Finding software can be overwhelming. We've helped thousands of small businesses choose the right payroll software so they can calculate wages and make sure workers are paid on time.

Showing 1-20 of 50 products

Zenefits

Zenefits is an all encompassing HR SaaS platform designed specifically for small and midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Wellbeing and Performance apps and combines... Read more

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Recent recommendations: 175 recommendations

Platforms: MacWin
Deployments: Cloud
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RUN Powered by ADP

RUN Powered by ADP (RUN"), is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read more

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Recent recommendations: 84 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Gusto

Gusto is a modern, online people platform that helps small businesses take care of their teams. Gusto offers products and services to help you onboard, pay, insure, and engage your team in one integrated, easy-to-use platform loved... Read more

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Recent recommendations: 69 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Workful

Workful is a cloud-based payroll and employee management solution designed to help small businesses automate processes for internal communication, time tracking, onboarding and more. Key features include direct deposit, geo-fenced... Read more

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Recent recommendations: 44 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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APS

APS has a mission: to make payroll and HR easier. They have been providing payroll and tax compliance services to companies since 1996. In 2004, APS released its cloud-based solution for workforce management. APS delivers a single-system... Read more

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Recent recommendations: 36 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Patriot Payroll

Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different processes associated with managing payroll payments and tax submissions. The solution... Read more

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Recent recommendations: 35 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Viventium

Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read more

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Recent recommendations: 21 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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TeamPay by ADP™

TeamPay by ADP is a payroll solution designed for Canadian small business owners. The solution is cloud-based, protected by double-layer authentication, and allows users to access systems from multiple devices through a secure system. TeamPay... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Payroll Connected

Payroll Connected is a fully automatic online payroll processing software. Just enter the hours worked, and it’s done! Stat, Vac, OT and deductions are calculated automatically. Plus ROEs, T4s, reports and more. Payroll Connected... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Triton HR

Triton HR offers small to midsize companies a cloud-based human resources (HR) solution that integrates payroll services, employee benefits and core HR applications into a single system. The system can be configured to support a wide... Read more

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Recent recommendations: 3 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Evolve HCM

Evolve HCM is a SaaS human resource and payroll solution for small to medium-sized cannabis employers. Our product is a fully integrated, fully mobile enabled, full suite human resources application which includes: Recruitment, Onboarding,... Read more

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Recent recommendations: 1 recommendations

Platforms: MacWinLinux
Deployments: Cloud
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Hubstaff

Whether businesses are starting up a new team or looking for a better way to manage employees, Hubstaff has everything required to run teams confidently. With the innovative and robust time tracking and task management solution, enterprises... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Paychex Flex

Paychex Flex is a modular, web-based human capital management solution designed to meet the needs of employers of any size and industry. With a single login, users can access recruiting and applicant tracking (ATS), onboarding, HRIS,... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Square Payroll

Square Payroll is a full-service payroll solution that helps small businesses pay employees and handle payroll taxes. It can be integrated with a variety of payment processing and employee management systems. Square Payroll offers... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Paylocity

Paylocity is a web-based human resources (HR) software solution suited to businesses of any size, across a variety of industries. Key features of this platform include payroll, core HR, benefits administration, time and labor and talent... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Calamari

Calamari is a cloud-based human resources solution that offers two modules: leave management and clock in/out services. The software is suitable for small to midsize businesses in any industry and offers Android and iOS mobile apps. Users... Read more

Platforms: MacWinLinux
Deployments: Cloud
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BrightPay

BrightPay, winner of Payroll Software of the Year 2018 is a payroll and automatic enrolment software that makes managing payroll easy. BrightPay is one of Ireland and the UK’s market payroll software providers for accountants and... Read more

Platforms: MacWin
Deployments: On premise
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OnPay

OnPay is a cloud-based payroll solution that helps small businesses automate tax filing and payment workflows. Key features include employee self-onboarding, new hire reporting, automated payroll taxations and scheduled pay runs. OnPay... Read more

Platforms: MacWinLinux
Deployments: Cloud
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Wagepoint

Wagepoint is a cloud-based payroll management solution that caters to small businesses helping them to pay their employees or contractors while remaining compliant with IRS regulations. It serves businesses across industries like banking,... Read more

Platforms: MacWinLinux
Deployments: Cloud
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QCommission

QCommission is a cloud-based and on-premise sales commission solution for small to midsize businesses and larger enterprises. It helps users calculate salespeople’s compensation. QCommission allows users to calculate commissions... Read more

Platforms: MacWinLinux
Deployments: CloudOn premise
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Buyers guide


Last Updated: March 28, 2020

What Is Small-Business Payroll Software?

