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Benefits Administration Software


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Sage Payroll logo
 
Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
 
Kronos Workforce Ready logo
 
Workforce Ready is a cloud-based solution offering a variety of modules, that allows you to custom a system for employee data management. The solution offers a robust workflow engine and reporting, and also a mobile application.
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Workforce Ready is a cloud-based solution offering a variety of modules, that allows you to custom a system for employee data management. The solution offers a robust workflow engine and reporting, and also a mobile application.
 
Ascentis logo
 
Ascentis is a full Human Capital Management suite. With its robust reporting and analytics tools, you can easily gain insight into employee benefits metrics to ensure your staff is enrolled in the proper benefits packages.
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Ascentis is a full Human Capital Management suite. With its robust reporting and analytics tools, you can easily gain insight into employee benefits metrics to ensure your staff is enrolled in the proper benefits packages.
 
APS logo
 

APS

With APS OnLine, payroll and benefits administration are closely integrated into one Web-based system. And because the system records information in one database, all your data is easily accessible across modules.
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With APS OnLine, payroll and benefits administration are closely integrated into one Web-based system. And because the system records information in one database, all your data is easily accessible across modules.
 
PayFocus logo
 
PayFocus is Online Payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software also offers personnel tracking, on boarding, and more.  PayFocus... Read More
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PayFocus is Online Payroll and HR software that gives businesses compliant tax processing, support, and the ability to manage HR tasks from one platform. The software also offers personnel tracking, on boarding, and more.  PayFocus... Read More

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BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
 
Namely logo
 
Namely is an excellent option for growing businesses seeking a way to more efficiently and accurately administer benefits to an expanding workforce.
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Namely is an excellent option for growing businesses seeking a way to more efficiently and accurately administer benefits to an expanding workforce.
 
UltiPro logo
 
UltiPro offers benefits administration as part of a Web-based unified talent management suite, allowing HR professionals to efficiently track and manage all employee benefits in one place.
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UltiPro offers benefits administration as part of a Web-based unified talent management suite, allowing HR professionals to efficiently track and manage all employee benefits in one place.
 
Vibe HCM logo
 
Vibe HCM offers payroll and benefits administration in an easy-to-implement Web-based deployment model. Users can customize the product to fit their organization's needs and specifications.
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Vibe HCM offers payroll and benefits administration in an easy-to-implement Web-based deployment model. Users can customize the product to fit their organization's needs and specifications.
 
Asure People Success Platform logo
 
Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More
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Drawing from 20 years of experience serving more than 4,500 companies, the Asure People Success Platform is a suitable option for small to midsize businesses, as well as enterprise corporations. Asure People Success includes modules... Read More

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ECI Empower logo
 
ECI's human capital management (HCM) product is a unified SaaS, cloud-based solution for managing all aspects of employee administration, from pre-hire to retire. ECI is a single-source, real-time system that aims to eliminate manual... Read More
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ECI's human capital management (HCM) product is a unified SaaS, cloud-based solution for managing all aspects of employee administration, from pre-hire to retire. ECI is a single-source, real-time system that aims to eliminate manual... Read More
 
People-Trak logo
 
People-Trak is part of the Canopy Workforce Solutions suite. The system allows users to deploy in the cloud or on-premise; either way, users control their own data and can take it with them if they ever decide to leave. Canopy's People-Trak... Read More
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People-Trak is part of the Canopy Workforce Solutions suite. The system allows users to deploy in the cloud or on-premise; either way, users control their own data and can take it with them if they ever decide to leave. Canopy's People-Trak... Read More
 
Sage People (formerly Fairsail HRIS) logo
 
Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational... Read More
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Sage People enables mid-sized to enterprise companies to manage their workforces through its cloud HCM system. It allows organizations to transform how they acquire, engage, manage and develop their people, from a local to multinational... Read More
 
