Best 5 Google Workspace Alternatives
Updated July 16, 2025 at 2:40 PM
Written by Lisa Morris
Associate Principal Analyst
Edited by Lindsay Page
Editor
- Our Summary
- Top Alternatives Preview
- Top Alternatives
- Additional Alternatives
Our Summary
Top Alternatives
See More Alternatives
Why you may need an alternative for Google Workspace:
Google Workspace is a leading productivity suite, but its offline limitations, customization constraints, and integration challenges may prompt some organizations to seek alternatives.
What it’s good at: Google Workspace excels at enabling collaborative editing in real time through its tightly integrated suite of cloud-based tools such as Gmail, Drive, Docs, Sheets, and Meet. It’s especially effective for remote and hybrid teams, offering seamless file sharing, centralized document management, and intuitive scheduling through Google Calendar. Its user-friendly interface, mobile accessibility, and strong security features make it a scalable and cost-effective choice for many businesses.
What it’s not good at: Despite its strengths, Google Workspace struggles with offline reliability and lacks the advanced functionality found in more mature office tools such as Microsoft Office. Users report challenges with file format compatibility, limited customization, and complex admin controls. Additionally, storage caps, unclear pricing for larger teams, and integration issues with non-Google apps can hinder adoption for organizations with more specialized or demanding needs.
Read on to learn about the five Google Workspace alternatives we've selected, each suited for different productivity needs.
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Preview of Top Google Workspace Alternatives
Google Workspace
Ratings Breakdown
- 4.64Ease of use
- 4.59Value for money
- 4.27Customer support
- 4.63Functionality
Pricing
Starting at $7.00 per month
Zoho Mail
Ratings Breakdown
- 4.44Ease of use
- 4.64Value for money
- 4.36Customer support
- 4.45Functionality
Pricing
Starting at $1.00 per month
WPS Office
Ratings Breakdown
- 4.48Ease of use
- 4.38Value for money
- 4.14Customer support
- 4.37Functionality
Pricing
Starting at $29.99 per year
Microsoft 365
Ratings Breakdown
- 4.51Ease of use
- 4.34Value for money
- 4.26Customer support
- 4.61Functionality
Pricing
Starting at $6.00 per month
Collabora Online
Ratings Breakdown
- 4.69Ease of use
- 4.74Value for money
- 4.70Customer support
- 4.75Functionality
Pricing
Starting at €18.82 per year
Nextcloud
Ratings Breakdown
- 4.49Ease of use
- 4.80Value for money
- 4.20Customer support
- 4.52Functionality
Pricing
Starting at €40.00 per year
Top Google Workspace Alternatives
Zoho Mail
Starting Price: $1.00 per month
Zoho Mail's Best Rated Features
Zoho Mail
- 4.70Inbox Management
- 4.66Email Monitoring
- 4.63Email Management
Google Workspace Comparison
- 4.60Inbox Management
- 4.64Email Monitoring
- 4.70Email Management
Features Comparison
24%
Unique Features for Zoho Mail
- Autoresponders
- Data Recovery
- Mobile App
76%
Shared Features with Google Workspace
- API
- Archiving & Retention
- Chat/Messaging
Integrations Comparison
57%
Unique Integrations for Zoho Mail
- Zoho Cliq
- Zoho Creator
- Zoho CRM
43%
Shared Integrations with Google Workspace
- Asana
- HubSpot CRM
- Zapier
WPS Office
Starting Price: $29.99 per year
WPS Office's Best Rated Features
WPS Office
- 4.67Templates
- 4.64Productivity Tools
- 4.53Document Management
Google Workspace Comparison
- 4.43Templates
- 4.63Productivity Tools
- 4.67Document Management
Features Comparison
14%
Unique Features for WPS Office
- Image Editing
- Multi-Language
- Notes Management
86%
Shared Features with Google Workspace
- Activity Dashboard
- API
- Collaboration Tools
Integrations Comparison
71%
Unique Integrations for WPS Office
- Dropbox Business
- Meta for Business
- Microsoft Word
29%
Shared Integrations with Google Workspace
- Google Docs
- Microsoft Excel
Starting Price: $6.00 per month
Microsoft 365's Best Rated Features
Microsoft 365
- 5.0Real-Time Updates
- 4.83Meeting Management
- 4.75Presentation Tools
Google Workspace Comparison
- 4.66Real-Time Updates
- 4.66Meeting Management
- 4.42Presentation Tools
Features Comparison
18%
Unique Features for Microsoft 365
- Address Book
- Audit Trail
- Brainstorming
82%
Shared Features with Google Workspace
- Activity Tracking
- Alerts/Notifications
- Appointment Management
Integrations Comparison
67%
Unique Integrations for Microsoft 365
- Microsoft Bookings