Small business payroll software is a type of software that helps small businesses streamline and automate payroll processing tasks. The software saves time and effort as well as reduces errors otherwise possible while doing the tasks manually.

This type of software is designed to help small-business users process payroll in house. It often includes modules for time tracking, tax filing and benefits administration. Small-business payroll software automates data entry and tedious processes that users would otherwise have to do manually, saving both time and labor costs.

There are many different solutions out there. Larger companies might need deeper functionality for managing human resources in multiple locations or tools for complex reporting as part of their payroll system. But small businesses typically need software with more basic capabilities, such as compensation, time tracking and tax filing.

There are a number of vendors that provide payroll software tailored specifically to the needs of small businesses. This guide will give you a head start on choosing the right system. We’ll cover:

Common Applications of Small-Business Payroll Software
What Type of Buyer Are You?
Market Trends to Understand

Common Applications of Small-Business Payroll Software

These systems often come with some or all of the following core capabilities:

Compensation Found in every system, this application automates payroll processing. Users assign pay rates to employees, and employee hours are entered directly or imported. The system then automatically calculates wages and generates paychecks. Direct deposit options are usually offered, and bonuses, commissions, overtime and tips can be added.
Time and attendance Time clock functionality allows employees to clock in and out. Administrators can also track employee attendance.
Tax filing Automatically prepares, files and pays state and federal taxes. Alternatively, provides tax calculations and/or documents for users to prepare and file manually.
Insurance and benefits Some systems have functionality for insurance and benefits administration. This allows users to enroll employees in insurance benefits and manage benefit elections. Paid time off can also typically be accrued and tracked.

What Type of Buyer Are You?

While there are many different solutions out there targeting smaller companies, not all small businesses are created equal. Consider what your requirements are as you begin researching products:

Basic payroll needs. If you are just looking for a basic solution to streamline payroll processing, consider entry-level, affordable products with more limited functionality (e.g., Patriot PAY).

More robust workforce management. Perhaps you need a payroll system that also offers more robust tools, such as tax compliance and filing, insurance and benefits administration and employee management. There are vendors that offer greater functionality at affordable prices, such as Gusto (formerly ZenPayroll) and Wagepoint.

Payroll and HR for growing businesses. If your business is growing and you know you may need to scale up to a full HR suite, consider a vendor that offers tiered packages. These let you easily upgrade without having to learn a whole new system. An example of this type of system is RUN Powered by ADP.

Benefits of Small-Business Payroll Software

There are many benefits of choosing small-business payroll software over manual payroll processing. These include:

Automation of tedious processes. First and foremost, you’ll save time once spent cutting checks and filing taxes. This software automates these processes so you have more time to spend building your business.

Reduced labor costs. You’ll also save money by cutting down on labor costs associated with payroll processing. For some companies, small-business payroll software can even eliminate the need for a full-time payroll employee.

Greater accuracy and lower risks. In addition to saving time and cutting costs, a good payroll system will increase accuracy and decrease risk. Automated payroll processing eliminates the possibility of human error. The software will also remind you of important deadlines, so the risk of incurring penalties decreases significantly.

Integration with existing software. Many small-business payroll systems integrate with other HR and accounting software your business may already be using. This can streamline operations and reduce errors even further.

Market Trends to Understand

Here are a few trends to be aware of as you search for new software in this market:

Cloud-based software. Most of today’s small-business payroll solutions are deployed in the cloud. Since users log into the software from their Internet-connected device, cloud-based systems can be accessed from anywhere.

With traditional on-premise systems, businesses had to buy updated software each year to keep up with changing tax laws. Now, cloud vendors simply update their products as laws change, and the changes are reflected in users’ systems automatically—with no need to buy anything new.

Mobile accessibility. As cloud-based software has become more popular, so too has mobile access to payroll systems. Many vendors now offer native mobile apps for smartphones and tablets, which provide a seamless on-the-go experience.

Some vendors offer employee self-service mobile apps, as well. These allow workers to access their own salary and benefits information remotely. Look for this trend to continue in the future.