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Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can manage applicant screening...Read more about Paychex Flex
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Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every step of the process from h...Read more about BambooHR
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Rippling is an integrated platform designed to empower HR departments to have a significant impact on day-to-day operations and drive strategic outcomes across the business. The platform offers a comprehensive suite of tools to streamline HR processes, enh...Read more about Rippling
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Paycom is an HR and payroll solution that assists businesses of all sizes with onboarding and benefits enrollment to talent management and more, from within a unified platform. The software caters to a wide range of industries such as education, healthcare...Read more about Paycom
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Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what really sets Paycor apart is...Read more about Paycor
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Designed for organizations that prioritize diverse workforces and cultures of trust and belonging, UKG Pro® puts people at the center of your strategy. From HR and complex global payroll to talent and industry-focused workforce management (WFM),our compreh...Read more about UKG Pro
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Simplify your work, amplify your impact. Your workforce is evolving quickly, and it's important to understand their changing needs. Paylocity's modern HR and payroll solution is designed with your employees in mind, so your teams can easily access and navi...Read more about Paylocity
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HCM solution that helps manage and automate onboarding, benefits management, employee database, timekeeping and more....Read more about Centrally HR
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Workable simplifies HR with a suite of products for recruitment and employee management: Workable Recruiting is the leading Applicant Tracking System, enhancing hiring with AI, powerful sourcing tools, and seamless integration with major job boards. Speed...Read more about Workable
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HiBob’s modern HCM, Bob, is designed to revolutionize the way organizations manage and connect with their people. Trusted by HR leaders worldwide, Bob empowers businesses to streamline operations, foster engagement, and drive strategic growth by placing pe...Read more about Bob
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Ceipal is a scalable, AI-driven, total talent acquisition platform that provides visibility across all channels and sources while organizing your data into a single talent ecosystem. With the power of advanced automation and artificial intelligence, Ceipal...Read more about CEIPAL ATS
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Greenhouse is more than an ATS – they’re a true hiring partner that gives companies of all sizes everything they need to hire better, all-together. Their platform was built to deeply solve your hiring needs for every step of the process with intentional to...Read more about Greenhouse
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Dayforce makes work life better. Everything we do as a global leader in HCM technology is focused on improving work for thousands of customers and millions of employees around the world. Our single, global people platform for HR, payroll, talent, workforce...Read more about Dayforce HCM
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Using too many apps and programs to manage candidates and job postings gets old fast. Discovered Performance Hiring Software is a single hub for collecting and managing all candidates, managing job board presence, and networking with your hiring team. D...Read more about Discovered
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An applicant tracking system is the foundation of strategic talent management. ApplicantStack capably empowers all stakeholders: internal recruiters, hiring managers, administrators and—most importantly—applicants. ApplicantStack was designed by HR profess...Read more about ApplicantStack
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ClearCompany is a unified talent management platform built to support organizations in effectively recruiting, developing, and retaining their workforce. This comprehensive software solution combines an applicant tracking system (ATS), background checks, o...Read more about ClearCompany
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JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. JazzHR’s sourcing tools enable users to post jobs, mirror any internal approval ...Read more about JazzHR
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Lever is a Talent Acquisition Suite that helps streamline the recruitment journey for talent teams aiming to fulfill their hiring targets and link employers with outstanding candidates. Lever distinguishes itself by integrating comprehensive Applicant Trac...Read more about Lever
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Darwinbox is a new-age and disruptive mobile-first, cloud-based HRMS platform built for large enterprises to attract, engage and nurture talent. It is an end-to-end integrated HR system consisting of modules like performance, leave, attendance, recruitment...Read more about Darwinbox
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Teamtailor is the leading recruiting platform designed to help businesses of all sizes attract, engage, and hire the right talent. Trusted by over 10,000 companies and 200,000+ users worldwide, Teamtailor combines an Applicant Tracking System (ATS) with po...Read more about Teamtailor
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Gem is the AI-powered recruiting platform TA teams love. It helps you maximize productivity, hire faster, and save money – all while giving recruiters a solution they find easy to use. Use Gem as your all-in-one recruiting platform or enhance your existing...Read more about Gem
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What is Netchex? Netchex is a cloud-based human resource (HR) and payroll management solution designed for businesses of all sizes. Key features include recruiting and onboarding management, performance management, payroll management, tax compliance, time ...Read more about Netchex
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Wizehire is an award-winning top recruiting software for hiring agencies, growing businesses, and enterprises. Post job ads to 100+ job boards with one click. We offer an advanced applicant tracking system, a centralized dashboard with the job board syndic...Read more about Wizehire
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AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes, including resources to m...Read more about AcquireTM
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Natively built for the cloud, Oracle Fusion Cloud Human Capital Management is a complete solution that connects every human resource process—and every person—across your enterprise. We help you create a community where people feel valued, heard, and like t...Read more about Oracle Fusion Cloud HCM
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Software Advice uses reviews from real software users to highlight the top-rated Recruiting products in North America.
Learn how products are chosen“Usability” includes user ratings for Functionality and Ease of Use.
“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.
Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.
This detailed guide will help you find and buy the right recruiting software for you and your business.
Last Updated on January 27, 2025Here’s what we’ll cover:
Recruiting Software Functionality
Benefits of Recruiting Software
Recruiting software helps recruiters manage the entire recruitment process—from posting jobs to on-boarding new hires—with one, easy to use system.
