Is Todoist completely free?

Yes, Todoist has a free Beginner plan with basic features designed for individual use. It includes task reminders, flexible layouts, and integrations with email and calendars, but limits the total project count. To access advanced features, users can choose from a Pro plan at $4 per user/month or a Business plan at $6 per user/month (billed annually).

Is Todoist good for ADHD?

While Todoist is not specifically designed for ADHD support, the task management tools and reminders could benefit anyone who wants assistance with daily organization. Reviewers appreciate the platform for cheering users when a task is complete. This could help an individual with ADHD who uses positive reinforcement as an external motivator.

Why is Todoist so popular?

Todoist is popular because it is easy to learn and has extensive features that help organize and manage tasks. Users appreciate its help for both personal and professional task management. With a free option for individuals, Todoist is an attractive choice for someone interested in a task management platform.

Does Todoist work without internet?

Yes, Todoist works without access to the internet. When a user loses internet connection, the platform automatically activates offline mode. In offline mode, the platform can still be used for task management, and any changes made will auto-sync when connectivity resumes.

Can you do daily tasks on Todoist?

Yes, you can manage daily tasks on Todoist. You can create daily tasks, set specific due dates/times, and organize a daily schedule. Using the Today View, you can quickly see all the tasks due for the day across every project. You can also review the list, block time on your calendar, or reschedule tasks based on your availability.

Updated May 7, 2025 at 12:46 AM

Todoist 2026: Benefits, Features & Pricing

Written by Olivia Montgomery, PMP

Associate Principal Analyst

Edited by Lindsay Page

Editor

Wondering if Todoist is right for your organization?

Our Task Management Software selection experts can help you in 15 minutes or less.

On this page

Our Summary
Pricing and Plans
Features
Integrations
Key Sentiments
User Reviews
Frequently Asked Questions

Our Summary

Todoist

4.6

(2629)

FrontRunner 2026

Pros:

Project management
Task prioritization

Cons:

Subscription cost
Performance issues

Pricing

Starting at $4.00 per month

What is Todoist:

Todoist is a task management platform that allows users to create and manage tasks and reminders in various formats, such as calendars, lists, and boards. Its features make collaborating on projects, designing productivity workflows, creating custom labels, filtering tasks, and visualizing progress simply.

Why we like Todoist:

Verified users give Todoist a strong overall rating of 4.6 out of 5 stars; it earns the same rating for ease of use. Users most appreciate its to-do list, task management, and task scheduling features. We named Todoist a FrontRunner in our top task management software guide.

Who should use Todoist:

Catering to both personal and professional task management needs, Todoist is good for individuals and small teams seeking a simple way to improve organization and productivity. About 70% of verified reviewers come from businesses with fewer than 50 employees, highlighting its popularity among small teams.

Todoist Screenshots

Todoist Overview

Todoist helps people and teams organize work, plan projects, and make progress with clarity. It’s designed for professionals and small to medium-sized businesses that want to stay focused and coordinated without the complexity of traditional project management tools.

Organize work your way

Capture tasks in seconds, set due dates and priorities, and group work into projects that keep your team aligned. Todoist adapts to your workflow, not the other way around. Use flexible views — list, board, or calendar — to visualize progress and stay on top of every detail.

Collaborat...

Todoist Pricing and Plans

Starting price: $4.00 per month

Free Trial

Free Version

Beginner

$0.00

Plan includes:

Task Reminders
3 Filters
1-Week Activity History
Email and Calendar Integration
5 MB File Uploads
5 Collaborators Per Project

Pro

$4.00

per user, per month

Plan includes:

Task duration
150 Filters
25 Collaborators Per Project
Reminders
Themes & Auto Backups
100 MB File Uploads
Unlimited Activity History
AI Assistant

Business

$6.00

per user, per month

Plan includes:

100 MB File Uploads
150 Filters
50 People Per Project
Admin & Member Roles
Priority Support
Reminders
Team Billing
Team Inbox
Themes & Auto Backups
Unlimited Activity History

Confused about pricing? We've got you covered.

Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates.

