Microsoft Dynamics GP (formerly Great Plains)


 

Microsoft Dynamics GP is a financial accounting system for small to midsized businesses that has expanded to encompass a range of functionality increasingly consistent with a complete enterprise resource planning (ERP) suite. The product has been extended by a large network of partners focused on a range of vertical markets. Microsoft Dynamics GP was originally developed by North Dakota-based Great Plains Software and was acquired by Microsoft in 2001. The latest version, Microsoft Dynamics GP 2010, was released in April 2010.

Microsoft Dynamics GP has applications for financial management, human resources management, manufacturing planning, supply chain management, field service, business intelligence, collaboration, compliance and IT management. The Advanced Management edition contains additional features not found within the Business Essentials edition. There are also a la carte modules which can be purchased separately, along with hundreds of third-party applications from Independent Software Vendors (ISVs), which can be added to the system to fit additional needs.

Dynamics GP leverages Microsoft’s Windows and .NET frameworks. Because Microsoft develops the Dynamics products, the resulting technical consistency is a significant benefit. The system can be deployed on-site or hosted for a monthly fee. The company and its partners provide benefits such as online training and support.

 

Microsoft Dynamics GP - Business analyzer
 
  • Microsoft Dynamics GP - Business analyzer
    Business analyzer
  • Microsoft Dynamics GP - Ad hoc queries
    Ad hoc queries
  • Microsoft Dynamics GP - Reminders and dashboards
    Reminders and dashboards
  • Microsoft Dynamics GP - Customizable homepage
    Customizable homepage
  • Microsoft Dynamics GP - Financial dashboard
    Financial dashboard
  • Microsoft Dynamics GP - Purchase order entry
    Purchase order entry
Supported Operating System(s):
Windows XP, Windows Vista, Windows 7, Windows 2000, Web browser (OS agnostic)

10 Reviews of Microsoft Dynamics GP

Showing 1-10 of 10

 

from Choate Rosemary Hall
Specialty: Education
Size of portfolio: 11 to 20 users Portfolio size: 11 to 20 users

Microsoft Dynamics GP

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Likes Best

Microsoft Dynamics GP is user friendly. It is easy to print trial balances and perform inquiries. Creating new accounts and entering journal entries are very straight forward. Management Reporter - the reporting package with Microsoft Dynamics GP is a step up from FRx.

Likes Least

One thing I find a bit confusing is creating smart lists. I'm sure with additional training, it would be much easier but this is the one area that I find not quite intuitive.

Recommendations

Be sure you have your chart of accounts in order prior to any accounting upgrade. Be sure it makes sense and that you will be able to get the data you need so take your time planning it out. Be sure you can get the reporting you need from the system you are purchasing.

 

from East Texas Copy Systems, Inc.
Specialty: Other
Size of portfolio: 2 to 5 users Portfolio size: 2 to 5 users

Moved from QuickBooks to GP!

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Express Information Systems out of San Antonio, Texas worked REALLY hard with me and had me up and running in no time! I didn't miss the cut over and was even able to process my first payroll ON TIME!

Likes Least

A bit difficult to set up the way I needed it, but works great now!

Recommendations

I would recommend talking to others that have used the Vendor BEFORE you make the purchase. The Dynamics GP is way more powerful than QuickBooks and more flexible on the reports. Reporting was a big part of my reason to change. I needed flexible reports and EIS made sure that I had what I needed before implementation was complete.

 

from RSB Partners , LLC
Specialty: Accounting / CPA
Size of portfolio: 2 to 5 users Portfolio size: 2 to 5 users

ME AND GP!

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Likes Best

I am just getting started with GP but the move has been planned for sometime. We wanted an integrated platform for our business and since we chose MS 365 in the cloud and CRM GP was a natural choice, but we did look at others. One had no payroll module, others were excellent but really didn't work within the MS CRM program, and the QuickBooks interface did not appeal to us.

Likes Least

GP is a full accounting program so if you're an accountant it will feel quite right. It does take training, but the hardest problem was talking to so many MS "partners" because the installation, hosting, and training proposals varied widely! Shop around. I found mine by watching YouTube videos and calling the one whose video I liked.

Recommendations

YouTube is great. Make a list, watch the program views then get the demos from the vendors. Shop around to find out what suits you best.