Oracle HCM Cloud logo
 
Oracle HCM Cloud is a complete core HR and integrated talent management suite. It is role-based for key stakeholders and supports the entire employee lifecycle from recruit to retire. For recruiters, the solution offers social sourcing... Read More
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Oracle HCM Cloud is a complete core HR and integrated talent management suite. It is role-based for key stakeholders and supports the entire employee lifecycle from recruit to retire. For recruiters, the solution offers social sourcing... Read More
 
Oracle HCM Cloud logo
 
Oracle HCM Cloud is a complete core HR and integrated talent management suite. It is role-based for key stakeholders and supports the entire employee lifecycle from recruit to retire. For recruiters, the solution offers social sourcing... Read More
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Oracle HCM Cloud is a complete core HR and integrated talent management suite. It is role-based for key stakeholders and supports the entire employee lifecycle from recruit to retire. For recruiters, the solution offers social sourcing... Read More

Call us for a free FastStart Consultation: (844) 675-2849


 
Epicor HCM logo
 
Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. These applications provide intuitive and adaptive HR functionality for core HR processes, as well as additional modules for Performance... Read More
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Epicor HCM is a global HRMS offering integrated talent management and human capital management solutions. These applications provide intuitive and adaptive HR functionality for core HR processes, as well as additional modules for Performance... Read More
 
StarGarden HCM logo
 
StarGarden is an integrated Human Resources solution that can be installed on-premise or accessed via the cloud on any Apple device with an internet connection. It’s suited for midsize to large organizations in a variety of industries,... Read More
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StarGarden is an integrated Human Resources solution that can be installed on-premise or accessed via the cloud on any Apple device with an internet connection. It’s suited for midsize to large organizations in a variety of industries,... Read More
 
EPAY Human Capital Management logo
 
EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
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EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
 
PeopleGuru HCM logo
 
PeopleGuru™ HCM is an enterprise-level web-based solution designed to manage the core HR needs of mid-sized companies in several different industries. Within PeopleGuru, users gain access to several different applications including... Read More
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PeopleGuru™ HCM is an enterprise-level web-based solution designed to manage the core HR needs of mid-sized companies in several different industries. Within PeopleGuru, users gain access to several different applications including... Read More
 
Kronos Workforce Central logo
 
Kronos Workforce Central offers a powerful workforce management solution to help you efficiently and accurately track your employees' time and attendance, as well as administer benefits and carry out payroll operations.
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Kronos Workforce Central offers a powerful workforce management solution to help you efficiently and accurately track your employees' time and attendance, as well as administer benefits and carry out payroll operations.
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: May 20, 2017


Benefits administration is one of the core responsibilities of any human resources (HR) department, involving the management of employee benefits—for example, tracking paid time off and overseeing employee health insurance and 401ks.

Generally, benefits administration is included within a broader suite of HR applications—for example, payroll, time and attendance and performance-review modules. While many small businesses currently manage employee benefits (and other HR processes) using manual methods, such as spreadsheets and email, software is also available to streamline the process. In fact, there are a plethora of vendors offering applications designed specifically to help HR professionals carry out these tasks more efficiently.

We created this guide to help you determine which benefits administration solutions are best for your organization. Here’s what we’ll cover:

Common Features of Benefits Administration Software
How Are Benefits Administration Systems Priced?
Web-Based vs. On-Premise Deployment
Best Software Evaluation Tactics

Common Features of Benefits Administration Software

Benefits administration involves keeping track of different providers and plans—from 401ks to health and dental insurance. As paying for these benefits is often a large expense for companies, carefully monitoring expenditures, as well as which employees are signed up for what plan, becomes crucial if employers are to stay within their budgets.

While organizing this data in spreadsheets may be feasible for very small businesses with fewer than 10 employees, administering benefits can quickly become a complicated process if it isn’t properly organized. Plus, benefits administration software not only helps businesses monitor their expenses, it also allows employees themselves to view and alter their benefits elections.

This type of software application may include some or all of the following capabilities:

Online benefits enrollment Allows employees to enroll in benefits such as health care and 401K online.
Employee benefits administration Enables HR to easily manage all employee benefits in a centralized location.
Affordable Care Act reporting Allows organizations to ensure compliance with the ACA and file all necessary paperwork and reports.
Compensation statements Allows organizations to show employees the value of their package of benefits.

