Best Billing and Invoicing Software of 2026
Updated February 18, 2026 at 10:19 AM
Written by Lisa Morris
Associate Principal Analyst
Edited by Caroline Rousseau
Senior Editor
Reviewed by Chris Soltani
Senior Advisor
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Billing and invoicing software helps finance teams, bookkeepers, and service managers send invoices, track payments, and manage receivables. With 800 tools built for various use cases, team structures, or industry demands, choosing the right one can be challenging. To help you narrow it down, I worked with our billing and invoicing software advisors to curate a list of recommended productsi and a list of the billing and invoicing software Frontrunners based on user reviews. For further information, read my billing and invoicing software buyer's guide.
Billing and Invoicing Software
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Sage Intacct operates within the Sage Business Cloud portfolio as a comprehensive cloud-based financial management software, exp...Read more about Sage Intacct
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Sage 50 Accounting is an accounting solution designed to cater to the needs of small and medium-sized businesses. It offers a su...Read more about Sage 50 Accounting
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FreshBooks is a web-based accounting platform designed for small businesses across industries such as marketing, legal services,...Read more about FreshBooks
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NetSuite is an AI-powered cloud-based business management suite that incorporates ERP, financial management, CRM and eCommerce f...Read more about NetSuite
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AvidXchange is an accounts payable automation software designed to help businesses manage bill payment processes with visibility...Read more about AvidXchange
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Software Advice FrontRunners 2026
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Best for Quick Implementation
In our analysis of Billing and Invoicing products with the most market demand, QuickBooks Online is the most requested by users for quick implementation out of the most popular tools.
QuickBooks Online is best for SMBs seeking quick implementation, with reviewers noting the platform’s easy onboarding, automation of invoicing and billing, and the ability to collaborate with accountants in real time, which streamlines setup and daily financial management.
- Reviewers Perspective
"QuickBooks Online offers features that enables me to streamline processes such as invoicing, time tracking on projects and billing."
PMPatrick Muruthi
Chief Accountant
Used for 2+ years
We analyzed 787 verified user reviews for QuickBooks Online to find out what actual users really think.
Invoicing
QuickBooks Online streamlines invoicing with tools for recurring invoices, payment reminders, and customizable templates. This helps businesses maintain cash flow and reduce manual follow-up.Ease of Use
Users set up and navigate QuickBooks Online with minimal training. The interface simplifies complex tasks, making it practical for both new and experienced business owners.Customer Support
Support is available through multiple channels, but users report inconsistent service and long wait times. Tutorials and forums help fill gaps, though direct support may require improvement. - Key FeaturesQuickBooks Online's scoreCategory average
Invoice Creation
4.494.59 category average
Invoice History
4.514.60 category average
Invoice Processing
4.404.56 category average
- Screenshots
Highly Rated for Automation
Xero
Of the products listed on our FrontRunners report, Xero is the highest rated for automation out of the most popular tools.
Xero is highly rated for automation and suits SMBs aiming to reduce manual accounting work; our reviewers say its automated bank feeds, recurring invoicing, and seamless integrations save significant time and improve workflow efficiency.
- Reviewers Perspective
"I also appreciated the accessibility, being able to access financial information from anywhere, and the automated reminders, which helped keep tasks like invoicing and payments on track."
CHCraig Huston
General Manager
Used for 1-2 years
We analyzed 768 verified user reviews for Xero to find out what actual users really think.
Accounting
Xero automates accounts payable, receivable, and general ledger entries. Businesses save time and improve productivity by streamlining repetitive processes and enabling real-time collaboration.Invoicing
Teams create, send, and track invoices from any device. Automated reminders and recurring invoice features help keep payments organized and reduce manual errors for SMBs.Ease of Use
Users quickly learn Xero’s interface and navigation. The straightforward design supports efficient access to features, making it suitable for businesses without dedicated accounting staff. - Key FeaturesXero's scoreCategory average
Invoice Creation
4.644.59 category average
Invoice History
4.664.60 category average
Invoice Processing
4.594.56 category average
- Screenshots
Best for Customization
Zoho Invoice
Of the products listed on our FrontRunners report, Zoho Invoice is the most requested by users for customization out of the most popular tools.
Zoho Invoice is best for businesses prioritizing customization, as our reviewers highlight its flexible invoice templates, branding options, and ability to tailor forms and workflows to specific business needs.
- Reviewers Perspective
"I like Zoho because it helps us in the invoicing of our small firm, we can make recurring invoices, charge to clients, and they can make payments through the invoice or portal."
DLDeyaneyra Lugo Bonilla
Accounting Assistant
Used for 2+ years
We analyzed 421 verified user reviews for Zoho Invoice to find out what actual users really think.
