Is Notion Free good for personal use?

Yes, Notion Free provides a comprehensive workspace for personal use. It can accommodate up to 10 guests and integrates with third-party apps such as GitHub, Slack, and more. While some features are limited, it still performs amply as a centralized hub for project management, collaboration, and data sharing.

Is Notion hard to learn?

Users report that there is a bit of a learning curve with Notion. It's relatively easy to get started, but learning to fully leverage all of its comprehensive features may take some effort. User feedback gave it a 4.3-star rating for 'ease-of-use', but a 4.6-star rating for functionality.

Why is Notion so popular?

Notion's popularity largely stems from its comprehensive features and flexibility. Since Notion works for a broad variety of industries and project management tasks, it's been a good fit for a wide range of users. Their pricing plans also make it easy to scale, which enables Notion to retain customers as their businesses grow. Notion has a free version for personal users and small startups, followed by affordable Plus, Business, and Enterprise versions. Its popularity is also due to its tidy interface and ease of integration with other apps.

Is Notion HIPAA compliant?

Notion is not HIPAA compliant by default. First, only the Enterprise version can be HIPAA compliant, and it has to be properly configured to achieve compliance. Instructions for configuring Notion and then activating HIPAA compliance can be found on Notion's website.

Updated March 13, 2025 at 4:58 AM

Notion 2026: Benefits, Features & Pricing

Written by Olivia Montgomery, PMP

Associate Principal Analyst

Edited by Lindsay Page

Editor

Wondering if Notion is right for your organization?

Our Task Management Software selection experts can help you in 15 minutes or less.

On this page

Our Summary
Pricing and Plans
Features
Integrations
Key Sentiments
User Reviews
Frequently Asked Questions

Our Summary

Notion

4.7

(2687)

FrontRunner 2026

Pros:

Customizable templates
Project management

Cons:

Steep learning curve
Slow performance

Pricing

Starting at $12.00 per month

What is Notion:

Notion is a workspace solution and productivity tool that can be used on individual projects or across an organization's operations. It has diverse features for task and project management, design templates, data export, and calendar management. Notion can be deployed on-premise or via a web interface as a one-stop business platform.

Why we like Notion:

According to our user feedback, Notion is the highest rated business management software for 2025. It is user-friendly, offering project templates that fit a variety of business needs. As a collaboration tool, it promotes communication and brainstorming. Notion's AI features are reported to be dependable and responsive.

Who should use Notion:

Notion has multiple pricing plans that make it scalable for any size of business, and it has a good reputation among companies who use it to manage digital transformation. Consumer feedback shows that some two-thirds of reviews were submitted by companies employing 1-50 people, making it a favorite among small business owners.

Notion Screenshots

Notion Overview

Notion is a digital workspace that lets small to large businesses streamline and manage notes, tasks, projects, records, calendar and more. Key features include portfolio tracker, designer templates, database management, documentation and data export.

Deployed on a web-interface or on-premise platform, Notion provides businesses with a product roadmap, task lists and repository patterns, streamlining project workflows, from initiation to completion. It provides mobile applications for iOS and Android devices, which let users view and manage completed, in progress and not s...

Notion Pricing and Plans

Starting price: $12.00 per month

Free Trial

Free Version

Free

$0.00

Plan includes:

Collaborative workspace
Integrate with Slack, GitHub & more
Basic page analytics
Invite 10 guests

Plus

$12.00

per user, per month

Plan includes:

Unlimited blocks for teams
Unlimited file uploads
Invite 100 guests
Custom websites
Custom automations
Charts & dashboards

Business

$24.00

per user, per month

Plan includes:

SAML SSO
Private teamspaces
Bulk PDF export
Advanced page analytics
Invite 250 guests

Enterprise

Pricing available upon request

Plan includes:

User provisioning (SCIM)
Advanced security & controls
Audit log
Customer success manager
Workspace analytics
Security & Compliance integrations
Invite 250+ guests
Unlimited page history

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Our Analysis of Notion's Pricing Plans

We've dived deep into Notion's pricing plans to help you determine which option best suits your needs and budget. We've also outlined the key advantages and limitations of each plan. Notion offers four main pricing tiers: Free, Plus, Business, and Enterprise plans. Each plan is designed to cater to different user types and requirements, and understanding the nuances of each is essential for making the right choice for your personal or profes...

