Best 5 Gmail Alternatives
Updated July 22, 2025 at 10:51 AM
Written by Eduardo Garcia
Content Analyst
Edited by Mehar Luthra
Team Lead, Content
- Our Summary
- Top Alternatives Preview
- Top Alternatives
- Additional Alternatives
Our Summary
Top Alternatives
See More Alternatives
Why you may need an alternative for Gmail:
The bottom line: Gmail’s popularity comes with trade-offs. Users seeking stronger privacy, simpler interfaces, or better business features often turn to alternatives like Proton Mail, Zoho Mail, Outlook, Mailbird, or Yahoo Mail.
Gmail is one of the most widely used email services, known for its intuitive interface, powerful search, and integration with Google Workspace apps. However, some users may find Gmail’s privacy practices concerning. The brand tracks search activity data, which may lead some users to explore alternatives to Gmail.
Others may need more advanced security, industry-specific features such as collaboration tools or different integrations, or simply want to avoid being locked into the Google ecosystem. Gmail can also be overwhelming for those looking for a more minimalistic experience, and its business plans may be pricey for small teams or startups.
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Preview of Top Gmail Alternatives
Gmail
Ratings Breakdown
- 4.80Ease of use
- 4.77Value for money
- 4.45Customer support
- 4.71Functionality
Pricing
Available upon request
Zoho Mail
Ratings Breakdown
- 4.44Ease of use
- 4.64Value for money
- 4.36Customer support
- 4.45Functionality
Pricing
Starting at $1.00 per month
Proton Mail
Ratings Breakdown
- 4.45Ease of use
- 4.24Value for money
- 4.04Customer support
- 4.31Functionality
Pricing
Starting at $6.99 per month
Microsoft Outlook
Ratings Breakdown
- 4.48Ease of use
- 4.41Value for money
- 4.17Customer support
- 4.48Functionality
Pricing
Available upon request
Mailbird
Ratings Breakdown
- 4.48Ease of use
- 4.35Value for money
- 4.15Customer support
- 4.29Functionality
Pricing
Starting at $2.28 per year
Yahoo Mail
Ratings Breakdown
- 4.35Ease of use
- 4.47Value for money
- 4.08Customer support
- 4.14Functionality
Pricing
Available upon request
Top Gmail Alternatives
Zoho Mail
Starting Price: $1.00 per month
Zoho Mail's Best Rated Features
Zoho Mail
- 4.70Inbox Management
- 4.66Email Monitoring
- 4.64Autoresponders
Gmail Comparison
- 4.68Inbox Management
- 4.61Email Monitoring
- 4.49Autoresponders
Features Comparison
48%
Unique Features for Zoho Mail
- Archiving & Retention
- Chat/Messaging
- Data Recovery
52%
Shared Features with Gmail
- API
- Autoresponders
- Collaboration Tools
Integrations Comparison
57%
Unique Integrations for Zoho Mail
- Zoho Cliq
- Zoho Creator
- Zoho CRM
43%
Shared Integrations with Gmail
- Asana
- HubSpot CRM
- Zapier
Proton Mail
Starting Price: $6.99 per month
Features Comparison
78%
Unique Features for Proton Mail
- Email Attachment Protection
- Email Filtering
- Email Management
22%
Shared Features with Gmail
- Reporting/Analytics
- Spam Blocker
Integrations Comparison
86%
Unique Integrations for Proton Mail
- Postbox
- Proton Drive
- Proton Pass
14%
Shared Integrations with Gmail
- Microsoft Outlook
Pricing: Available upon request
Microsoft Outlook's Best Rated Features
Microsoft Outlook
- 4.58Inbox Management
- 4.53Email Monitoring
- 4.39Prioritization
Gmail Comparison
- 4.68Inbox Management
- 4.61Email Monitoring
- 4.45Prioritization
Features Comparison
20%
Unique Features for Microsoft Outlook
- Archiving & Retention
- Customizable Templates
80%
Shared Features with Gmail
- Collaboration Tools
- Contact Management
- Email Monitoring
Integrations Comparison
50%
Unique Integrations for Microsoft Outlook
- Gmail
- Microsoft 365
- Microsoft PowerPoint
50%
Shared Integrations with Gmail
- Google Calendar
- Microsoft Excel
- Microsoft OneNote
Mailbird
Starting Price: $2.28 per year
Mailbird's Best Rated Features
Mailbird
- 4.43Email Monitoring
- 4.38Inbox Management
- 3.97Response Management
Gmail Comparison
- 4.61Email Monitoring
- 4.68Inbox Management
- 4.49Response Management
Features Comparison
38%
Unique Features for Mailbird
- Activity Dashboard
- Archiving & Retention
- Customizable Templates
62%
Shared Features with Gmail
- Contact Management
- Email Monitoring
- Email Tracking
Integrations Comparison
0%
Unique Integrations for Mailbird
- No unique integrations
100%
Shared Integrations with Gmail
- Asana
- Dropbox Business
