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Taylor Short, Market Research Associate
Last updated: July 4, 2015

Top 10 Most Recommended Web-based Property Management Software Systems

 
Buildium We like that Buildium's web-based property management software offers unlimited users and document storage. Monthly fee delivers bank-level security and data back-up, complete accounting functionality, and online tenant access.
        216 Reviews
 Price
 Demo

251

Recommendations
in the last 30 days
Rentec Direct Rentec Direct's Web-based solution helps streamline essential day-to-day accounting and property management tasks. Features include tenant portal, online payment, general ledger and more.
        11 Reviews
 Price
 Demo

132

Recommendations
in the last 30 days
AppFolio Property Manager We like that AppFolio was built by the founders of Citrix GoToMeeting. So it stands to reason this web-based solution has tons of functionality like Google map integration, iPhone access, and free online rent collection.
        61 Reviews
 Price
 Demo

110

Recommendations
in the last 30 days
Propertyware Propertyware's software-as-a-service model provides easy access to essential property management functions, all in a web-based portal. Propertyware houses and maintains the software, helping you reduce long-term IT expense.
         18 Reviews
 Price
 Demo

83

Recommendations
in the last 30 days
SimplifyEm SimplifyEm provides all the features any landlord or property manager needs, including accounting, tenant & lease tracking, and vendor & bank tracking. Since the system is web-based, users can access information nearly anywhere.
       12 Reviews
 Price
 Demo

74

Recommendations
in the last 30 days
 

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MRI Commercial Management Offering automated calculations and billing, MRI Commercial Management removes human errors from recovery calculations and square footage adjustments. This solution offers depth of functionality while being heavily customizable.
         15 Reviews
 Price
 Demo

29

Recommendations
in the last 30 days
Rent Manager Rent Manager's web-based version provides same reliable functionality as traditional software. Yet offers additional online modules and delivers bi-hourly data backups, real-time remote access, and mobile admin features.
        23 Reviews
 Price
 Demo

25

Recommendations
in the last 30 days
Budgetrac Established in 1989, Budgetrac is an on-premise or web-based Property Management solution for small to mid-size developers, fee managers, and property owners. It offers robust standalone Property Accounting functionality.
       0 Reviews
 Price
 Demo

23

Recommendations
in the last 30 days
Total Management Total Management is an entirely Cloud-based (i.e. Web-based) system that makes best use of the Web through capabilities such as a tenant portal with online payments, work orders, an amenity scheduler and more.
        17 Reviews
 Price
 Demo

20

Recommendations
in the last 30 days
storEDGE storEDGE's Management Suite is a program specifically built for storage management facilities. Leads, current tenants, and employees are all tracked within this cloud-based solution.
       0 Reviews
 Price
 Demo

14

Recommendations
in the last 30 days
 
 


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Canyon View at Ventana

Buyer's Guide

In the traditional software model, software is installed onto the user’s computer at the property management office. However, over the last few years, Web-based Software as a Service (SaaS) has seen tremendous growth in popularity. There are four major reasons for this increased adoption of this fee-based module.

Common Features of Web-Based Property Management Software

Faster, easier set-up time. Installing software to a local computer takes time and energy. It requires knowledge of system components, data backup, maintenance, updates and repair in the event anything goes wrong. Web-based software requires no installation: just an Internet connection. Because the vendor hosts the software for you, system upgrades and regular maintenance are taken care of for you.

Lower up-front costs. Rather than purchasing the software up front, the user pays a license fee, usually monthly. This drastically reduces upfront costs, which benefits most small business. 

Ease of access. Typically in the traditional on-premise model, applications can only be accessed by the computers with the particular software installed. Because SaaS applications are Web-based, any computer with a Web browser can access them. That means your data is easily accessible wherever you are. 

Website integration. Web-based systems simplifiy integration with the company’s website, and with that integration comes features crucial in managing the property. For example, tenants can have their own portal, allowing them to pay rent and make maintenance requests online; and vacancies can be posted on the company website and then ported directly to major locator services like Craigslist, Apartments.com or Rentals.com.  

With the advent of the SaaS model, property managers are effectively renting the system, rather than buying it. Support, upgrades and ancillary fees are all bundled into the monthly or annual subscription, which may be a set fee or may be based on the number of units and/or users.

  Perpetual License Subscription Model
Upfront costs Large Small
Recurring costs Small (upgrades) Medium
Benefits Permanent Ownership Cancel any time, no-hassle upgrades & support
Drawbacks Sunk costs, technical infrastructure required Recurring fees add up over time


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