Our Analysis of Todoist's Pricing Plans

We've analyzed Todoist's pricing plans to help you determine which option best aligns with your task management needs. We've examined each plan’s features, benefits, and limitations to provide you with insights for making an informed decision. Todoist offers three pricing tiers: Beginner (Free), Pro, and Business. Each caters to different user requirements, from individual task management to team collaboration, with varying levels of functio...

nality and flexibility. **Beginner plan** The Beginner plan is Todoist's free offering, designed for individuals seeking basic task management capabilities without financial commitment. This plan provides essential features to help users organize their personal tasks and projects, including up to five personal projects, task reminders, and flexible list and board layouts. **Pros:** - **Price:** Use a forever-free plan to organize your personal projects and improve your productivity. - **Smart quick add:** Natural language processing makes adding tasks with details like due dates and priorities intuitive and efficient. - **Integration capabilities:** Even at the free level, Todoist connects with email, calendar, and other essential productivity tools. **Cons:** - **Project limitations:** The five-project cap can quickly become restrictive for users managing multiple areas of responsibility. - **Limited history access:** With only one week of activity history, tracking long-term productivity patterns becomes challenging. - **Restricted filtering:** The three-filter view limitation constrains how users can sort and view their tasks across projects. **Pro Plan** The Pro Plan targets individuals who require more robust task management capabilities. Priced at $4 per user per month (billed annually) or $5 per user per month (billed monthly), this plan significantly expands Todoist's functionality with features like 300 personal projects, unlimited activity history, and AI assistance. **Pros:** - **Expanded project capacity:** With 300 personal projects available, users can create dedicated spaces for every area of their life and work. - **Advanced task management:** Features like task duration and custom reminders enable more precise planning and time management. - **AI Assistant integration:** Including AI capabilities helps users create, organize, and optimize tasks more efficiently. **Cons:** - **Individual focus:** While excellent for personal productivity, the Pro plan lacks the administrative features needed for team environments. - **Learning curve:** The expanded feature set may require time to master for optimal workflow integration. - **Limited sharing options:** Collaboration capabilities remain restricted compared to the Business plan, potentially limiting effectiveness for occasional team projects. **Business Plan** The Business Plan is designed for teams requiring collaborative task management and project coordination. At $6 per user per month (billed annually) or $8 per user per month (billed monthly), this plan builds on the Pro features while adding more team functionality, including shared workspaces, team activity logs, and granular permissions. **Pros:** - **Comprehensive team infrastructure:** The shared team workspace with up to 500 team projects provides ample room for collaborative work. - **Advanced permission controls:** Team roles and permissions ensure appropriate access levels for team members and guests. -**Data security:** Daily automatic backups are available for Business plan users in the app. **Cons:** - **Higher per-user cost:** The increased price point may be significant for larger teams or budget-conscious organizations. - **Potential feature complexity:** The extensive collaboration tools may present a steeper learning curve for teams transitioning from simpler systems. - **Upper limits:** While generous, the caps of 1,000 team members and 1,000 project folders could eventually become limiting for very large organizations. **Conclusion** Our analysis shows that Todoist offers a tiered approach designed to accommodate different user needs and organizational sizes. **For casual users and beginners:** The Beginner plan provides a no-cost entry point to task management. Its core features are sufficient for basic personal organization, making it ideal for students, individuals with simple task management needs, or those wanting to test Todoist before committing financially. However, the five-project limit may become restrictive as usage increases. **For productivity enthusiasts and professionals:** The Pro plan offers significant value at $4 or $5 per user per month. With its expanded project capacity, unlimited history, and advanced features like the AI Assistant and task duration tracking, this plan is well-suited for professionals, freelancers, and power users who manage multiple areas of responsibility but don't require extensive team collaboration features. **For teams and organizations:** The Business plan, at $6 or $8 per user per month, delivers the collaborative infrastructure needed for effective team task management. The shared workspace, team-specific features, and permission controls make this plan appropriate for departments, small to midsized businesses, and project teams that need centralized task management with accountability and visibility. When selecting a Todoist plan, consider your current needs and your anticipated growth. The significant jump from five projects in the Beginner plan to 300 in the Pro plan suggests that even moderately active users may outgrow the free option. Similarly, regular collaboration necessitates the Business plan, as the Pro plan focuses on individual productivity. By aligning your selection with both immediate requirements and future growth, you can maximize the value of this powerful task management platform while optimizing your investment.

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recommendations

*Defined as the price above any available free plan

Todoist Features

Drawn from insights across 2629 verified reviews, we've outlined Todoist's best and worst rated features and how they stack up against the average rating.