sional use case. **Free Plan** Notion's Free Plan is perfect for individuals just starting out or those with basic needs. It offers essential features such as a collaborative workspace for up to 10 guests and limited block storage. This plan allows users to explore Notion's core functionalities without any financial commitment. **Pros:** - **No cost:** The Free Plan is completely free, making it accessible to anyone who wants to try Notion. - **Collaborative workspace:** Users can invite up to 10 guests to collaborate on their projects. - **Essential features:** The plan includes basic features that are sufficient for individual use. **Cons:** - **Limited storage:** The Free Plan comes with limited block storage, which may not be enough for users with extensive content. - **Restricted features:** Advanced features such as version history and priority support are not included in this plan. - **Limited collaboration:** The plan only allows up to 10 guests, which may not be sufficient for larger teams or projects. **Plus Plan** The Plus Plan is designed for individuals who require more advanced features and flexibility. Priced at $10 per user per month (billed annually) or $8 per user per month (billed monthly), this plan offers unlimited file uploads, 100 guests, version history, and priority support. **Pros:** - **Expanded storage:** With unlimited file uploads, users can store and manage all their content without worrying about running out of space. - **Unlimited collaboration:** The plan allows users to invite 100 guests to collaborate on their projects. - **Version history:** Users can track changes and revert to previous versions of their content if needed. Priority support: Plus plan users receive priority support from Notion's customer service team. **Cons:** - **Cost:** While the plan is reasonably priced, it may not be suitable for users who only need basic features. - **Limited admin tools:** The Plus Plan does not include advanced admin tools and permissions, which may be necessary for team management. **Business Plan** The Business Plan is tailored for teams and organizations that require a collaborative workspace with advanced permissions and admin tools. It costs $18 per user per month (billed annually) or $15 per user per month (billed monthly) and includes unlimited team members, advanced permissions, admin tools, and priority support. **Pros:** - **Collaborative workspace:** The Business Plan provides a dedicated workspace for teams to collaborate and share information. - **Unlimited team members:** Organizations can add an unlimited number of team members to their workspace. - **Advanced permissions:** Administrators can set granular permissions to control access and ensure data security. - **Admin tools:** The plan includes powerful admin tools for managing users, permissions, and workspace settings. **Cons:** - **Per-user pricing:** The cost of the Business Plan can add up quickly for larger organizations with many team members. - **Learning curve:** Some users may find the advanced features and admin tools overwhelming initially. **Enterprise Plan** For organizations with complex requirements, Notion offers a customizable Enterprise Plan with advanced security, controls, and dedicated support. The pricing for this plan is tailored to each organization's specific needs and requires contacting Notion's sales team for details. **Pros:** - **Advanced security:** The Enterprise Plan includes advanced security features such as SAML SSO and SCIM user provisioning. - **Custom contract and invoicing:** Organizations can negotiate custom contracts and invoicing terms to suit their needs. - **Dedicated success manager:** Enterprise Plan customers receive personalized support from a dedicated success manager. **Cons:** - **Custom pricing:** The cost of the Enterprise Plan varies depending on the organization's requirements, which may not be transparent initially. - **Implementation time:** Setting up and implementing the Enterprise Plan may take longer due to its customized nature. **Conclusion** After analyzing Notion's pricing structure, it's evident that the company offers a range of plans designed to cater to various user needs and business sizes. - **For individual users and small teams:** The Free Plan and Plus Plan are ideal options. The Free Plan is perfect for those just starting out or with limited requirements, offering basic features at no cost. However, as needs grow, the Plus Plan provides enhanced functionality and support at an affordable monthly price. - **For growing businesses and larger organizations:** The Business Plan is the most suitable choice. With its per-user pricing model, this plan scales seamlessly as teams expand, ensuring that everyone has access to the collaborative features and administrative controls necessary for efficient workflow management. - **Enterprise-level clients with complex requirements:** Notion's Enterprise Plan is tailor-made for these organizations. With custom pricing and a dedicated success manager, this plan ensures that large-scale businesses receive the personalized support, advanced security, and integration options they require to optimize their productivity and safeguard their data. Ultimately, the decision lies in understanding your current needs and anticipating future growth. By aligning your requirements with the appropriate Notion pricing plan, you can harness the power of this versatile tool to streamline your work, foster collaboration, and achieve your goals, whether you're a solo entrepreneur or a global corporation.

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Notion Features

Drawn from insights across 2687 verified reviews, we've outlined Notion's best and worst rated features and how they stack up against the average rating.

