Microsoft Dynamics GP (formerly Great Plains)


 

Microsoft Dynamics GP is a financial accounting system for small to midsized businesses that has expanded to encompass a range of functionality increasingly consistent with a complete enterprise resource planning (ERP) suite. The product has been extended by a large network of partners focused on a range of vertical markets. Microsoft Dynamics GP was originally developed by North Dakota-based Great Plains Software and was acquired by Microsoft in 2001. The latest version, Microsoft Dynamics GP 2010, was released in April 2010.

Microsoft Dynamics GP has applications for financial management, human resources management, manufacturing planning, supply chain management, field service, business intelligence, collaboration, compliance and IT management. The Advanced Management edition contains additional features not found within the Business Essentials edition. There are also a la carte modules which can be purchased separately, along with hundreds of third-party applications from Independent Software Vendors (ISVs), which can be added to the system to fit additional needs.

Dynamics GP leverages Microsoft’s Windows and .NET frameworks. Because Microsoft develops the Dynamics products, the resulting technical consistency is a significant benefit. The system can be deployed on-site or hosted for a monthly fee. The company and its partners provide benefits such as online training and support.

 

Microsoft Dynamics GP - Business analyzer
 
  • Microsoft Dynamics GP - Business analyzer
    Business analyzer
  • Microsoft Dynamics GP - Ad hoc queries
    Ad hoc queries
  • Microsoft Dynamics GP - Reminders and dashboards
    Reminders and dashboards
  • Microsoft Dynamics GP - Customizable homepage
    Customizable homepage
  • Microsoft Dynamics GP - Financial dashboard
    Financial dashboard
  • Microsoft Dynamics GP - Purchase order entry
    Purchase order entry
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 2000

18 Reviews of Microsoft Dynamics GP

Showing 1-18 of 18

 

from iPaperless Document Management Solutions
Specialty: Software / Technology
Number of employees: 11 to 20 employees Employees number: 11 to 20 employees

CRM with the Power of POS

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This is the best financial and sales tool for every business weather big or small, Start out small and grow with it as you increase your inventory. The Point of Sale functionality has all the features you get from any main stream POS added with a great accounting collection tool

Likes Least

I couldn't fault the product...i tried very hard because i believed Microsoft shouldn't get involved in this space but they have done a brilliant job at delivering a product that meets running a business with total financial independence when it comes to information collection

Recommendations

If you are not tech savvy get someone to help you demo the product first. it is feature rich making what you are looking for seem like rocket science but if working under the right personnel it will meet all your deadlines.

 

from Textile
Specialty: Manufacturing
Number of employees: 11 to 20 employees Employees number: 11 to 20 employees

Work in progress

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It's a great product if utilized to its ability. Play around and explore

Likes Least

Cost to upgrade/update a bit pricy compared to others and often

Recommendations

Always make sure you consider updates when comparing

 

from Lifetime Products Inc.
Specialty: Manufacturing
Number of employees: 51 to 100 employees Employees number: 51 to 100 employees

Dynamics Done Right

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The information integration was one of the best features. Easy to use. The included processes help users work effectively with little downtime. The flexibility of the software makes for a great over product.

Likes Least

Some of the reporting tools can be improved on. Some users experienced difficulty with support, but they were resolved in a timely manor.

Recommendations

Look at what you need in your business. If you need a comprehensive product, serious consider this one for your small business.

 

from Ionis Pharmaceuticals
Specialty: Pharmaceuticals
Number of employees: 101 to 500 employees Employees number: 101 to 500 employees

Not the best, but it gets the job done

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The fact that it's Microsoft means that it will at least work with Windows...and that going from one version of Windows to another shouldn't be too traumatizing.

Likes Least

It doesn't have all the features that a system of its kind should have.

Recommendations

Take every software for a "test drive". And not just by IT specialists or the individuals implementing it. Instead, have your regular...day to day operators work with the software. They are the ones that will have to use it all the time....their should definitely have a say.

 

from Lifetime Products
Specialty: Consulting
Number of employees: 11 to 20 employees Employees number: 11 to 20 employees

Very Powerful Tool that can be Difficult to Use

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Overall, Microsoft Dynamics GP is a powerful and complex accounting and financial management tool. My favorite parts of the software is that the reports are customizable, and there is a lot you can do with them. Another positive is that the forms and records offer a tremendous amount of detail.

An important feature of MS Dynamics GP is the multiple dashboards available, though they can be overwhelming. One of the more useful ones is the Business Analyzer, which gives multiple options of which KPIs and other bits of data are shown and displayed in separate windows. These can be re-sized and moved around on your monitor so that what you need to see can be seen when you need to see it, if that makes sense.