Todoist's score

Category average

Todoist's Best Rated Features

Dashboard

4.85

4.29 category average

To-Do List

4.81

4.34 category average

Task Management

4.68

4.50 category average

Todoist's Worst Rated Features

Third-Party Integrations

3.56

3.62 category average

Calendar Management

3.83

4.09 category average

Time & Expense Tracking

3.91

4.02 category average

Popular features found in Task Management
Assignment Management
Collaboration Tools
Commenting/Notes
Deadline Management
Dependency Tracking
Prioritization
Project Tracking
Resource Management
Task Editing
Time Tracking
To-Do List
Workflow Management
More features of Todoist
Activity/News Feed
Activity Tracking
Alerts/Notifications
API
Calendar Management
Communication Management
Customizable Templates
Dashboard
Drag & Drop
File Management
File Sharing
For Small Businesses
Gantt/Timeline View
Goal Management
Goal Setting/Tracking
Kanban Board
Milestone Tracking
Mobile App
Multiple Projects
Notes Management
Planning Tools
Productivity Tools
Progress Tracking
Projections
Project Management
Project Planning
Project Planning/Scheduling
Project Templates
Real-Time Data
Real-Time Notifications
Real-Time Updates
Recurring Tasks
Reminders
Reporting/Project Tracking
Reporting & Statistics
Search/Filter
SSL Security
Status Tracking
Strategic Planning
Sub-Task Management
Tagging
Task Board View
Task Management
Task Progress Tracking
Task Scheduling
Task Tagging
Team Collaboration
Team Management
Third-Party Integrations
Time & Expense Tracking
Visual Workflow Management
Web-based Deployment

Todoist Integrations

Based on 2629 verified reviews, we've identified products most frequently integrated with Todoist.

Google Calendar

Integration rated 4.6 from 90 reviews

Praveen Akinapally

Director

Used for more than 2 years

Reviewed August 2022

"So I can view my Todoist tasks on Google Cal and manage tasks on either app because of 2-way sync."

Gmail

Integration rated 4.7 from 40 reviews

Narendea Dabhi

Software Engineer

Used for more than 2 years

Reviewed January 2024

"Todoist and Gmail are integrated, which simplifies task management and communication by turning emails into tasks."

Slack

Integration rated 4.6 from 20 reviews

Alexa

Integration rated 4.8 from 11 reviews

Zapier

Integration rated 4.4 from 11 reviews

Toggl Track

Integration rated 4.6 from 11 reviews

Clockify

Integration rated 5.0 from 10 reviews

Trello

Integration rated 4.9 from 8 reviews

See all 78 integrations

Todoist Key Sentiments

We analyzed 2629 verified reviews for Todoist to find out what actual users really think.

Most Positive Sentiments

Task coordination

69% Positive

26% Neutral

5% Negative

Reviewers find Todoist's task coordination features highly beneficial, particularly the ability to prioritize tasks. They praise the user-friendly interface, which makes organizing tasks quick and efficient. Users also appreciate the prioritization tools that help them focus on the most critical tasks, enhancing productivity and time management.

Task management

62% Positive

27% Neutral

11% Negative

Users appreciate Todoist’s effective task categorization, which allows them to attach tasks to projects, add subtasks, and color-code tasks. Reviewers find it useful for personal and professional use, managing everything from daily tasks to complex projects. Additionally, users value the collaboration features, which provide a centralized solution for task management and team coordination.

Task reminders

53% Positive

36% Neutral

11% Negative

Users are impressed with Todoist's ability to create reminders for the tasks they set. They find location-based reminders beneficial for ensuring tasks are completed when they are near specific places. Additionally, the ease of setting up reminders helps users stay on track with their daily activities and deadlines.

Least Positive Sentiments

Shared project notifications

42% Positive

34% Neutral

24% Negative

Todoist's notifications for different project-related activities (when someone posts a comment or a new team member joins the project, for example) are helpful to users. However, some users receive too many notifications and emails, which can result in notification overload.

Free version

44% Positive

36% Neutral

20% Negative

Users appreciate that Todoist's free version allows them to manage multiple projects and access basic features. However, they find the free version limited, particularly regarding advanced features and project management tools. Many users feel the need to upgrade to the paid version to unlock essential functionalities like reminder notifications and unlimited projects.

Calendar integration

50% Positive

31% Neutral

19% Negative

Todoist's integration with Google Calendar helps users sync tasks and manage their schedules efficiently. Reviewers find it convenient to have tasks automatically appear in their calendar, enhancing their organizational capabilities. However, some users face issues with calendar sync, such as slow updates and the lack of a detailed calendar view within Todoist itself.