- Microsoft OneNote
- Microsoft Planner
33%
Shared Integrations with Google Workspace
- Google Drive
- Microsoft Excel
- Microsoft Outlook
Starting Price: €18.82 per year
Collabora Online's Best Rated Features
Collabora Online
- 5.0File Sharing
- 5.0Document Capture
- 4.91Full Text Search
Google Workspace Comparison
- 4.70File Sharing
- 4.60Document Capture
- 4.49Full Text Search
Features Comparison
22%
Unique Features for Collabora Online
- Animation
- Media Library
78%
Shared Features with Google Workspace
- Communication Management
- Document Capture
- Document Management
Integrations Comparison
100%
Unique Integrations for Collabora Online
- FileCloud
- Mattermost
- Moodle
0%
Shared Integrations with Google Workspace
- No shared integrations
Nextcloud
Starting Price: €40.00 per year
Nextcloud's Best Rated Features
Nextcloud
- 4.71Alerts/Notifications
- 4.63Authentication
- 4.60File Management
Google Workspace Comparison
- 4.50Alerts/Notifications
- 4.58Authentication
- 4.66File Management
Features Comparison
5%
Unique Features for Nextcloud
- Audit Trail
95%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Alerts/Notifications
Integrations Comparison
90%
Unique Integrations for Nextcloud
- BigBlueButton
- draw.io
- GitHub
10%
Shared Integrations with Google Workspace
- Microsoft Outlook
Our Methodology
Our objective research is based on market demand signals along with an analysis of our proprietary data, including product information and verified user ratings and reviews, as of February 2026.
To be eligible, products had to meet at least one of the following criteria:
- Be considered a popular Google Workspace alternative based on our analysis of online search trends where users compare the two systems.
- Emerge as one of the top-mentioned products in Software Advice reviews that reviewers switched to from Google Workspace, or considered as alternatives when selecting Google Workspace.
- Show popular demand in a software category shared with Google Workspace by being among the products that users most commonly inquire about on its Software Advice profile page.
- Rank among one of the highest-rated Google Workspace competitors.
The selected products also met these requirements:
- Have at least 20 published reviews in the past 2 years as of the analysis period.
- Demonstrate U.S. market presence based on factors such as the availability of U.S.-based reviews and product website research.
In certain cases, depending on the product we’re considering alternatives for, we may expand our selection criteria based on our market insights to ensure we’re providing the best options for buyers.
To offer users a varied selection of vendors to consider, we restrict the number of products from the same software vendor on the list. If several products from the same vendor qualify for inclusion, we select the one most often searched as a Google Workspace competitor according to online search trends.
Additional Google Workspace Alternatives
Starting Price: $9.00 per month
Features Comparison
74%
Unique Features for monday.com
- 360 Degree Feedback
- Accounting
- Advertising Management
26%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
62%
Unique Integrations for monday.com
- Adobe Creative Cloud
- Basecamp
- Bitbucket
38%
Shared Integrations with Google Workspace
- Asana
- Gmail
- Google Calendar
Pricing: Available upon request
Features Comparison
26%
Unique Features for M-Files
- Approval Process Control
- Audit Trail
- Buy Side (Suppliers)
74%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
75%
Unique Integrations for M-Files
- ArcGIS
- AutoCAD
- AutoCAD LT
25%
Shared Integrations with Google Workspace
- Microsoft 365
- Microsoft Outlook
- Salesforce Sales Cloud
Starting Price: $7.00 per month
Features Comparison
11%
Unique Features for Google Drive
- Content Publishing Options
- Data Recovery
- Document Automation
89%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Tracking
- Alerts/Notifications
Integrations Comparison
64%
Unique Integrations for Google Drive
- Aircall
- Bookedin
- Close
36%
Shared Integrations with Google Workspace
- AODocs Document Management
- Asana
- Figma
Starting Price: $1.99 per month
Features Comparison
12%
Unique Features for OneDrive
- Asset Library
- Asset Sharing
- Mobile App
88%
Shared Features with Google Workspace
- Access Controls/Permissions
- Alerts/Notifications
- Archiving & Retention
Integrations Comparison
56%
Unique Integrations for OneDrive
- Microsoft OneNote
- Microsoft PowerPoint