Invoicing
Zoho Invoice lets users create, customize, and send invoices from desktop or mobile. Recurring invoice automation and payment tracking help small businesses manage billing efficiently.Ease of Use
Setup and navigation are simple, making Zoho Invoice accessible for startups and small teams. Most features require minimal training, speeding up daily invoicing tasks.Payments
Businesses accept online and manual payments, set up recurring payments, and use client portals. Payment tracking and links streamline collections, though some users want more local gateway options. - Key FeaturesZoho Invoice's scoreCategory average
Invoice Creation
4.794.59 category average
Invoice History
4.784.60 category average
Invoice Processing
4.714.56 category average
- Screenshots
Best for User Interface
Wave
Of the products listed on our FrontRunners report, Wave is the highest rated for its user interface out of the most popular tools.
Wave is best for those who value an intuitive user interface, with reviewers noting its clean design, ease of navigation, and straightforward invoicing and expense tracking that simplify financial tasks for small businesses.
- Reviewers Perspective
"I have been using Wave for our small business bookkeeping for the past five or six years and love the ability to connect my bank accounts and credit cards and run weekly, monthly, and yearly reports."
BCBrigitte Chapman
Co-Owner
Used for 2+ years
We analyzed 720 verified user reviews for Wave to find out what actual users really think.
Accounting
Wave covers expense tracking, financial reporting, and bank reconciliation for small businesses and freelancers. The free plan supports double-entry accounting and real-time reporting.Small Business Use
Small businesses, freelancers, and startups use Wave’s free core features to manage accounting, invoicing, and expenses without subscription fees, keeping overhead low.Ease of Use
Wave’s intuitive interface and clear layout enable quick setup and daily use, even for those with limited accounting experience. Tutorials help users get started fast. - Key FeaturesWave's scoreCategory average
Invoice Creation
4.664.59 category average
Invoice History
4.514.60 category average
Invoice Processing
4.614.56 category average
- Screenshots
Highly Rated for Integrations
In our analysis of Billing and Invoicing products with the most market demand, QuickBooks Enterprise is the highest rated for integrations out of the most popular tools.
QuickBooks Enterprise is highly rated for integrations, making it ideal for organizations needing to connect accounting with other business systems; our reviewers say its integration capabilities and robust reporting features streamline complex workflows.
- Reviewers Perspective
"QuickBooks is a user friendly software that has helped me a lot not only in my accounting capabilities, but also in adaptability, scalability, and robust integration."
LSLouisa Semnebe
Manager
Used for 2+ years
We analyzed 963 verified user reviews for QuickBooks Enterprise to find out what actual users really think.
Accounting
QuickBooks Enterprise manages complex accounting needs for medium to large businesses. Teams can handle invoicing, expense tracking, and financial reporting from a single interface, supporting daily operations without requiring deep accounting expertise.Financial Reporting
Finance teams use QuickBooks Enterprise to generate profit and loss statements, balance sheets, and custom dashboards. This streamlines audits and supports better decision-making with real-time access to financial data.QuickBooks
Organizations manage payments, payroll, inventory, and reporting in one place. The platform’s adaptability allows tracking expenses, handling multiple companies, and customizing categories, which is useful for businesses with diverse needs. - Key FeaturesQuickBooks Enterprise's scoreCategory average
Invoice Creation
4.634.59 category average
Invoice History
4.654.60 category average
- Screenshots
Best for Mobile app
FreshBooks
Of the products listed on our FrontRunners report, FreshBooks is the most requested by users for mobile app out of the most popular tools.
FreshBooks is best for users who need a strong mobile app, with reviewers highlighting the ability to manage invoicing, track time, and capture expenses on the go, making it especially convenient for freelancers and small business owners.
- Reviewers Perspective
"It also help tracks paid and over due invoices, with its invoice and billing management features i also get to issue a professional invoice."
LTLinda Touart
Assistant Director
Used for 6-12 months
We analyzed 838 verified user reviews for FreshBooks to find out what actual users really think.
Invoicing
FreshBooks lets users create professional invoices, track payments, and manage overdue accounts. Customizable templates and automated reminders simplify billing for small businesses and freelancers.Ease of Use
Even users with little accounting experience can quickly learn FreshBooks. The intuitive design and clear navigation reduce onboarding time and make daily management tasks straightforward.Accounting
FreshBooks handles bookkeeping, expense tracking, and financial reporting from a single dashboard. Small businesses and freelancers use it for efficient routine accounting without advanced expertise. - Key FeaturesFreshBooks's scoreCategory average
Invoice Creation
4.634.59 category average
Invoice History
4.574.60 category average
Invoice Processing
4.574.56 category average
- Screenshots
Most Rated for SMBs
NetSuite
NetSuite is the most requested by small businesses out of the most popular tools, based on our analysis of Billing and Invoicing products with the most market demand.
NetSuite is most rated for SMBs requiring a comprehensive platform, with reviewers noting its scalability, integrated financial management, and automation features that support growing businesses and streamline complex operations.