The term recruiting software refers to a category of software applications that automate the sourcing and hiring process. These are typically standalone solutions that can be incorporated with a company’s human resources management software (HRMS), often integrating seamlessly with other functions like payroll, talent management and compensation management.
But while these solutions can make your life easier once they're implemented, finding the perfect software for your needs can be as difficult as finding the right candidate for that open position. We’ve created this buyer’s guide to help you do just that.
The primary application within any recruitment management suite is applicant tracking, which makes it easy to track requisitions in the hiring workflow and manage candidates’ profiles and status in the recruiting process. However, recruitment management systems include additional functionality that makes it more versatile than a simple applicant tracking system (ATS).
According to Gartner, Inc., a leading information technology research and advisory company, a standard ATS will manage applicant workflow, correspondence with candidates, interviews, background checks and the onboarding process. However, a full suite of recruiting software will offer, in addition to applicant tracking, functionality for requisitioning and acquiring candidates, as well as the ability to generate reports and advanced HR analytics.
Source: Gartner RAS Core Research, “Magic Quadrant for E-Recruitment Software”
Whether used by recruiting and staffing professionals or by in-house corporate recruiters, recruiting tracking software saves companies time and money. Instead of tracking applicants in spreadsheets or email, these solutions let recruiters upload and store all candidate information in a searchable database, so there’s no time wasted on manual entry.
Recruitment systems also increase efficiency. They include automated tools to screen out unqualified applicants, and route qualified applications to the appropriate recruiter or hiring manager. This saves time, reduces the administrative burden and increases the speed of the hiring process.
Yet another benefit of recruiting tools is better communication with candidates—improving the likelihood your top choice will select the position. And, finally, many systems offer reporting capabilities that allow you to track where the best hires are coming from, so you can focus your efforts on the channels with the best return on investment.
There are two broad types of recruitment software buyer: recruiting and staffing firms, and corporate or in-house recruiters. (For more information, watch this video from Newton, an ATS vendor.)
A recruiting or staffing agency will have needs different from those of an in-house corporate recruiter. While many of the core features remain the same, there are a few notable differences in the functionality that an agency might look for in its software, as compared to what a corporate recruiter would seek, and vice versa.
Agencies often require solutions that are more candidate-driven. Their primary function is to fill positions based on information given to them by their clients. As such, these firms need to house large amounts of easily searchable candidate data in one place in order to find both active and passive candidates for open positions that they can then send on to the client. Additionally, they may need extra features, such as contractor portals and timesheets in order to manage placed candidates, as well as the option to manage client information and job requests.
Some vendors designing solutions specifically for recruiting agencies are: PCRecruiter, Bullhorn, myStaffingPro and COMPAS for Staffing. Recruitment, staffing and other types of employment agencies should refer to our recruitment agency software guide to learn about products for their unique needs.
In-house recruiters will generally need software that allows them to post open jobs to their company’s careers page, as well as allow them to screen applicants, share applicants’ information with the relevant department’s hiring manager and gather feedback from interviews. Employers must also ensure that the solution they choose can integrate with their current HRMS (if they have one), and that they comply with EEO laws. These systems are job-driven, and each function revolves around matching a candidate to a particular open position.
Vendors offering solutions tailored to the needs of corporate or in-house recruiters include iCIMS, BALANCEtrak, COMPAS for Corporate and Simplicant.
However, it is important to note that sometimes the needs of recruiting and staffing agencies and in-house recruiters may overlap, and the central functionality of most ATS systems will cover both types of buyers’ basic needs. A client may wish a recruiting agency to post the career page to various job boards, while an in-house recruiter may also need a database to house past candidates’ information, and both types of recruiters will most likely benefit from referral technology that increases the number of candidates applying for the job.
Depending on your company’s needs, recruiting software can be purchased either as a standalone solution or as part of a larger human resources information system (HRIS), and there are also options for cost-conscious buyers—but keep in mind which type of recruiter will be using the software and the functionality required.
In addition to our 2013 Recruiting Channels Survey, which found that social recruiting is on the rise, there are several other trends buyers should be aware of.
Software as a Service (SaaS). Sometimes called cloud or Web-based software, SaaS refers to the delivery model whereby an application is hosted by the vendor and accessed by users through a Web browser. This has become increasingly popular in the recruiting field due to the flexible access it affords recruiters, hiring managers, employees and candidates. Instead of being confined to access while in the office, recruiters can see their candidate queue from virtually any device with an Internet connection, and candidates are able to apply for jobs or check their status online.
Recruiters are going mobile. Finding that purple squirrel—a term recruiters use to refer to that elusive perfect candidate—is time consuming, and often recruiters have to act quickly to secure an interview with a candidate. Unsurprisingly, the use of mobile apps, primarily on tablets and smartphones, ha s taken off. Mobile and video technology designed specifically for recruiters is multiplying, and the best recruitment software vendors are developing applications with this in mind.
Online job applications are becoming the norm. Dwindling are the days of countless resumes, cover letters and reference sheets flooding the fax machines or mailboxes of hiring professionals. Candidate tracking software developers have been hard at work creating tools that allow users to create their own online job board and effectively route and organize incoming applications. This means hiring managers can more easily filter unqualified applicants and organize candidates automatically. With the increase in organization and efficiency, hiring professionals can simplify and expedite the hiring process for all parties involved.