Todoist User Reviews

Overall Rating

4.6

Ratings Breakdown

66%

27%

Secondary Ratings

Ease of Use

4.6

Value for money

4.5

Customer support

4.4

Functionality

4.4

Mike H.

Verified reviewer

Alternative Medicine

Self-Employed

Used weekly for more than 2 years

Review source

Reviewed February 2026

Todoist - your personal assistant and workflow organiser.

Really happy that I use Todoist. My scattered thoughts become work plans that I can work through without losing the bigger picture.

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Where would I be without Todoist? It keeps all my random thoughts and ideas structured and allows me to progress with my work.

Cons:

Nothing really. It has continued to be a reliable workhorsethat I can depend on. I would like the text to be larger.

Reasons for switching to Todoist

Google Keep was not advanced enough for me.

Shaun D.

Verified reviewer

Writing and Editing

Self-Employed

Used daily for less than 6 months

Review source

Reviewed July 2025

A Versatile Task Management System for a Hectic Digital World

Overall, Todoist is a versatile system that has helped me visualize and better manage a variety of professional and personal projects. One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems. In my case, I needed it to work with projects involving everything from academic administrative tasks to teaching and grading, writing web content to podcast and video production, social media management to freelance editing, and so on. It can be set up to support all of these tasks through kanban boards, calendar/time blocking structures, tags and priority lists, and project setups you can repurpose at will. All of this make it both well worth the price of admission AND a system I can't imagine myself replacing. Honestly, I wish I had known about Todoist a long time ago. I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny). It is now an indispensable part of my productivity setup.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

1) It is fairly easy to set up for basic and intermediate setups. Learning more complex setups has a learning curve, but it is not as steep as one might think and isn't even required to get the most out of the software. I see this as a huge plus. 2) The interface is fairly intuitive and the integrations (phone app, browser extension, etc.) are easy to use (and useful). Additionally, it syncs across devices, making your tasks accessible from anywhere, which was something I wanted in a task manager when I went looking. All this is seamless. 3) If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a massive wall of help documentation and inspiration in their knowledge database. This helped point me in the direction that, thus far, has worked best for me. They also have numerous templates that you can use as-is or modify for your own use.

Cons:

Personally, I would like more help documentation for the more complicated syntax and a better way to automate repeatable projects such as podcasts or video content with set times for creation, editing, and release. You can sort of do the latter with a Kanban board, but not without a few extra clicks that a quick automation could solve. The former is something they do have documentation for, but it would be helpful to provide a stronger range of introductory materials for those who lack experience with syntax that is similar to markdown, etc. I would consider this a minor con, though, as you don't NEED to use the complex syntax or NEED to have a fuller range of automations to effectively use Todoist for most forms of task management.

Reasons for switching to Todoist

Microsoft's system, while useful, made integrations with Google Calendar unnecessarily complicated. Since I have two projects that I do not fully own using the Google ecosystem, manually adding tasks to calendars in two different ecosystems didn't make much sense to me. I set up to find an alternative that could do what I needed it to do, and Todoist came out on top for features. I knew going in that I would likely need to pay for a service, and Todoist also won that fight by providing everything I needed at the lowest paid plan. Note: I also tried Google Tasks, but it wasn't versatile enough for my needs (i.e., managing multiple projects with very different types of tasks and time needs).

Ayaz A.

Verified reviewer

Information Technology and Services

2-10 employees

Used daily for less than 12 months

Review source

Reviewed June 2025

Love it. Using for all of our events ans trips so we never forget anything

Amazing. Using since a while now and creating separate custom lists for our tasks, trips and events. Integration with gmail and outlook would be a plus

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Very lightweight and fast application. Love the feature where you can add multiple lists and you can add widget to Apple home screen. The GUI is sleek and enjoying the one tap “done” on tasks.

Cons:

Sharing and reporting of tasks plus templates could be better. Have not used desktop application (if any).

Quantieshia B.

Verified reviewer

Entertainment

2-10 employees

Used daily for less than 6 months

Review source

Reviewed December 2025

Experiences with Todolist

It was an okay experience. Not to bad. I think it could be better but it help me enough to manage tasks and things I had to do.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I like that I can track my task. I like that it will remind me of things that I have to do. I also like that it is easy to use and if I need to collaborate with other people I can.

