Finding software can be overwhelming. IVF software is specifically designed for fertility treatment practices to help stay organized and meet quality standards so physicians can provide the best care.

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athenaOne

athenahealth recently named 2020 Best in KLAS: Small Practice Ambulatory EMR/PM, athenaClinicals, for 10 or fewer physicians, and Ambulatory RCM Services, athenaCollector, is providing cloud-based services for electronic health re... Read more

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Recent recommendations: 374 recommendations

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DrChrono

DrChrono’s iPad and iPhone compatible EHR and medical billing platform allows medical practices and healthcare providers to manage patient intake, patient care, clinical charting, billing and revenue cycle management. It includes ... Read more

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Recent recommendations: 281 recommendations

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Kareo Billing

Kareo is a web-based medical billing and practice management solution used by medical practitioners and physicians across the United States. The system suits small practices and billing companies. With Kareo, practices can schedul... Read more

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Recent recommendations: 168 recommendations

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PrognoCIS

PrognoCIS EHR and PrognoCIS Telemedicine have earned a reputation for fast, flexible individual provider workflow. The software package offers a full suite of highly desirable features and functions. PrognoCIS provides a cloud-bas... Read more

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Recent recommendations: 72 recommendations

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AdvancedMD Billing Services

AdvancedMD is a medical office software suite with cloud-based, integrated physician-patient workflow solutions including: practice management/medical billing, electronic health records, telemedicine, patient engagement, practice ... Read more

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Recent recommendations: 27 recommendations

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ChARM EHR

ChARM Health is a MU certified, cloud-based EHR, Practice Management and Medical Billing solution that helps healthcare organizations ranging from large multi-specialty groups to small independent medical offices function efficien... Read more

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Recent recommendations: 12 recommendations

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MedicsPremier

MedicsPremier supports comprehensive financial/operational/workflow management and a nearly 100% success rate on first attempt HCFA/UB clearinghouse claims with a utility for workers compensation/no-fault claims/documentation. ... Read more

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Recent recommendations: 8 recommendations

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eClinicalWorks

ClinicalWorks, an electronic health record (EHR) and practice management solution, provides technology for every step of the patient care delivery process. Clinicians access features including patient engagement, Telehealth, custo... Read more

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Recent recommendations: 5 recommendations

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Waystar

Waystar is a cloud-based revenue cycle management platform for healthcare systems. The solution is used by organizations of all sizes to manage administrative and clinical functions. Key features include insurance verification, co... Read more

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Recent recommendations: 4 recommendations

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OpenPM

OpenPM is a cloud-based solution designed to help medical organizations manage billing, accounting, patient records and more via a unified portal. The platform enables institutions to streamline managements of claims, patient foll... Read more

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Recent recommendations: 3 recommendations

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Medicasoft

Based in Ontario, Canada, Medicasoft is a SaaS development company that provides clinic management solutions for privately owned clinics and health providers. Designed to cover clinical operational needs, Medicasoft's PACS, LIMS, ... Read more

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Recent recommendations: 2 recommendations

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NobilityRCM

Nobility is a medical service provider offering medical billing and pre-funding services to medical practices of all sizes. The solution helps users to manage their administrative operations and routines. Nobility's billing s... Read more

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Recent recommendations: 2 recommendations

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Intelligent Medical Software

IMS (Intelligent Medical Software) by Meditab Software is an Electronic Health Records (EHR) and Practice Management solution that includes applications for e-prescribing, practice reporting, a patient portal, and communication to... Read more

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Recent recommendations: 1 recommendations

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10to8

10to8 is a cloud-based booking solution for small to large businesses in all industries. It provides users with a customized booking website where clients can schedule appointments, pay for events and services and access existing ... Read more

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NueMD

NueMD offers a suite of cloud-based software and medical billing services for practices of all sizes. NueMD is an integrated practice management, medical billing, electronic health recording and appointment scheduling solution. ... Read more

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PatientPop

PatientPop helps physicians and health care providers attract patients through healthcare sites and social media profiles. The solution provides an appointment-scheduling module that allows patients to request appointments th... Read more

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AppointmentPlus

AppointmentPlus is a cloud-based scheduling tool suitable for businesses of all sizes and industries. It offers configurable appointment setting tools, embeddable features for websites, HIPAA-compliant appointment scheduling for p... Read more

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ReminderCall.com

ReminderCall.com is a cloud-based solution designed to help medical practitioners send automated appointment reminders and confirmations to patients via text messages, calls and emails. The HIPAA-compliant platform allows business... Read more

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Intergy

Greenway’s electronic health record (EHR) and practice management platform, Intergy, offers a user-friendly, specialty-focused solution for ambulatory healthcare practices. It provides tools to manage chronic conditions, capture p... Read more

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EZClaim

EZClaim Medical Billing is a medical billing software that caters to both single and multi-provider practices. It can be deployed both on-premise and in the cloud. This software assists users through the entire billing and schedul... Read more

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Buyers guide


Last Updated: June 7, 2021

In vitro fertilization (IVF) and other types of assisted reproduction technologies (ART) have led to over one million babies being born in the United States since the nation's first successful IVF treatment in 1981. Today, there are over 1,000 IVF clinics operating in the U.S., and hundreds of thousands of hopeful parents continue to seek this specialized treatment each year.