Notion's score

Category average

Notion's Best Rated Features

@mentions

4.94

4.13 category average

Strategic Planning

4.83

4.42 category average

Knowledge Management

4.80

4.46 category average

Notion's Worst Rated Features

Handwriting Recognition

3.0

4.04 category average

Time Tracking

3.63

4.13 category average

Reporting/Analytics

3.81

4.18 category average

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Notion
Access Controls/Permissions
Activity Dashboard
Activity/News Feed
Activity Tracking
Agile Methodologies
Annotations
API
Approval Process Control
Archiving & Retention
Brainstorming
Budget Management
Calendar Management
Catalog Management
Communication Management
Configurable Workflow
Contact Management
Content Management
Customizable Dashboard
Customizable Fields
Customizable Templates
Dashboard
Data Import/Export
Document Capture
Document Classification
Document Generation
Document Management
Document Storage
Drag & Drop
File Management
File Recovery
File Sharing
Forecasting
For Small Businesses
Full Text Search
Gantt/Timeline View
Generative AI
Goal Setting/Tracking
Guest Access
Handwriting Recognition
Idea Management
Issue Management
Kanban Board
Knowledge Base Management
Knowledge Management
KPI Monitoring
Meeting Management
Meeting Notes
@mentions
Milestone Tracking
Mobile Access
Mobile App
Monitoring
Multi-Device Support
Multi-Language
Multiple Projects
Natural Language Processing
No-Code
Notes Management
Offline Access
Performance Metrics
Planning Tools
Portfolio Management
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Project Workflow
Real Time Editing
Real-Time Updates
Reminders
Remote Access/Control
Reporting/Analytics
Reporting/Project Tracking
Reporting & Statistics
Requirements Management
Search
Search/Filter
Self Service Portal
Snippets
Spreadsheet View
Status Tracking
Strategic Planning
Sub-Task Management
Tagging
Task Board View
Task Import
Task Management
Task Planning
Task Progress Tracking
Task Scheduling
Task Tagging
Team Management
Template Management
Templates
Text Editing
Third-Party Integrations
Time & Expense Tracking
Timeline Management
Traditional Methodologies
Version Control
Visualization
Web-based Deployment
Widgets
Wiki
Workflow Configuration

Notion Integrations

Based on 2687 verified reviews, we've identified products most frequently integrated with Notion.

Google Calendar

Integration rated 5.0 from 32 reviews

GitHub

Integration rated 4.8 from 30 reviews

Trello

Integration rated 4.3 from 28 reviews

Google Docs

Integration rated 4.5 from 24 reviews

Figma

Integration rated 4.7 from 23 reviews

Make

Integration rated 4.7 from 17 reviews

See all 132 integrations

Notion Key Sentiments

We analyzed 2687 verified reviews for Notion to find out what actual users really think.

Most Positive Sentiments

Team collaboration

78% Positive

18% Neutral

4% Negative

Users find Notion's team collaboration features highly effective, enabling real-time sharing and editing of content. They appreciate the seamless workflow management and the ability to create 'living documents' that enhance teamwork. Additionally, reviewers highlight the various collaboration tools that facilitate communication and project coordination within teams.

Organizational tools

73% Positive

23% Neutral

4% Negative

Users value Notion's flexibility and customization options for personal organization and note-taking. They find the platform intuitive, allowing them to manage tasks, projects, and various types of content efficiently. Reviewers also appreciate the ability to create and organize notes, documents, and databases in a way that suits their individual needs.

Project management

69% Positive

25% Neutral

5% Negative

Users praise Notion for its versatility in project management, integrating task management, project tracking, and collaboration tools. They find it useful for organizing projects, managing timelines, and keeping track of tasks and deadlines. Reviewers also highlight the platform's customizable workflows and databases, which enhance their ability to manage both personal and professional projects.

Least Positive Sentiments

Learning curve

36% Positive

42% Neutral

22% Negative

Users find Notion's extensive features and customization options valuable but acknowledge a steep learning curve. They appreciate the available training resources and community support, which help mitigate initial challenges. However, less experienced users struggle with the initial setup process and complexity of the software, which requires significant time to become proficient.

Learning tutorials

44% Positive

31% Neutral

25% Negative

Users benefit from Notion's tutorial videos and extensive documentation, which help them understand the platform's capabilities. They find the step-by-step instructions and user-friendly interface helpful for getting started. However, some users feel that more comprehensive tutorials and beginner guidance are needed to fully grasp the more complex features.

