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FrontRunners 2023 is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about

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Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet

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Scoro is a comprehensive work management software specifically designed to cater to the unique needs of service businesses that have grown weary of dealing with disjointed systems, unpredictable workloads, and shrinking profit ma...Read more about Scoro

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Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more about Wrike

4.3 (2555 reviews)

12 recommendations


Ravetree is a cloud-based project management solution with integrated resource planning, customer relationship management and time and expense tracking capabilities. The solution helps users manage project workflows, task assignme...Read more about Ravetree

4.3 (21 reviews)

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WorkOtter is a SaaS project, resource, and portfolio management solution built for teams of 50-200 who demand a simple, sensible, and supportable PPM alternative. Touting over 50 gorgeous, configurable, and full animated dashboard...Read more about WorkOtter

4.9 (198 reviews)

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Proggio is a project and portfolio management solution for professionals. -No more confusing waterfall charts that scroll endlessly down a page. Instead, understand the full scope of your elaborate portfolio in just one quick sn...Read more about Proggio

4.6 (39 reviews)

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The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees unify resource management, project management, financial management, business intelligence and team collaboration all in one...Read more about Kantata

4.2 (603 reviews)

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Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira


FrontRunners 2023

Asana is a comprehensive project management tool that offers a range of technical features to streamline workflows and enhance collaboration within teams. With its user-friendly interface and robust capabilities, Asana provides or...Read more about Asana


FrontRunners 2023

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp


Procore manages your projects, resources, and financials from project planning to closeout. The platform connects every project contributor with the owner and general or specialty contractor. The centralized dashboard allows manag...Read more about Procore


FrontRunners 2023

Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together. Miro enables distributed teams to come together to synthesize information, clarify complex idea...Read more about Miro


FrontRunners 2023

MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. The Kanban-style project boards are customizable and can be set up to support any agile workflow. From classic project and t...Read more about MeisterTask


Bitrix24 is an online workspace for small, medium, and large businesses. It features over 35 cross-integrated tools, including CRM, tasks, Kanban board, Gantt chart, messenger, video calls, file storage, workflow automation, and m...Read more about Bitrix24


Odoo is the #1 open-source integrated business apps suite. Main apps include Website Builder, eCommerce, CRM, Accounting, Project Management, Warehouse Management, Manufacturing, Human Resources, and Marketing. There is an app for...Read more about Odoo


Aha! helps companies build lovable software. We provide the world's #1 product development tools — Aha! Roadmaps, Aha! Ideas, Aha! Notebooks, and Aha! Develop — which are used by more than 700,000 builders. Product teams rely on o...Read more about Aha!


FrontRunners 2023

Paymo is a work and project management software for small-medium businesses. This solution supports remote work and offers project planning, resource scheduling, team collaboration, file proofing, time tracking, and project accoun...Read more about Paymo


FrontRunners 2023

GanttPRO is a cloud-based project management solution for small to midsize companies, as well as individual users. The software offers Gantt charts, scheduling, progress tracking and more. GanttPRO enables managers to schedul...Read more about GanttPRO

Buyers Guide

Last Updated: March 16, 2023

Gantt charts are a valuable project management (PM) tool. Used for planning and tracking waterfall projects, Gantt charts help stakeholders coordinate and agree on baselines for scope, budget and timeline—metrics used to determine project success.

Gantt chart software automates many PM functions, allowing managers to more easily create project schedules, assign tasks to users, track the progression of work items and share updates with the team.

Whether you're looking to purchase your first PM Gantt chart system or update your current software, this buyer's guide can help you make a more informed decision.

Here's what we'll cover:

What Is Gantt Chart Software?

Common Capabilities of Gantt Chart Software

Benefits and Potential Challenges

What Is Gantt Chart Software?

A Gantt chart is a graphical representation of a project, displaying the scope (e.g., tasks and milestones) on the y-axis, against the schedule, or time, on the x-axis.

Tasks are illustrated as horizontal bars. Their position and length reflect the start date, duration and end date. Dependent tasks are connected using a physical link, e.g., the arrows in the screenshot below, and concurrent tasks are stacked according to their start dates.