Cons:

I don’t like that I couldn’t really organize my task. I thought that some of the functions weren’t that easy, maybe it was because I was on the phone.

Verified

Reviewer

Food & Beverages

2-10 employees

Used daily for less than 2 years

Review source

Reviewed November 2025

(Free) Task management software

Ratings Breakdown

Ease of use

Value for money

Functionality

Pros:

Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar)

Cons:

Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them

Reasons for switching to Todoist

Co-worked switched and explained the benefits

Ryan P.

Verified reviewer

Alternative Medicine

11-50 employees

Used weekly for less than 12 months

Review source

Reviewed February 2026

Great timesaver! Get ish done!

I really like it overall. You can share projects, assign tasks, comment, and attach files which is handy for teams and partners.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Todoist is visually simple and easy to navigate, making it quick to add, organize, and check off tasks.

Cons:

Features like reminders, labels, filters, automatic backups, comments, and file uploads are behind a paywall. It can feel limiting for free users.

Mark W.

Verified reviewer

Construction

51-200 employees

Used daily for less than 2 years

Review source

Reviewed January 2026

Organized my days

I have used Todoist for a year now and it is still great to run it. These days I’m not a daily user because most of my work is now organized elsewhere

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

I appreciate the most the ability of Todoist to add my current tasks from my calendar. Also, the reminders help me a lot to never miss any tasks.

Cons:

It is not a free tool and other programs like this offer more versatile features and tools for collaboration and communication.

Scott S.

Verified reviewer

Human Resources

1001-5000 employees

Used daily for less than 12 months

Review source

Reviewed January 2026

staying organized

Todoist helped me stay on top of priorities and deadlines, especially when handling multiple projects at the same time.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The interface is clean and fast. Task organization with labels and priorities is very effective, and reminders are reliable across devices.

Cons:

Some useful features are limited to the premium version, and it’s not ideal for managing complex team projects.

Verified

Reviewer

Sports

201-500 employees

Used weekly for less than 6 months

Review source

Reviewed February 2026

Straightforward To Do Tool!

A worthy competitor to Asana! It’s definitely a helpful tool, I just think not as good for my purposes.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

Task tracking, good set of project collaboration and other features, and overall value for money. I do like the UI, which is minimalist.

Cons:

Compared to Asana, perhaps not as intuitive or not as comprehensive as it could be. Too simplistic? If the features maybe had an ounce more of ability that would be more helpful (Kanban Board).

Jamie H.

Verified reviewer

Information Technology and Services

51-200 employees

Used weekly for less than 2 years

Review source

Reviewed February 2026

A simple and powerful way to stay organized as an executive

Todoist helps me structure my days and manage my tasks more effectively in my role as Vice President at FEVO.

Ratings Breakdown

Ease of use

Value for money

Customer support

Functionality

Pros:

The tool is simple, clear, and very effective for organizing priorities. Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap.

Cons:

The paid version feels more professional and robust, but it can be a bit expensive for someone who doesn’t yet see the importance of structuring their day efficiently.

Showing 1 - 10 of 2629 Reviews

See All Reviews

Todoist FAQs

Is Todoist completely free?
Yes, Todoist has a free Beginner plan with basic features designed for individual use. It includes task reminders, flexible layouts, and integrations with email and calendars, but limits the total project count. To access advanced features, users can choose from a Pro plan at $4 per user/month or a Business plan at $6 per user/month (billed annually).
Is Todoist good for ADHD?
While Todoist is not specifically designed for ADHD support, the task management tools and reminders could benefit anyone who wants assistance with daily organization. Reviewers appreciate the platform for cheering users when a task is complete. This could help an individual with ADHD who uses positive reinforcement as an external motivator.
Why is Todoist so popular?
Todoist is popular because it is easy to learn and has extensive features that help organize and manage tasks. Users appreciate its help for both personal and professional task management. With a free option for individuals, Todoist is an attractive choice for someone interested in a task management platform.
Does Todoist work without internet?
Yes, Todoist works without access to the internet. When a user loses internet connection, the platform automatically activates offline mode. In offline mode, the platform can still be used for task management, and any changes made will auto-sync when connectivity resumes.
Can you do daily tasks on Todoist?
Yes, you can manage daily tasks on Todoist. You can create daily tasks, set specific due dates/times, and organize a daily schedule. Using the Today View, you can quickly see all the tasks due for the day across every project. You can also review the list, block time on your calendar, or reschedule tasks based on your availability.