Mobile compatibility

47% Positive

23% Neutral

29% Negative

Users appreciate Notion's cross-platform compatibility and real-time synchronization across devices, making it convenient to access from various platforms. They find the mobile app useful for on-the-go access, although some features are hidden behind multiple clicks. However, users report performance issues on mobile devices, including slowness and a less intuitive user experience compared to the desktop version.

Notion User Reviews

Overall Rating

4.7

Ratings Breakdown

76%

21%

Secondary Ratings

Ease of Use

4.3

Value for money

4.6

Customer support

4.4

Functionality

4.6

Clarice H.

Verified reviewer

Marketing and Advertising

51-200 employees

Used weekly for more than 2 years

Review source

Reviewed February 2026

Great templates and personalisation

Previously 5

Ratings Breakdown

Ease of use

Functionality

Pros:

Easy to personalise and the templates are very easy to search and implement. Range of documents that can be made is vast

Cons:

Can be clunky to design your own format or template, not that beginner friendly. Increased range of pre designed elements that you can drop into your own design would be helpful

Elena T.

Verified reviewer

Marketing and Advertising

2-10 employees

Used daily for more than 2 years

Review source

Reviewed February 2026

Notion is the ultimate tool for Digital Nomads & Remote teams

Notion has given me the flexibility I was looking for in my projects. I have everything I need in one place. As a digital marketer, it's very useful for team collaboration or project collaboration; you can personalize every dashboard for every client. Use it as a time tracker, Kanban task tracker, Feedback, content planning, etc..

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

My coworker recommended me Notion in 2019 for team collaboration dashboards and project management collaborations, and it was the best decision ever. Although I have the free plan, I use it every day for work-related issues, but also personal, like trips, and personal finances.

Cons:

Now they are being a little bit too pushy to subscribe to their paid plan, but it's normal. Nothing much more to add here.

Reasons for choosing Notion

My friend recommended me, and all my colleagues were using Notion at that time

Reasons for switching to Notion

I wanted to have only one place for everything

Sean M.

Verified reviewer

Computer Software

11-50 employees

Used daily for more than 2 years

Review source

Reviewed February 2026

A robust note taking app that is starting to grow into a beast

Previously 5

Ratings Breakdown

Ease of use

Functionality

Pros:

A good note taking or second brain type program. Useful for collaborating with others if needed and starts to integrate mail and other systems.

Cons:

Starting to feel bloated and unfocused. Mail I think is still limited to gmail accounts and the calendar was more useful when it wasn't built into the main notion app

Suraj J.

Verified reviewer

Electrical/ Electronic Manufacturing

11-50 employees

Used daily for more than 2 years

Review source

Reviewed December 2025

The secound brain

I would highly recommend using Notion for note taking, managing documentation, writing blogs. Notion is also best regarded as your second brain. It is a great experience to use it as a digital notebook.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Notion has the best notes management setup. There are way many customizations that you can make with a simple page. It's very easy to use. You can also embed other software or websites on your page.

Cons:

I wouldn't say Notion is the best team management software though it is very great for project collaboration, managing your software codebase documentation and team collaboration, but I wouldn't say it's best as team and task management software.

Reasons for switching to Notion

better web version, way more customization option. Way for feature packed than just note management.

Jamal D.

Verified reviewer

Health, Wellness and Fitness

Self-Employed

Used daily for less than 2 years

Review source

Reviewed December 2025

My experience using Notion

I use it for management of my 1-1 clients as a portal if you will and it helps organisation millions

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is simple and allows so much successful productivity. The toolbar is simple and didnt take i long time for me to self learn

Cons:

I like least the availability to colour the page for captivating webpage purposes and sometimes the tool bar disappears

Reasons for switching to Notion

They were really bad regarding customer service

Sebastian C.

Verified reviewer

Higher Education

201-500 employees

Used weekly for less than 2 years

Review source

Reviewed February 2026

Great workspace management application to help organize thoughts, tasks, projects, etc.

Overall a wonderful app/website for do it all workspace features that is limited by its AI integrated features and need for a premium model.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Amazing do it all workspace for task management, team and project collaboration, note taking, and scheduling. The dashboard is clean and helpful and easy to use. Decent value for money for free version, did not use the premium version or customer support.

Cons:

The premium version was a little polarizing to deal with as many blocked features would seem free but in actuality are not. Additionally their inclusion of AI features became disruptive and annoying to deal with as I ignored them and did not need them.