A Gantt chart in Mavenlink

Gantt chart software is used to create digital Gantt charts, automating and saving time on various actions, including:

  • Scheduling task start and end dates

  • Assigning tasks to users

  • Identifying the critical path

  • Cascading changes across subsequent tasks

  • Sharing updates with stakeholders (e.g., task status, at-risk items and reprioritization)

The ability to cascade changes across subsequent tasks is a benefit that cannot be overstated. If Task A is late by one day, the start dates and due dates for each task following it will update accordingly. Managers receive an alert so they can schedule notifications to let team members know how the delay will impact their activities. They'll also have the option to notify stakeholders if corrective action is required.

Gantt charts act as visual aids that communicate project status at a glance. Information is centralized, which keeps stakeholders on the same page at every stage of the project life cycle, from planning to closeout.

Organizations can purchase Gantt chart software as a stand-alone or "best-of-breed" solution, or as part of a larger PM platform.

Often, when Gantt charts are included as an application within a larger platform, teams can choose from "multiple views," meaning they can view tasks in a calendar view, list format or in a Gantt chart. If your stakeholders have different preferences for how they want to receive updates, you should consider this type of solution.

Best-of-breed tools are often more specialized than integrated suites. If you have industry-specific needs, or require custom fields and templates, a stand-alone system is more suitable.

Common Features of Gantt Chart Software

Look for the following capabilities as you evaluate Gantt chart tools:

Task management

Identify project requirements, break requirements down into deliverables and individual tasks (e.g., work breakdown structure). Assign start and due dates, assign priority and cost, add task notes and assign tasks to users. Drag-and-drop: Set start and end dates by manipulating the bar length on the calendar. Reorder tasks by dragging-and-dropping them along the timeline. Critical path: Identify the critical path by highlighting the longest sequence of tasks that determine the minimum amount of time needed to complete a project.

Resource management

See each team member's availability and workload. Assign users to tasks based on availability and skill set (recorded and saved in a skills database), or use a placeholder resource until a user with that skill becomes available.

Project planning

Form the project initiative; create the work breakdown structure; set baselines for scope, budget and timeline; develop the risk management plan; and develop a communication strategy for stakeholders. Some tools may include project templates you can choose from, or you can create and save your own. Read more: "Project Planning Checklist: 5 Steps Every Plan Should Follow"

Project tracking

See project status at a glance. The Gantt chart acts as a live dashboard showing a bird's-eye view of project progress. Reports will vary, but can include baselines (comparing actuals to the original plan), resource forecasting, time tracking and risk reports. Color-coding: Use colors to represent task attributes such as status (e.g., all overdue tasks are red), or to indicate who the task is assigned to (e.g., all Bob's tasks are purple). Task-shading: Use shading to represent percent complete, e.g., a task that's 25 percent complete would be one-quarter shaded.

Document management

Upload files to tasks, share with other users and store in a centralized, searchable repository. Ask vendors about storage limits within product tiers, archive or delete tasks and documents and integrate with new or existing content management systems.

Benefits and Potential Challenges

While there are many benefits to using Gantt chart software, small and midsize businesses considering these tools for the first time should also be aware of potential challenges.


  • Gantt charts can be used to convey a wealth of project information, from high-level scheduling to specific task details. Viewers know who is responsible for tasks, when tasks need to be completed and how individual tasks relate to larger project requirements and deliverables.

  • Tracking project progress publicly can be a great motivator for both individual productivity and overall team performance. Tools with time-tracking can also help users learn to better manage their time and prioritize their queue.

  • Visually laying out project requirements on a timeline, and breaking deliverables down into individual tasks is a great way to more accurately set baselines for scope, budget and timeline. Users can clearly see how adding items to the scope will push the project out, or how costs will increase.


  • As is true of any tool, the quality of the output is only as good as the data put into it. The value of Gantt charts is reliant on the accuracy of resource estimates used to create budget and timeline projections.

  • Gantt charts require upkeep. Especially if you want to use them for project tracking, you will need to assign ownership of the Gantt chart to a manager and require them to update the system accordingly.

  • Gantt charts don't automatically account for Murphy's law—whatever can go wrong will go wrong. So it's important to leave some cushion in the system to account for issues when you're building out project schedules.