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Epos Now
Epos Now
Epos Now POS systems are an effective business management, sales, and payment solution for single-site, multi-site, and online businesses. Popular with retailers and hospitality businesses in many industries, Epos Now POS systems ...Read more about Epos Now
NetSuite
NetSuite
With an integrated system that includes ERP, financials, commerce, inventory management, HR, PSA, supply chain management, CRM and more – NetSuite enables fast-growing businesses across all industries to work more effectively by a...Read more about NetSuite
AmberPOS
AmberPOS
Pacific Amber’s AmberPOS offers a point of sale software solutions to a variety of retail specialties, ranging from small to midsized, in the United States and Canada. In addition to point of sale functionality, AmberPOS incl...Read more about AmberPOS
Agiliron
Agiliron
Agiliron is an all-in-one Retail Management System which allows you to manage all orders, inventory and CRM records, from all channels, in one place. Agiliron also integrates with many of your existing business tools like Quickb...Read more about Agiliron
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This allows us to provide comprehensive software lists and an advisor service at no cost to you.
Meet Eric, a software expert who has helped 1,534 companies select the right product for their needs.
Talk with us for a free
15-minute consultationSoftware Advice is free because vendors pay us when they receive sales opportunities.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.
Tell us more about your business and an advisor will reach out with a list of software recommendations customized for your specific needs.
STEP 1 OF 4
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DaySmart Salon
DaySmart Salon
DaySmart Salon (formerly Salon Iris) offers packages designed to fit the needs of beauty businesses of all sizes. Simple subscription plans enable savvy salon managers to optimize their day-to-day operations and expand their br...Read more about DaySmart Salon
Phorest
Phorest
Phorest is a salon management software solution designed for small and midsize businesses that features appointment bookings, point-of-sale, inventory management and reporting. The software offers cloud-based deployment and a salo...Read more about Phorest
Liberty Consignment
Liberty Consignment
With the Liberty Consignment Software, your success is our mission. Resaleworld.com has been instrumental in the Resale industry for over 30 years, and continues to design and develop a comprehensive software product that has help...Read more about Liberty Consignment
MyPOS Connect
MyPOS Connect
Designed for independent and enterprise retailers, MyPOS Connect is a SOC2 compliant, cloud-hybrid POS solution that allows businesses to create a POS experience for any retail business function and optimize customer engagement, s...Read more about MyPOS Connect
AIM
AIM
AIM is a secure end-to-end point of sale (POS) business solution that can be used in any retail environment. This retail management solution features customizable menus and screens, inventory management, complete POS activity and ...Read more about AIM
Bravo Store Systems
Bravo Store Systems
Bravo Store Systems empowers small businesses innovative point of sale solutions. Bravo is the leading provider of an all in one Point of Sale (POS) solutions tailored for a diverse range of industries. With a deep understanding...Read more about Bravo Store Systems
JewelMate Enterprise Retail
JewelMate Enterprise Retail
JewelMate JM20 Software redefines jewelry business management by putting comprehensive control at your fingertips. Designed to cater to the unique needs of the jewelry industry, this robust platform offers an array of customizable...Read more about JewelMate Enterprise Retail
Meevo
Meevo
Meevo is the award-winning salon and spa software powered by Millennium built specifically for the beauty industry to simplify client management, improve business operations, and enhance your marketing strategies. Crush your goa...Read more about Meevo
Rapid Garden POS
Rapid Garden POS
Rapid Garden POS is a point of sale (POS) solution designed to assist users with managing their greenhouse, garden centers, nurseries, and landscaping businesses. Key features include multiple pricing and promotion schemes, plant ...Read more about Rapid Garden POS
Acme Point of Sale
Acme Point of Sale
Acme Point of Sale by Total BusinessWare is an on-premise POS solution that helps businesses across various industries including grocery stores and supermarkets, sporting goods shops and pet supply stores to manage POS, transactio...Read more about Acme Point of Sale
STORIS
STORIS
STORIS is the leading provider of modern technology solutions for home furnishings, bedding, and appliance retailers. From your showrooms and eCommerce website to your distribution centers, STORIS will enhance the customer experie...Read more about STORIS
Boulevard
Boulevard
Boulevard is transforming business management for appointment-based self-care businesses with the industry's first and only Client Experience Platform. From initial booking to final payment, get everything you need to optimize you...Read more about Boulevard
Windward System Five
Windward System Five
Windward Software's Windward System Five helps small to midsize businesses manage their operations by providing an integrated point of sale and accounting solution with real-time inventory management. Windward System Five is ...Read more about Windward System Five
LS Retail
LS Retail
LS Central is a unified POS and ERP software solution built on Microsoft Dynamics technology. It brings together several functionalities in one application such as financials (the Microsoft Dynamics ERP), point of sale (POS), stor...Read more about LS Retail
RunIt RealTime Cloud
RunIt RealTime Cloud
RunIt RealTime is a cloud-based point of sale (POS) and inventory management solution that caters to businesses in industries like multi-store apparel, footwear, sports and gift and merchandizes. Key features include business inte...Read more about RunIt RealTime Cloud
iVend Retail
iVend Retail
iVend Retail by CitiXsys is an integrated POS software application delivered on cloud. Our SaaS platform empowers retailers to provide exceptional customer experiences throughout the entire shopper journey. iVend Retail includes c...Read more about iVend Retail
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Buyers Guide
Last Updated: March 16, 2023The accounting market for retail is surprisingly complex for such a straightforward application. The primary reason for the complexity is due to vendor saturation among both vertically oriented software vendors and horizontally oriented accounting vendors.