 

from Ultimate Software
Specialty: Software / Technology
Size of portfolio: 21 to 50 users Portfolio size: 21 to 50 users

Microsoft Dynamics GP

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Likes Best

Microsoft Dynamics GP is easily integrated with other Microsoft products making the user experience much more rewarding. The integration with Active Directory allows all your users to enjoy a simplified login process. The reporting and tracking capability is extensive and can be expanded even further due to it integration capabilities.

Likes Least

The integration is great but it can add on to your overall system cost quickly. It also does not integrate well with non-Microsoft products.

Recommendations

Be sure to know your business rules and goals before looking into the software and be certain that you have someone with a firm understanding of all the processes that this software will be impacting to avoid costly changes later. Keep an open mind to alternative solutions when considering type of a solution.

 

from GT LLP
Specialty: Accounting / CPA
Size of portfolio: 11 to 20 users Portfolio size: 11 to 20 users

ERP with a familiar MS Office feel

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Likes Best

Microsoft Dynamics GP does a great job of integrating into the other mainstream Microsoft productivity applications many organizations implement, and it offers some great familiarity that helps someone new to the software feel more comfortable with using the application.

Because it is a Microsoft product, there is also healthy mainstream/community support via online forums.

And, of course, logical access is simplified thanks to integration with Microsoft's Active Directory but you may also opt for SQL Server database logical access as well.

Likes Least

Microsoft Dynamics GP is very light on Customer Relationship Management (CRM) features. Customer accounts and details can be stored in the software for invoicing and other accounting functions, but much is left to be desired. Microsoft instead points you to buying additional software, such as their Dynamics CRM product which integrates nicely with Dynamics GP but adds on additional licensing costs.

Recommendations

When evaluating ERP software, be sure that clear expectations, needs, budget and business requirements are established before engaging vendors.

Develop a set of questions surrounding your business needs and require vendors to demonstrate in detail to get a feel for if the ERP meets your needs. Also, verify that the software can scale well with any potential growth you might hope to encounter in your organization.

 

from Summit Group Software
Specialty: Software / Technology
Size of portfolio: 2 to 5 users Portfolio size: 2 to 5 users

Consultant perspective of Microsoft Dynamics GP

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Likes Best

Microsoft keeps adding more and more features to Dynamics GP. Between the use of the GP Web Client now, as well as opening up other integration options, getting data in and out of the application is becoming much easier.

Likes Least

It takes a lot to stay on top of the newest features, but that is more of just making sure we as consultants keep up on our skills to best suit our customers' needs. The loss of Business Portal is a slight setback; using the Web Client enhances some features, but it has become expensive again for customers that want to have an employee portal.

Recommendations

Take advantage of the Web Client, take advantage of the integration possibilities, and definitely take advantage of reporting and BI. A lot of customers are so set in their ways of doing processes that any time a new software is introduced, it would be a great time to rethink/retrain on processes to make them more efficient and get the data to the right people right at their fingertips.

 

from Partners Group
Specialty: Banking & Mortgage
Size of portfolio: 2 to 5 users Portfolio size: 2 to 5 users

Like with most software, everything depends on the implementation

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Likes Best

Microsoft is continuously putting R&D into this product and there are a lot of add-on functionalities in the marketplace.

Likes Least

Microsoft didn't offer much in the way of recommending a good implementation partner.

Recommendations

When we at Partners Group first tried implementing GP, we didn't have a great experience. After getting a competent partner, the transition went much smoother and we streamlined our back-office in very short order. Everything depends on the partner you choose!

 

from ICBO

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GP has been a disappointment for our company. The software does fit our simple business of shipping books. Some functions such as back orders are a simple disaster, as you cannot print multiple orders at once. My advice is to do your research.

 

from Renaissance Leather

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We are a wholesale business that uses the Sales, Purchasing, Inventory and Financial modules in GP. We recently upgraded to version 10 which was performed by Keyquest Consulting. We were down for less than a day and it was easy to learn the new version. GP is very user friendly for those doing data entry and those retrieving the data to analyze. Customer support is excellent, but rarely needed.

 

from Leather Miracles

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Our company is a wholesaler that operates differently from a lot of other organizations. Microsoft Dynamics is able to change and adapt to the way that we do business. We used different accounting software before switching 5 years ago and we have never thought about switching again.

The implementation and training went smoothly and we didn't have any down time during the week. Any time that we have a problem (which isn't common), the support we receive is great. Reports are extremely easy to create and customize to each individual user as well as export to Excel.

I would recommend Microsoft Dynamics GP to anyone looking for software that is easy to use and produces reliable and accurate data.

 
 
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