Reasons for switching to Notion

Better for taking notes and organizing thoughts.

Sasikumar R.

Verified reviewer

Information Technology and Services

10000+ employees

Used weekly for less than 2 years

Review source

Reviewed January 2026

Effective and reliable notes taking app for everyone

Very supportive app for productivity and notes taking but it can improved much better in terms of performance and features wise

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Templates for notes taking Synchronization across multiple devices One software for all kind of notes Easy to manage the tasks and works Dashboard and contents page is very helpful Really useful since it is open source for basic users

Cons:

Sometimes it feels like heavy app for basic things App experience is not good in mobiles Does not have advanced features

Reasons for switching to Notion

Comparatively notion has better options and templates

Roger A.

Verified reviewer

Marketing and Advertising

2-10 employees

Used monthly for less than 2 years

Review source

Reviewed January 2026

Powerful and flexible tool for notes and planning.

Overall my experience is good. It is very powerful once you understand how to use it, especially for planning and organization.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like how flexible it is. You can organize notes, tasks, and projects all in one place. Also, it is very helpful when you have to organize one place to work with your team.

Cons:

It has a learning curve. At the beginning it can feel overwhelming and unstructured. It took me a long time to understand how to use it correctly.

Reasons for choosing Notion

Because I was looking for something more customizable

Jason A.

Verified reviewer

Law Enforcement

201-500 employees

Used daily for less than 6 months

Review source

Reviewed January 2026

Use AI to improve notes, agendas and general documentation

Overall I am happy with it. I use the product to not only track meetings, agendas and thoughts, but the incorporation of artificial intelligence really gives me an advantage.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I am a new user of AI products. I like the way it organizes meeting notes, agendas and to-do lists. I can access it on my laptop and phone.

Cons:

The initial adaptation was a bit of an adjustment, in terms of documentation in my preferred style. It took some deleting and adjusting to get into the proper format.

Reasons for switching to Notion

More functionality and user experience with AI

Emma H.

Verified reviewer

Non-Profit Organization Management

51-200 employees

Used weekly for less than 12 months

Review source

Reviewed January 2026

Subtly powerful tool

It’s been very positive. Our team has really benefitted from using Notion for project management and collaboration.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

It is designed well for collaboration and for customization within certain parameters. I like being able to describe what I need and have it recommend certain parameters I haven’t thought of (NotionAI) to organize projects.

Cons:

I wish it were slightly more intuitive at times. It isn’t always clear how powerful of a tool it is if you don’t already know what you’re doing.

Reasons for choosing Notion

Customization, functionality, and ease of training new users

Showing 1 - 10 of 2687 Reviews

See All Reviews

Notion FAQs

Is Notion Free good for personal use?
Yes, Notion Free provides a comprehensive workspace for personal use. It can accommodate up to 10 guests and integrates with third-party apps such as GitHub, Slack, and more. While some features are limited, it still performs amply as a centralized hub for project management, collaboration, and data sharing.
Is Notion hard to learn?
Users report that there is a bit of a learning curve with Notion. It's relatively easy to get started, but learning to fully leverage all of its comprehensive features may take some effort. User feedback gave it a 4.3-star rating for 'ease-of-use', but a 4.6-star rating for functionality.
Why is Notion so popular?
Notion's popularity largely stems from its comprehensive features and flexibility. Since Notion works for a broad variety of industries and project management tasks, it's been a good fit for a wide range of users. Their pricing plans also make it easy to scale, which enables Notion to retain customers as their businesses grow. Notion has a free version for personal users and small startups, followed by affordable Plus, Business, and Enterprise versions. Its popularity is also due to its tidy interface and ease of integration with other apps.
Is Notion HIPAA compliant?
Notion is not HIPAA compliant by default. First, only the Enterprise version can be HIPAA compliant, and it has to be properly configured to achieve compliance. Instructions for configuring Notion and then activating HIPAA compliance can be found on Notion's website.

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Notion 2026: Benefits, Features & Pricing

Our Summary

What is Notion:

Why we like Notion:

Who should use Notion:

Notion Screenshots

Notion Overview

Notion Pricing and Plans

Our Analysis of Notion's Pricing Plans

Compare Pricing

Notion Features

Notion Integrations

Notion Key Sentiments

Notion User Reviews

Notion FAQs

Notion Popular Comparisons

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