- Microsoft SharePoint
44%
Shared Integrations with Google Workspace
- Google Drive
- Microsoft 365
- Microsoft Excel
Starting Price: $5.00 per month
Features Comparison
18%
Unique Features for Microsoft SharePoint
- Approval Process Control
- Content Publishing Options
- Discussions/Forums
82%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Tracking
- Alerts/Notifications
Integrations Comparison
69%
Unique Integrations for Microsoft SharePoint
- Dynamics 365
- Microsoft Power Automate
- Microsoft Power BI
31%
Shared Integrations with Google Workspace
- Confluence
- Microsoft 365
- Microsoft Excel
Starting Price: $11.99 per month
Features Comparison
29%
Unique Features for Dropbox Business
- Active Directory Integration
- Activity/News Feed
- Approval Process Control
71%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
84%
Unique Integrations for Dropbox Business
- 1Password
- Adobe Creative Cloud
- airSlate SignNow
16%
Shared Integrations with Google Workspace
- Adobe Workfront
- Asana
- Canva
Starting Price: $29.00 per month
Features Comparison
71%
Unique Features for Connecteam
- 360 Degree Feedback
- Accounting
- Accounting Integration
29%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
83%
Unique Integrations for Connecteam
- ADP Next Gen HCM
- ADP Workforce Now
- Gusto
17%
Shared Integrations with Google Workspace
- Google Calendar
- Zapier
Starting Price: $20.00 per month
Features Comparison
37%
Unique Features for Box
- Annotations
- Approval Process Control
- Asset Categorization
63%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
78%
Unique Integrations for Box
- Airtable
- AppOmni
- AppSheet
22%
Shared Integrations with Google Workspace
- Adobe Workfront
- Asana
- Google Docs
Starting Price: $5.42 per month
Features Comparison
50%
Unique Features for Confluence
- Audio File Management
- Audit Trail
- Brainstorming
50%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
55%
Unique Integrations for Confluence
- Bitbucket
- Docusign
- draw.io
45%
Shared Integrations with Google Workspace
- Google Calendar
- Google Drive
- Google Maps
Starting Price: $0.99 per month
Features Comparison
0%
Unique Features for iCloud
- No unique features
100%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Tracking
- Alerts/Notifications
Integrations Comparison
33%
Unique Integrations for iCloud
- Keynote
67%
Shared Integrations with Google Workspace
- Gmail
- Google Drive
Starting Price: $12.00 per month
Features Comparison
53%
Unique Features for Notion
- Agile Methodologies
- Annotations
- Approval Process Control
47%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
74%
Unique Integrations for Notion
- Adobe XD
- Amplitude
- ApiX-Drive
26%
Shared Integrations with Google Workspace
- Asana
- Calendly
- Canva
Starting Price: €61.00 per month
Features Comparison
70%
Unique Features for Bitrix24
- Absence Management
- Accounting
- Activity/News Feed
30%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
Integrations Comparison
82%
Unique Integrations for Bitrix24
- 3CX
- Albato
- Alegra
18%
Shared Integrations with Google Workspace
- Asana
- Gmail
- Google Analytics 360
Starting Price: $39.00 per month
Features Comparison
60%
Unique Features for Jotform
- Action Management
- Annotations
- Anonymous Feedback
40%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Alerts/Notifications
Integrations Comparison
86%
Unique Integrations for Jotform
- ActiveCampaign
- Adobe Dreamweaver
- Agile CRM
14%
Shared Integrations with Google Workspace
- Asana
- ClickUp
- Gmail
Starting Price: $1.00 one time
Features Comparison
30%
Unique Features for HighQ
- Bulk Uploading
- Client Management
- Client Portal
70%
Shared Features with Google Workspace
- Access Controls/Permissions
- Activity Tracking
- Alerts/Notifications
Integrations Comparison
89%
Unique Integrations for HighQ
- Adobe Acrobat
- CMIS
- Docusign
11%
Shared Integrations with Google Workspace
- Microsoft Excel
- Microsoft Outlook
Starting Price: €3.00 per month
Features Comparison
22%
Unique Features for Zoho WorkDrive
- Annotations
- Approval Process Control
- Audit Trail
78%
Shared Features with Google Workspace
- Access Controls/Permissions
- Alerts/Notifications
- API
Integrations Comparison
67%
Unique Integrations for Zoho WorkDrive
- Zoho Flow
- Zoho Projects
33%
Shared Integrations with Google Workspace
- Zapier
Still Not Sure?
Our experts can help you compare Google Workspace with other top options, so you can find the best fit for your needs.