Companies approaching the market from both angles have developed a large number of programs for every type and size of business, creating a complex and confusing market for buyers. This guide should help buyers understand how best to approach the retail accounting market and identify the right vendors for their needs.
Here’s what we’ll cover:
What Is Retail Accounting Software?
Benefits, Potential Issues and Costs
What Is Retail Accounting Software?
“How much money is this business making?” is a difficult question to answer for a surprising number of retailers. This is especially true for the 64 percent of single-store retailers operating without a point of sale (POS) system in place.
If you’re operating or working in a retail business that’s not taking advantage of affordable, intuitive retail software, ask yourself why? Between QuickBooks and retail POS systems, there’s tons of easy-to-use software options to automate if not at least qualm the pains of retail accounting tasks.
On the most basic level, retail accounting software offers the following features:
Track payables and receivables—manage outgoing payments for vendors and other operating costs (i.e bills, rent) and incoming payments such as credited purchases.
Inventory management—monitor the current value of inventory on hand, accounting for immediate and long-term depreciation of assets.
Reporting and analytics—determine product margins and monitor sales performance at various levels, including product, employee, location, date and time.
The primary goal of this accounting software is to centralize all accounting-related data in one system and provide owners with accurate figures. On one hand, this is an absolute necessity from a legal/tax auditing standpoint. And on the other hand, it’s a baseline business practice to help even the score between your store(s) and the competition. By truly knowing key metrics, businesses can make data-driven decisions to improve inventory and customer retention and increase sales.
Deployment Strategies
Retailers will have two primary choices when implementing a retail accounting system for their store:
Standalone accounting program like QuickBooks to tie into your point of sale system.
Accounting capabilities, such as sales reporting and analytics, that are enabled by/included within a POS system.
The decision will be based primarily on the size of the business and the extensiveness of the company’s needs.
What Type of Buyer Are You?
You will want to focus on programs that are designed for the buyer category you fall into. We have found that almost all businesses belong in one of the following three categories:
Small buyers. Most retailers with fewer than five locations will fall into this category. However, if a retailer operates one or a handful of large stores, they may be in one of the other two categories. These small buyers have straightforward accounting needs. They typically require an affordable option that can integrate with their POS system.
Enterprise best-of-breed buyers. These larger retailers have already made substantial investments in point of sale and inventory control systems. They typically do not want to replace these existing systems and are looking for a standalone accounting program. Integration, flexibility and scalability are usually key requirements. These buyers typically have more than five locations or a smaller number of large stores.
Enterprise integrated suite buyers. Contrary to the best-of-breed buyers, these buyers are looking for one system that offers fully integrated applications for point of sale, inventory control and accounting. They may also opt for modules for warehouse management, merchandise planning or multi-channel management. Many of these buying decisions will be dictated by POS and inventory control needs since accounting functionality typically does not vary much from system to system.
Benefits, Potential Issues and Costs
The benefits of implementing a formal accounting system are fairly straightforward but surprisingly difficult to attain without a proper system. Most adopters should expect the following benefits:
Organization and efficiency. If you have ever tried to prepare a tax return without a formal accounting system or process in place, you know how much more organized a program will make your business. Having all of your data managed in one place saves a surprising amount of time when trying to determine performance of the business.
Automated reporting. Most accounting programs come with a number of standard reports, as well as the ability to build custom reports if necessary. Buyers should find it very beneficial to make key decisions quickly without having to spend a lot of time manually pulling together information.
When selecting a system, buyers should ensure that the system will integrate with their existing POS or inventory control software. Many buyers will find that simply exporting sales data into a .CSV file and then uploading it to the accounting package is sufficient. Bigger buyers with more data will likely require true integration though.
Buyers should note that there is a large price difference between smaller packages such as QuickBooks or Peachtree and larger tools like Microsoft Dynamics GP. As a result, most buyers will stick with a small program until the business has grown large or complex enough to justify the investment.
Market Trends to Understand
Various software trends are impacting the retail accounting software market. The primary trends include the following:
ERP vendors as retail vendors. Software companies such as SAP, Microsoft Dynamics and Epicor have traditionally offered horizontal accounting or enterprise resource planning (ERP) programs. Users of these packages for accounting would use a separate system for operations. Over time, these providers have developed extensive functionality to enable retailers to use them for point of sale, inventory control, warehouse management and accounting.
Software as a Service (SaaS). Many accounting programs have transitioned to SaaS. We typically encourage buyers to consider this model with an open mind as SaaS accounting solutions can ease the IT burden and help them avoid large upfront costs.
The Vendor Landscape
Buyers should find the retail accounting software market much more navigable when approaching it with their buyer category in mind.
This type of buyer... | Should evaluate these systems |
Small buyers | Peachtree, QuickBooks |
Enterprise best-of-breed buyers | Microsoft Dynamics, SAP, NetSuite, Sage MAS 90/200/500 |
Enterprise integrated suite buyers | Epicor, Cybex, Jesta Vision |