Finding software can be overwhelming. We have helped hundreds of lodging companies choose the right bed & breakfast software so they can manage reservations and market their properties online.
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innRoad is a cloud-based property management system designed to meet the needs of hospitality businesses of all sizes including hotels, motels, resorts, B&Bs, lodges and campgrounds. innRoad provides tools to help users manage hospitality... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Cloudbeds is a cloud-based hotel management solution suitable for small to midsize hotels, vacation rentals, hostels and B&Bs. Key features include front office management, central reservations, housekeeping management, online booking... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
eviivo suite is a cloud-based booking management software designed to help small hotels, lodges, vacation rentals, and other establishments manage guests, reservations, payments and more. It offers white-labelling capabilities, which... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
HotelKey PMS is a cloud-based property management solution that enables businesses in the hospitality industry to streamline processes related to point-of-sale, housekeeping, maintenance, inventory and more. Professionals can utilize... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Little Hotelier is an all-in-one property management and guest acquisition solution for the small hotels, guesthouses and bed and breakfasts, 30 rooms and under. At its core it is a property management system (PMS) that handles the... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
WebRezPro is a cloud-based property management solution designed specifically for the hospitality and hotel industry. The solution helps a broad range of hospitality segments including hotels, inns, lodges, cabins, campgrounds, hostels... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
RMS is a global provider of innovative, cloud-based technology solutions for the hospitality industry. By offering business insights, best practices and user-friendly software, RMS enables hotels, resorts, campgrounds, RV parks and... Read more
Platforms: MacWinLinux
Deployments: Cloud
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ThinkReservations provides a fast, professional and comprehensive property management system (PMS) for independent lodging businesses. With a blend of business management solutions, integrated payment processing, US-based customer... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Innkeeper’s Advantage is an integrated cloud-based reservation and hospitality property management solution designed for bed and breakfasts, boutique inns and more. Key features include front office management, marketing management,... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Snapfix uses photos as the basis for task management. Businesses can leverage the eyes and ears of team members to identify problems or faults, capture photos and create issue-based tasks, assign the tasks to appropriate personnel... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
SiteMinder is a complete online guest acquisition platform for independent hotels, groups chains. The cloud-based technology helps hotels increase their reach and fill their rooms via direct channels (owned website and social media... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
OwlNest is an intuitive three-in-one property management system, channel manager, and booking engine. Our powerful hospitality solution makes life easier to save hoteliers time. This is invaluable in a competitive industry. OwlNest... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Lodify is a hotel and hospitality management system that allows users to create custom vacation rental web design. The Lodgify website is available to rental owners in a variety of industries including bed & breakfast innkeepers and... Read more
Platforms: MacWinLinux
Deployments: Cloud
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eZee Absolute from eZee Technosys is a cloud-based solution designed to help hotels of different sizes and types in handling their day-to-day operations. The solution has a property management system with multi-property support, allowing... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Sirvoy is a cloud-based hotel management platform suitable for hotels, inns, timeshares and more. Key features include front office and property management, reservation and booking management, housekeeping and guest relationship management. Sirvoy’s... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
iGMS is a vacation rental software that helps hosts to effectively handle day-to-day short-term rental management tasks. The solution enables users to operate all Airbnb, HomeAway and Vrbo accounts via a single interface, with access... Read more
Platforms: MacWinLinux
Deployments: Cloud
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Hotelogix by HMS InfoTech is a cloud-based hotel management solution for hospitality businesses. The solution provides applications such as front desk operations, Point of Sale, housekeeping and more. Users can access the other modules... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
STAAH ConvertDirect Booking Engine is a cloud-based booking solution for hotels, bed and breakfasts, motels, campgrounds and resorts of all sizes. It offers conversion tracking, a mobile-responsive interface and a rate-tracking tool. ConvertDirect... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
ReservationKey is a cloud-based reservation management solution designed for hotels, inns, bed and breakfasts and other vacation rental businesses. Key features include a mobile-friendly user interface, calendar management, built-in... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
Base7booking is a cloud-based property management program designed for the hospitality industry. The solution is accessible from any mobile device. The program is suitable for running a single property or multiple locations simultaneously. Base7booking... Read more
Platforms: MacWinLinux
Deployments: Cloud
Business Size:
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Recent forecasts show the travel industry shows no signs of slowing down: U.S. consumer spending on travel is projected to grow by about $1 billion every year through 2022.