- Evernote Teams
Yahoo Mail
Pricing: Available upon request
Yahoo Mail's Best Rated Features
Yahoo Mail
- 4.38Inbox Management
- 4.32Alerts/Notifications
- 4.29Search/Filter
Gmail Comparison
- 4.68Inbox Management
- 4.63Alerts/Notifications
- 4.62Search/Filter
Features Comparison
20%
Unique Features for Yahoo Mail
- Archiving & Retention
- Shared Inboxes
80%
Shared Features with Gmail
- Alerts/Notifications
- Email Monitoring
- Email Tracking
Integrations Comparison
100%
Unique Integrations for Yahoo Mail
- Gmail
0%
Shared Integrations with Gmail
- No shared integrations
Our Methodology
Our objective research is based on market demand signals along with an analysis of our proprietary data, including product information and verified user ratings and reviews, as of February 2026.
To be eligible, products had to meet at least one of the following criteria:
- Be considered a popular Gmail alternative based on our analysis of online search trends where users compare the two systems.
- Emerge as one of the top-mentioned products in Software Advice reviews that reviewers switched to from Gmail, or considered as alternatives when selecting Gmail.
- Show popular demand in a software category shared with Gmail by being among the products that users most commonly inquire about on its Software Advice profile page.
- Rank among one of the highest-rated Gmail competitors.
The selected products also met these requirements:
- Have at least 20 published reviews in the past 2 years as of the analysis period.
- Demonstrate U.S. market presence based on factors such as the availability of U.S.-based reviews and product website research.
In certain cases, depending on the product we’re considering alternatives for, we may expand our selection criteria based on our market insights to ensure we’re providing the best options for buyers.
To offer users a varied selection of vendors to consider, we restrict the number of products from the same software vendor on the list. If several products from the same vendor qualify for inclusion, we select the one most often searched as a Gmail competitor according to online search trends.
Additional Gmail Alternatives
Starting Price: $7.00 per month
Features Comparison
89%
Unique Features for Google Workspace
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
11%
Shared Features with Gmail
- Alerts/Notifications
- API
- Collaboration Tools
Integrations Comparison
49%
Unique Integrations for Google Workspace
- Adobe Acrobat Reader
- Adobe Workfront
- AODocs Document Management
51%
Shared Integrations with Gmail
- Asana
- Calendly
- Google Analytics 360
Starting Price: $6.00 per month
Features Comparison
85%
Unique Features for Microsoft 365
- Activity Tracking
- Address Book
- Appointment Management
15%
Shared Features with Gmail
- Alerts/Notifications
- Collaboration Tools
- Contact Management
Integrations Comparison
50%
Unique Integrations for Microsoft 365
- Microsoft Bookings
- Microsoft Planner
- Microsoft PowerPoint
50%
Shared Integrations with Gmail
- Google Drive
- Microsoft Excel
- Microsoft OneNote
Starting Price: $13.00 per month
Features Comparison
86%
Unique Features for Mailchimp
- A/B Testing
- Activity Dashboard
- Activity Tracking
14%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
86%
Unique Integrations for Mailchimp
- 123FormBuilder
- Accelo
- ActiveCampaign
14%
Shared Integrations with Gmail
- Airtable
- Asana
- Basecamp
Starting Price: $9.00 per month
Features Comparison
81%
Unique Features for Brevo
- A/B Testing
- Activity Dashboard
- Archiving & Retention
19%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
79%
Unique Integrations for Brevo
- ActiveCampaign
- Adobe Commerce
- BigCommerce
21%
Shared Integrations with Gmail
- Google Analytics 360
- HubSpot CRM
- Microsoft Outlook
Starting Price: $10.00 per month
Features Comparison
81%
Unique Features for MailerLite
- A/B Testing
- Activity Dashboard
- Activity Tracking
19%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
81%
Unique Integrations for MailerLite
- 500Apps
- Adobe Commerce
- ARMember
19%
Shared Integrations with Gmail
- Airtable
- Basecamp
- ClickFunnels
Starting Price: $12.00 per month
Features Comparison
84%
Unique Features for Constant Contact
- A/B Testing
- Access Controls/Permissions
- Activity Dashboard
16%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
91%
Unique Integrations for Constant Contact
- 123FormBuilder
- 1CRM
- Act!