Likes Least

The main negative is that it can be difficult to use. The processes for doing thing are not intuitive and are unlike other similar systems. The entire user interface feels like something from the early 2000s. Compared to some of the similar products, I believe Dynamics GP would require a bit more training for the general user.

Recommendations

This is the right tool if you need something that's very powerful and customizable, and you don't have a lot of general users who will require training.

 

from Catalyst4Change
Specialty: Food / Beverage
Number of employees: 51 to 100 employees Employees number: 51 to 100 employees

Underwhelming Business Optimization

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GP has the potential to do much of what you would expect from an enterprise software system.

Likes Least

Inspite of its potential to integrate many of the essential information activities within a business, GP falls short in making this an easy or intuitive task. A particular problem for our business is that we receive product in cases; however, GP apparently works in pounds. Therefore, we have had to purchase a third party software to dual track / translate cases and pounds --- this is a clunky process. Substantial custom Sequel code had to be written give users visibility to key data. Although we operate in the Seattle area, high quality VAR support options are limited.

Recommendations

Before considering any software systems, rigorously document and flow out the true reality of your current systems --- be rigorous about this If you don't understand your current situation, the systems you select to drive your future will probably be suboptimal. Define in detail what you want to out of a new system and specifically understand what decisions you would make differently based on these insights. Then clearly define what base date inputs must go into the system to support your desired outputs. When you have completed these tasks, reach out to a systems consultant to help you select the software which can best convert those inputs into your desired outputs. All of the above may sound like common sense; however, my experience indicates that it is rarely done.

 

from AmWINS Group Benefits
Specialty: Insurance
Number of employees: 101 to 500 employees Employees number: 101 to 500 employees

Great product.

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Great product that works with other Microsoft products

Likes Least

reporting is not great out of the system. there are smartlists that can be used, but as far as creating management reports, you may want to use another software.

Recommendations

if you have the financial resources, use this product for accounting and get a BI tool for reporting and updating budgets and forecasts

 

from COVEO Solutions
Specialty: Software / Technology
Number of employees: 101 to 500 employees Employees number: 101 to 500 employees

Real Pain, keep dreaming of moving out.

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Been supporting Dynamics GP for years, and I don't see anything good. If the migration wasn't so hard...

This is a Microsoft application, using Microsoft technology, meaning it uses SQL Server as backend. Easy to backup, or copy company from prod to test. It uses SQL user, you can use it to configure your password requierments.

Likes Least

First, the way you need to install the client and dependencies is a real pain. From computer to computer, you just can't get it work correctly.
Also, they keep session opened, and when you GP crash, you need to "DELETE" the session, really?
Switching across companies is very... painful
They don't always ask to change the date when you keep GP open overnight. And when it does, if you switch companies, it won't change the date on the other companies if it was already open overnight...

Recommendations

Go with a cloud expert, with a much better reputation. You don't want to keep learning something that should be simple.

 

from Choate Rosemary Hall
Specialty: Education
Number of employees: 101 to 500 employees Employees number: 101 to 500 employees

Microsoft Dynamics GP

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Microsoft Dynamics GP is user friendly. It is easy to print trial balances and perform inquiries. Creating new accounts and entering journal entries are very straight forward. Management Reporter - the reporting package with Microsoft Dynamics GP is a step up from FRx.

Likes Least

One thing I find a bit confusing is creating smart lists. I'm sure with additional training, it would be much easier but this is the one area that I find not quite intuitive.

Recommendations

Be sure you have your chart of accounts in order prior to any accounting upgrade. Be sure it makes sense and that you will be able to get the data you need so take your time planning it out. Be sure you can get the reporting you need from the system you are purchasing.

 

from East Texas Copy Systems, Inc.
Specialty: Other
Number of employees: 51 to 100 employees Employees number: 51 to 100 employees

Moved from QuickBooks to GP!

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Express Information Systems out of San Antonio, Texas worked REALLY hard with me and had me up and running in no time! I didn't miss the cut over and was even able to process my first payroll ON TIME!

Likes Least

A bit difficult to set up the way I needed it, but works great now!

Recommendations

I would recommend talking to others that have used the Vendor BEFORE you make the purchase. The Dynamics GP is way more powerful than QuickBooks and more flexible on the reports. Reporting was a big part of my reason to change. I needed flexible reports and EIS made sure that I had what I needed before implementation was complete.

 

from RSB Partners , LLC
Specialty: Accounting / CPA
Number of employees: 6 to 10 employees Employees number: 6 to 10 employees

ME AND GP!

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I am just getting started with GP but the move has been planned for sometime. We wanted an integrated platform for our business and since we chose MS 365 in the cloud and CRM GP was a natural choice, but we did look at others. One had no payroll module, others were excellent but really didn't work within the MS CRM program, and the QuickBooks interface did not appeal to us.