As a manager of a bed and breakfast (B&B), you have an opportunity to seize a portion of these bookings with a unique and personal experience, and software is necessary to compete in today's digital landscape. However, navigating the hundreds of options available for lodging providers can be overwhelming.
Hotel management and property management solutions offer a lot of value, but it's important to find vendors that can provide a specific set of functionality designed for the challenges of operating a B&B. This guide is designed to help you understand the features, benefits and other considerations of bed and breakfast software before you start evaluating.
In this guide, we'll cover:
What Is Bed and Breakfast Software?
Common Features of Bed and Breakfast Software
Benefits of Bed and Breakfast Software
Key Considerations
What Is Bed and Breakfast Software?
B&B software has, as you may expect, many of the same features as a traditional hotel management system, and with the same goal of running an efficient, clean, profitable lodging business that can reach hundreds of thousands potential guests across the globe.
Managing reservations, scheduling cleanings, completing transactions, curating how your property is marketed online and other functions are core features of B&B software. Full hotel management systems usually include more features, like maintenance management work order systems or advanced analytics.
An example of an online booking engine, provided by innRoad
Smaller companies may not need these features, but you can choose to add more functionality as you grow. Modern hospitality management vendors capabilities are designed to help companies scale with additional modules for more sophisticated management.
Common Features of Bed and Breakfast Software
B&B software shares many of the same features as hotel management systems to accept reservations, handle front desk activities, manage housekeeping and track information about guests. Vendors can offer a customized system with a combination of the following features:
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Reservation management and front desk |
Provides a color-coded calendar view to manage and edit bookings and check guests in and out. |
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Online booking engine (OBE) |
Allows guests to book reservations at your property directly from your website. |
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Housekeeping management |
Manages any housekeeping staff, assigns tasks and tracks the status of each room or unit. |
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Collects contact, payment and preferences about guests for use in marketing strategies. |
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Allows B&Bs to complete transactions for bookings, food and drinks, room service, retail or other incidentals. |
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Manages any maintenance staff, assigns work orders and tracks completed work. |
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Website management |
Allows users to customize their website and OBE with brand logos and colors, as well as specific landing pages. |
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Reporting |
Generates reports regarding revenue, booking or customer data to reveal trends or problems. |
Benefits of Bed and Breakfast Software
Bed and breakfast software provides many of the same time and cost-saving benefits as a standard hotel management system, including:
- Increased organization and automation. Many smaller hospitality companies use old spreadsheets or paper calendars to manage their reservations and finances. Even if your volume of guests is low, software gives you time to leverage your unique characteristics by removing busy work and automating daily tasks.
- Data-driven personalization. As your guests check-in, you can collect details about their trip, interests and demographic information to store in the system that you can use to personalize marketing materials. Create a memorable experience by using this data to improve their experience during the stay as well.
- Greater marketing reach. In a world where online travel agencies (OTAs) regularly grab the top results when travelers are searching online, independent hoteliers and lodging providers must market their property online to ensure people can find them. Bed and breakfast systems usually include a connection to the Global Distribution System (GDS), allowing you to manage information about your property on multiple channels.
Key Considerations
When evaluating bed and breakfast software vendors, it's important to understand a couple of key factors that can make a significant impact on the system's long-term value and affordability:
Mobility capabilities to remotely manage property. Software vendors for nearly every industry are introducing native mobile apps or web-based versions of their systems for smartphones and tablets, and hospitality is no different. If you tend to be away from the property or have multiple properties to manage in different areas, you can use your mobile device to keep track of important changes in real-time, no matter where you are.
Deployment options for varying levels of control. Cloud-based software changed the way companies buy and use technology, but it's not preferred for all businesses. When reviewing products, inquire about how the vendor services cloud-based systems and decide whether you need to keep your data on-premises. For most hospitality companies, a cloud-based system is a common choice for flexibility and lower upfront cost.