Other benefits include:

  • Integrate benefits package providers into one easy-to-manage place.
  • Run reports and analyses.
  • Initiate and manage open enrollment.
  • Use self-service portals to allow employees to change their elections as they experience life events.

How Are Benefits Administration Systems Priced?

Because benefits enrollment solutions are generally sold as an application for part of a larger HR software suite—which will often include applications for applicant tracking, payroll and performance reviews—the pricing for this type of solution is similar across the greater HR market.

First, it’s important to understand how benefits management systems can be deployed. There are two types of deployment model available: on-premise and Web-based.

With on-premise deployment, the business hosts the software on its own servers (which are usually located on its own premises). With Web-based deployment, however, businesses don’t need to install the software on local hardware. Instead, the software is hosted on remote, third-party servers, and is accessible through the Web browser of any device with an Internet connection. (More on this below.)

Generally, these systems are priced one of two ways: through a perpetual license, for on-premise systems (generally, in the form of an upfront cost to own the software and use it on an ongoing basis), or with a monthly subscription fee, for Web-based systems. Whichever model you choose, as a general rule, as you add more (and more advanced) features and functionality, the cost of the system will increase correspondingly.

Web-Based vs. On-Premise Deployment

While cost is one factor when considering what type of deployment method your company should choose, there are several others as well. In fact, the HR software market has been an early adopter of the Web-based deployment method due to three key reasons: cost, convenience and security.

Cloud Deployment Preference by Industry, 2008-2014
cloud preference by industry

Many small businesses prefer to go with a Web-based deployment method, as the upfront costs for this type of deployment are considerably less—which is often a crucial determinant for small to medium-sized companies that may not have the necessary capital to cover the upfront costs of an on-premise system.

However, as you can see below, the pricing models for the two types of deployment converge over time. (If you’d like to see a detailed estimate for your business, visit our Total Cost of Ownership Calculator.)

Web-Based vs. On-Premise Deployment Costs
Total Cost of Ownership Calculator

There is also the convenience factor. When it comes to benefits administration and payroll, many buyers specifically request an employee self-service feature. This feature allows employees and managers to log in to the system in order to check the status of their benefits—for example, how many days of paid time off they have accrued—without needing to go through the HR department. With a Web-based system, employees and managers can log in from any device with an Internet connection, meaning they don't need to physically be in the office. This saves HR administrators and small-business owners time, allowing them to focus on other duties.

Finally, as benefits administration involves sensitive employee information, many employers choose Web-based deployment for security reasons. Web-based deployment is actually more secure for most small businesses, as software vendors will invest more heavily in server and data protection than what many small businesses could afford to invest themselves. Because the companies that host the software generally have many layers of data security and encryption, employees’ sensitive information is actually more secure than if it were hosted on-premise.

Best Software Evaluation Tactics

Deciding which type of benefits administration system to purchase can be an overwhelming prospect, given the number of products on the market. However, there are tactics your company can employ to ease and improve this process.

We recently surveyed software buyers across various industries to determine which selection tactics are the most effective. From this analysis, we discovered that the top methods for evaluating software include: checking vendor references; having an attorney review your license or subscription agreement; assessing the vendor’s financial viability; and preparing a request for proposal (RFP) or request for information (RFI).

To help buyers visualize the data from the survey, we created a quadrant that plots each tactic along two axes: one measuring the method’s correlation to high satisfaction, and the other showing its impact on the outcome of the project (in other words, showing how different the results were between people who did and didn’t apply each tactic).

By employing tactics in the “most effective” quadrant (and avoiding those in the “least effective” one), your company can streamline its software selection process and ensure you choose a system that best addresses your team’s needs.

Free Download:
Core HR Software Pricing Guide

Free Download:
Ten Steps Guide to Selecting the Right
Human Resources (HR) Software

 

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