That means IVF clinics have their hands full when it comes to things like recording, tracking and securing patient information; planning and executing treatments; charting and billing—and that's just the start of their unique challenges. With this much at stake for assisted reproduction providers, IVF clinics must equip themselves with strong software solutions in order to stay organized, HIPAA compliant, effective and profitable.

Which is why IVF software is so important. In this Buyer's Guide, we'll go over all the essentials to help you understand what this valuable software offers users, what your options are when it comes to features and functionality and a few other considerations to help you decide on the best solution for your practice.

Here's what we'll cover:

What Is IVF Software?
Common Features of IVF Software
Benefits and Potential Issues
Other Key Considerations

What Is IVF Software?

In vitro fertilization is a form of assisted reproductive technology, which is defined by the CDC as any kind of medical fertility treatment that involves both eggs and embryos.

I don't have to tell you how crucial it is for IVF and other fertility clinics to follow strict protocols and stay immensely organized when doing this important work. What I can tell you is how much IVF software will help you do that.

Most IVF systems act as specialized electronic health records (EHR) systems that offer the same standard features, such as charting, billing and note-taking, in addition to segment-specific features (which we'll talk more about later) such as donor and surrogate databases and cryogenic storage for embryo and sperm cells. You can also find some practice management features in IVF software to help you communicate with your patients and stay on top of scheduling as well.

Common Features of IVF Software

There will always be some variation among software products, and ICF software is no different. Because it is a medical solution, though, many of these systems will share common functionality that IVF clinics must have in order to serve their patients. Those features are:

Patient management Record, track and reference all pertinent background information for patient couples, including medical histories, demographics, disease screenings, lab test results, previous treatments, etc.
Donor/surrogate registration Collect information from potential donors and surrogates and store it in a secure database.
Treatment management Supports a variety of treatment options with notes, tracking, coding, analysis and diagnostics.
Charting Makes note taking easier with templates and auto-fill options for charting and coding.
Embryo & sperm storage Registration of all collected and stored samples keeps banks organized and compliant by tracking collection dates, embryo and sperm assessments, storage status etc.
Batch control Links all tissue and the medical tools used to handle them and groups them into batches, then the success rate of pregnancies is tracked for each batch in order to quickly identify problems that may arise.

And remember, typical IVF software systems are more robust versions of EHRs and practice management products, so you should also consider features that serve those more general purposes such as scheduling, patient portal/engagement and billing. Here's a look at what one of these features looks like in action:

Treatment tracking in MediTEX IVF

Treatment tracking in MediTEX IVF

Benefits and Potential Issues

Among the many benefits of adopting IVF software for your fertility clinic is the fact that choosing this specialized software will give you the required features and functionality for your field that other practice management and EHR systems won't offer.

This can save you from having to seek out standalone software solutions to fertility-specific needs, such as cryogenic cell storage and donor databases.

Besides that major advantage of IVF software, here are a few other key benefits to consider:

  • Provide the best care for your patients. By freeing you up from focusing on organizational tasks, IVF software enables you to fully support your patients and their needs. You can spend more time with your patients answering their questions and working with them on treatments.
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  • Ensure quality and safety standards are always being met. Because many IVF software systems offer compliance tracking functionality, you can rest easy knowing that your practice is following government regulations and protecting your patients' information from data breaches.
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  • Improve workflows and processes. By keeping control of every task in one place—from collecting medical histories to labeling tissue samples—you can streamline all of your IVF clinic workflows and make sure every process that takes place in your practice is optimized.

The potential issues of IVF software are much more standard; the biggest one being the cost. Any medical system will be a major expense, and that's especially true for such specialized software. Just make sure you fully-explore your needs and options before coming up with a budget so it'll be easier to stick to.

Other Key Considerations

A few other important things to be aware of when researching vendors include:

Cloud-based vs on-premise. While there are IVF systems available to license and deploy on-premise, most software in this space will be cloud-based. That means your data is more likely to be hosted by the software vendor and accessible via the internet. While this method tends to be less expensive than on-premise software, there are additional security considerations.

Because you have to make sure you're practice is HIPAA-compliant at all times, you'll want to go into detail with any IVF software vendors you speak to on what security measures they take to protect your patients (for example, do they automatically encrypt data? Do they keep backdoor access to your system after selling it to you? etc.)

Pricing. There are a lot of variables that affect pricing of any software system, but some IVF software vendors add to that by offering configuration options to let you select only the features you need, which will impact the software cost. This is great for smaller practices that won't need the all-inclusive functionality that larger IVF practices will require.

Implementation. If you're switching from a different software product, you're going to need to (securely) transfer all your data and train on the new IVF software. That's going to mean spending additional money, so keep that in mind when looking at pricing.