KashFlow is a really easy to use system for small businesses and handles CIS correctly which is a plus.

Cons

The support provided by Iris & KashFlow is truly abysmal. The support staff always tell you to ask your accountant which is nonsense.

Review Source: Capterra

Philip Caplan - The from Caplan Associates - Chartered Accountants

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

August 2017

Not the best of breed!

Pros

One of the more simple screen layouts for a cloud accounting app.
Easier to use than most competitors.
If UK small business not using FX than a very good bet.

Cons

No foreign currency bank accounts supported.
Poor technical back-up where problem is not straightforward.
Lack of connecting apps compared to competitors.
Compared to Xero and QB Online lack of functionality.

Review Source: GetApp

Neil from Coded Creations Limited

Number of employees:  2-10 employees

Ease-of-use

Customer support

Functionality

July 2017

The easiest way to manage business accounts large and small

Pros

I like the automatic VAT, Pay Roll RTI updates and self assessment filing, these features make it simple to make the correct submissions the the HMRC first time.

Cons

The mobile app could be more fully featured as it only offers a small portion of the websites functionality.

Review Source: Capterra
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Verified Reviewer

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

July 2017

Software massively let down by sub-par support

Pros

- Some of the reports are fun.
- Being cloud-based is great because you can log in anywhere.
- The basic menu is straight-forward.

Cons

- The support is terrible - slow, uninformed, slack. They don't know the software or understand what you want to do with it
- Beyond the basic menu it's a nightmare trying to find anything.
- Some of the features (like journal) are locked away to try and make you upgrade to the payroll version.
- Statements and invoices will be logged as "sent" when they haven't been sent - no way of finding out without asking your customers.
- The app is a bit pointless.
- When something goes wrong, you're on your own.

Review Source: GetApp
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Verified Reviewer

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

January 2017

They charge for their tutorials

I find Kashflow a mixed bag. In some ways, it's a good system and works well when everything is perfect. If you suddenly need to change something, however, prepare to get frustrated (no doubt you will at some point and good luck not messing your accounts up!). Charging for their basic tutorials on how to use the software to avoid messing things up will cost you on top of the monthly subscription you're paying. This reason alone, I feel their not customer centric and am personally moving to another system due to this.

Pros

Kashflow can generate some nice reports and it looks fairly appealing.
Straight forward to set up in some ways.
Support is ok, can be a mixed bag.

Cons

A bit un-intuitive, unable to open links in new windows for some things which mean you have to keep re-running a report to work through each item in a list rather than quickly skip forwards and backward (Kashflow also forgets which dates you had selected so you have to re-select both dates every time!).

Unclear in places

Tutorials to learn the software are paid for those who are already subscribed, this is unforgivable. What kind of company charges their subscription paying customers to learn the software they pay for??

Kashflow feels like a strange mix between last gen software (and the frustrations that came with it) along with new gen (clean-ish interface). The whole package doesn't feel polished or finished.

Things like importing bank files will lead to duplicates without warning, Kashflow won't bother to check if any items are dupes. There goes the rest of your month manually removing all the duplicate items! Support will say it can only be done manually, can you tell it happened to me?

Review Source: GetApp
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Verified Reviewer

Ease-of-use

Value for money

Customer support

Functionality

January 2017

Horror, stay away!

If you need to upload actual or older bank statements you'll have a nasty surprise. Also, the customer service is quiet most of the time, no matter your issues. Stay away!

Review Source: GetApp

Ease-of-use

Value for money

February 2016

Saved us £1500 is postage alone

Have used Sage for twenty years we looked at all the online - We tested all the other systems and Kashflow was the quickest to set up the easiest to use. Although customer support is by email its very quick so why wasted hours on a phone. They also offer a discount at http://kf.cm/LrG3g1

Pros

invoices, statements and reminder letters all by email.
Payroll can be included.
Simple to set up.
Quick Support via email - you can be working on the items instead of hanging on the end if a phone and then you also have a clear answer which you can refer to in the future
Value for money
No long Term Contract

Cons

Last time I checked I could not include the supplies invoice number of the payment remittence advice.

Review Source: GetApp

Response: KashFlow Software, KashFlow Software Ltd

February 2016

Hi there - thanks for your invaluable review. Enjoy the product!

Dan from ECA Associates

Ease-of-use

Customer support

August 2015

Really good product, easy to use.

Pros: Easy to raise invoices and integrate with paypal. Cons: They sent a few too many emails in the trial period

Review Source: Capterra

December 2014

Frustration

So badly written I could cry. The amount of times I have to switch screens to do simple job involving the same customer account is incredible. As someone else has said you waste so much time. I wish I'd bought another package. Also, there are very few software updates so I don't see these problems being sorted any time soon. Avoid, for your own sake avoid!

Review Source: GetApp

Chris from JDA Software

Number of employees:  1,001-5,000 employees

December 2014

Bank Feeds not supported

Kashflow lauched bank feeds and I thought great. I signed up on my Barclaycard and imported using the steps highlighted in software. The system amended all my transaction for 7 months to negative. I sent details to Kashflow who advised the bank feeds is not support, issues are with yodal so there his nothing they can do. Its there service they are offering. I would avoid using bank feeds as well as Kashflow as the support on this new enhancement they have offered is shocking.

Review Source: GetApp
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Verified Reviewer

August 2014

KashFlow may waist a lot of your time.

Their support is only by e-mail. The problem is when they don't know the solution. They simply cut and paste the same standard reply back. Even though it's incorrect. They will not admit if they don't know. So it waists so much time. I’m 4 days into a simply request and still not solution. So it may be cheap, but it’s false economy as it’s waists so much time. Data also take more time to enter than any other package we’ve used. You can’t steam in bank data etiher.

Pros

It's inexpensive.
It's in the cloud.

Cons

E-amil support can take up a lot of time.
Slow at entering data.
No Bank streaming.
KashFlow have a habbit of stringing you along.

Review Source: GetApp

Response: KashFlow Software, KashFlow Software Ltd

August 2014

Hi there! So sorry you didn't have a good support experience. The team is definitely not only email based, and if this has been your experience then we'd love a chance to rectify it. Some goods news for you is that we are in the advanced stage of developing a bank feed service, which will save a lot of time in data entry and much more!

July 2014

Brilliant kit!

We have used Kashflow for our business for many years and will continue to do so, simply because there is nothing that touches it for ease of use, stability and reliability.

Pros

Integrates with all of our other software and can be automated saving valuable time all round. Updates keep the program current and there is you can tell a concerted effort to improve on what is already a great piece of kit.

Cons

We have yet to find any negative points to using this software - hey even our accountant likes it!

Review Source: GetApp

July 2014

Accounting software for dummies

Kashflow has helped me enormously in my business... I'm not an expert on book-keeping, but the day to day interface is so easy. I used to struggle to keep on top of accounts, panicking at the end of each quarter, but now all the information is easily at hand.

Pros

Simple, obvious for the uninitiated, great interface, very good support.

Review Source: GetApp

Displaying 1 - 20 of 32 reviews