9%
Shared Integrations with Gmail
- Basecamp
- Clio
- Google Contacts
Starting Price: $14.00 per month
Features Comparison
74%
Unique Features for iContact
- Access Controls/Permissions
- Automated Publishing
- Campaign Analytics
26%
Shared Features with Gmail
- API
- Contact Management
- Email Campaign Management
Integrations Comparison
71%
Unique Integrations for iContact
- 123FormBuilder
- Acuity Scheduling
- Adobe Commerce
29%
Shared Integrations with Gmail
- Calendly
- ClickFunnels
- Google Contacts
Starting Price: $20.00 per month
Features Comparison
82%
Unique Features for Klaviyo
- 2-Way Messaging
- A/B Testing
- Activity Dashboard
18%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
93%
Unique Integrations for Klaviyo
- Adobe Commerce
- AfterShip
- Akamai Identity Cloud
7%
Shared Integrations with Gmail
- Meta for Business
- Stripe
- Typeform
Starting Price: $29.00 per month
Features Comparison
65%
Unique Features for Kit
- A/B Testing
- Campaign Management
- CAN-SPAM Compliance
35%
Shared Features with Gmail
- API
- Autoresponders
- Contact Management
Integrations Comparison
94%
Unique Integrations for Kit
- Acuity Scheduling
- Gravity Forms
- Leadpages
6%
Shared Integrations with Gmail
- Zapier
Starting Price: $99.00 per month
Features Comparison
78%
Unique Features for Emma by Marigold
- A/B Testing
- Access Controls/Permissions
- Activity Dashboard
22%
Shared Features with Gmail
- API
- Collaboration Tools
- Contact Management
Integrations Comparison
87%
Unique Integrations for Emma by Marigold
- accesso ShoWare
- Adobe Commerce
- Annex Cloud Loyalty Experience Platform
13%
Shared Integrations with Gmail
- Google Analytics 360
- HubSpot CRM
- Salesforce Sales Cloud
Starting Price: $25.00 per month
Features Comparison
65%
Unique Features for SalesBlink
- Activity Dashboard
- Activity Tracking
- Calendar Management
35%
Shared Features with Gmail
- API
- Collaboration Tools
- Contact Management
Integrations Comparison
50%
Unique Integrations for SalesBlink
- Copper
- Gmail
- Zoho CRM
50%
Shared Integrations with Gmail
- Google Calendar
- HubSpot CRM
- Microsoft Outlook
Starting Price: $15.00 per month
Features Comparison
77%
Unique Features for SendGrid
- A/B Testing
- Audience Targeting
- Campaign Analytics
23%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
83%
Unique Integrations for SendGrid
- Google Cloud
- Heroku
- IBM Cloud
17%
Shared Integrations with Gmail
- Google Analytics 360
Starting Price: $15.00 per month
Features Comparison
79%
Unique Features for AWeber
- A/B Testing
- Activity Dashboard
- Activity Tracking
21%
Shared Features with Gmail
- Alerts/Notifications
- API
- Autoresponders
Integrations Comparison
91%
Unique Integrations for AWeber
- 1ShoppingCart
- 24sessions
- 360Alumni
9%
Shared Integrations with Gmail
- Airtable
- Calendly
- Google Analytics 360
Starting Price: €16.00 per month
Features Comparison
83%
Unique Features for GetResponse
- A/B Testing
- Access Controls/Permissions
- Activity Tracking
17%
Shared Features with Gmail
- API
- Autoresponders
- Contact Management
Integrations Comparison
82%
Unique Integrations for GetResponse
- 123FormBuilder
- Adobe Commerce
- BigCommerce
18%
Shared Integrations with Gmail
- ClickFunnels
- Google Analytics 360
- Google Contacts
Pricing: Available upon request
Features Comparison
33%
Unique Features for Amazon SES
- Campaign Management
- ROI Tracking
- Template Management
67%
Shared Features with Gmail
- API
- Email Campaign Management
- Email Monitoring
Integrations Comparison
0%
Unique Integrations for Amazon SES
- No unique integrations
0%
Shared Integrations with Gmail
- No shared integrations
Still Not Sure?
Our experts can help you compare Gmail with other top options, so you can find the best fit for your needs.