Likes Least

GP is a full accounting program so if you're an accountant it will feel quite right. It does take training, but the hardest problem was talking to so many MS "partners" because the installation, hosting, and training proposals varied widely! Shop around. I found mine by watching YouTube videos and calling the one whose video I liked.

Recommendations

YouTube is great. Make a list, watch the program views then get the demos from the vendors. Shop around to find out what suits you best.

 

from Ultimate Software
Specialty: Software / Technology
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Microsoft Dynamics GP

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Microsoft Dynamics GP is easily integrated with other Microsoft products making the user experience much more rewarding. The integration with Active Directory allows all your users to enjoy a simplified login process. The reporting and tracking capability is extensive and can be expanded even further due to it integration capabilities.

Likes Least

The integration is great but it can add on to your overall system cost quickly. It also does not integrate well with non-Microsoft products.

Recommendations

Be sure to know your business rules and goals before looking into the software and be certain that you have someone with a firm understanding of all the processes that this software will be impacting to avoid costly changes later. Keep an open mind to alternative solutions when considering type of a solution.

 

from GT LLP
Specialty: Accounting / CPA
Number of employees: More than 1,001 employees Employees number: More than 1,001 employees

ERP with a familiar MS Office feel

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Likes Best

Microsoft Dynamics GP does a great job of integrating into the other mainstream Microsoft productivity applications many organizations implement, and it offers some great familiarity that helps someone new to the software feel more comfortable with using the application.

Because it is a Microsoft product, there is also healthy mainstream/community support via online forums.

And, of course, logical access is simplified thanks to integration with Microsoft's Active Directory but you may also opt for SQL Server database logical access as well.

Likes Least

Microsoft Dynamics GP is very light on Customer Relationship Management (CRM) features. Customer accounts and details can be stored in the software for invoicing and other accounting functions, but much is left to be desired. Microsoft instead points you to buying additional software, such as their Dynamics CRM product which integrates nicely with Dynamics GP but adds on additional licensing costs.

Recommendations

When evaluating ERP software, be sure that clear expectations, needs, budget and business requirements are established before engaging vendors.

Develop a set of questions surrounding your business needs and require vendors to demonstrate in detail to get a feel for if the ERP meets your needs. Also, verify that the software can scale well with any potential growth you might hope to encounter in your organization.

 

from Summit Group Software
Specialty: Software / Technology
Number of employees: 21 to 50 employees Employees number: 21 to 50 employees

Consultant perspective of Microsoft Dynamics GP

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Microsoft keeps adding more and more features to Dynamics GP. Between the use of the GP Web Client now, as well as opening up other integration options, getting data in and out of the application is becoming much easier.

Likes Least

It takes a lot to stay on top of the newest features, but that is more of just making sure we as consultants keep up on our skills to best suit our customers' needs. The loss of Business Portal is a slight setback; using the Web Client enhances some features, but it has become expensive again for customers that want to have an employee portal.

Recommendations

Take advantage of the Web Client, take advantage of the integration possibilities, and definitely take advantage of reporting and BI. A lot of customers are so set in their ways of doing processes that any time a new software is introduced, it would be a great time to rethink/retrain on processes to make them more efficient and get the data to the right people right at their fingertips.

 

from Partners Group
Specialty: Banking & Mortgage
Number of employees: 11 to 20 employees Employees number: 11 to 20 employees

Like with most software, everything depends on the implementation

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Microsoft is continuously putting R&D into this product and there are a lot of add-on functionalities in the marketplace.

Likes Least

Microsoft didn't offer much in the way of recommending a good implementation partner.

Recommendations

When we at Partners Group first tried implementing GP, we didn't have a great experience. After getting a competent partner, the transition went much smoother and we streamlined our back-office in very short order. Everything depends on the partner you choose!

 

from ICBO

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GP has been a disappointment for our company. The software does fit our simple business of shipping books. Some functions such as back orders are a simple disaster, as you cannot print multiple orders at once. My advice is to do your research.

 

from Renaissance Leather

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We are a wholesale business that uses the Sales, Purchasing, Inventory and Financial modules in GP. We recently upgraded to version 10 which was performed by Keyquest Consulting. We were down for less than a day and it was easy to learn the new version. GP is very user friendly for those doing data entry and those retrieving the data to analyze. Customer support is excellent, but rarely needed.

 

from Leather Miracles

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Our company is a wholesaler that operates differently from a lot of other organizations. Microsoft Dynamics is able to change and adapt to the way that we do business. We used different accounting software before switching 5 years ago and we have never thought about switching again.

The implementation and training went smoothly and we didn't have any down time during the week. Any time that we have a problem (which isn't common), the support we receive is great. Reports are extremely easy to create and customize to each individual user as well as export to Excel.

I would recommend Microsoft Dynamics GP to anyone looking for software that is easy to use and produces reliable and accurate data.

 
 
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