- Reviewers Perspective
"Time to automate various accounting processes which reduces manual data entry, minimizes errors and saves time allowing us to focus on more strategic financial activities."
FSFlorence Schlensog
Trade Advisor
Used for 2+ years
We analyzed 760 verified user reviews for NetSuite to find out what actual users really think.
Features
NetSuite provides ERP, CRM, project management, and HR modules in one platform. Organizations manage diverse business functions and adapt to changing needs as they grow.Accounting and Financial Management
NetSuite automates general ledger, accounts receivable, and reporting. Real-time visibility and customizable reports support compliance and decision-making for organizations of all sizes.Data Management
Businesses consolidate data across departments for a single source of truth. Automation, real-time access, and reporting tools improve accuracy and decision-making. - Key FeaturesNetSuite's scoreCategory average
Invoice Creation
4.434.59 category average
Invoice History
4.394.60 category average
Invoice Processing
4.224.56 category average
- Screenshots
Most Rated for Quick Adoption/Easy Adoption
Odoo
According to our user reviews, Odoo is the highest rated for easy adoption out of the most popular tools.
Odoo is most rated for quick adoption, making it a strong fit for SMBs seeking easy onboarding; our reviewers point out its logical workflows, effective bulk import features, and modular design that speed up implementation and user training.
- Reviewers Perspective
"The fact that everything is integrated into one system – sales, accounting, inventory, and marketing – really helps make workflows smoother and improves overall visibility into operations."
GMGustavo Medina
Manager
Used for 1-2 years
We analyzed 567 verified user reviews for Odoo to find out what actual users really think.
Customization
Admins configure Odoo modules and reports to fit unique business requirements. Open-source flexibility allows for both simple tweaks and deeper modifications, supporting specialized industry processes.Modules
Companies add or remove CRM, accounting, inventory, and HR modules as their needs change. This modular structure supports gradual implementation and scaling for growing organizations.Inventory Management
Odoo tracks stock, manages warehouses, and processes orders across locations. Integration with sales and procurement improves operational efficiency and gives teams a unified view of inventory. - Key FeaturesOdoo 's scoreCategory average
Invoice Creation
4.174.59 category average
Invoice History
4.054.60 category average
Invoice Processing
4.364.56 category average
- Screenshots
Most Used By Marketing and Advertising
Paymo
According to our user reviews, Paymo is the most requested by users in marketing and advertising out of the most popular tools.
Paymo is most used by marketing and advertising teams, with reviewers saying its integrated time tracking, project management, and invoicing tools help agencies efficiently manage client work and billing in a single platform.
- Reviewers Perspective
"The ability to assign tasks, monitor progress, and generate detailed invoices all within one platform saves significant time and effort."
AFAndrea Fiore
Founder
Used for 1-2 years
We analyzed 494 verified user reviews for Paymo to find out what actual users really think.
Invoicing
Paymo generates invoices directly from tracked time and expenses. This integration supports accurate billing and helps service-based businesses automate reminders and manage payments.Time Tracking
Teams monitor work hours across projects using desktop and mobile widgets, automatic timers, and manual entry. This ensures accurate client invoicing and productivity tracking.Project Management
Managers use custom workflows, Gantt charts, and templates to adapt Paymo to various project requirements. This supports visibility and resource allocation for teams handling multiple projects. - Key FeaturesPaymo's scoreCategory average
Invoice Creation
4.494.59 category average
Invoice History
4.784.60 category average
Invoice Processing
4.444.56 category average
- Screenshots
Most Used By Events Services
HoneyBook
In our analysis of Billing and Invoicing products with the most market demand, HoneyBook is the most requested by users in events services out of the most popular tools.
HoneyBook is most used by event services professionals, as reviewers highlight its all-in-one approach to managing contracts, invoicing, and client communications, which streamlines workflows and improves client organization.
- Reviewers Perspective
"I liked its ability to track the invoice from sending to payment, as it documents all of that in the records with date and time efficiently."
MGMoran Geckt
Mobile Marketing Lead
Used for 2+ years
We analyzed 477 verified user reviews for HoneyBook to find out what actual users really think.
Invoicing and Contracts
HoneyBook enables users to create, send, and manage invoices and contracts in one platform. Automated workflows and templates support accurate record-keeping and efficient client communication.Ease of Use
Teams benefit from HoneyBook’s user-friendly interface and onboarding resources. The clean dashboard and simple navigation help businesses manage tasks without advanced technical skills.Customer Support
Support is available via live chat, tutorials, and a user community. This helps businesses resolve issues and learn new features quickly, contributing to smoother operations. - Key FeaturesHoneyBook's scoreCategory average
Invoice Creation
4.694.59 category average
Invoice History
4.704.60 category average
Invoice Processing
4.714.56 category average
- Screenshots
Invoice Fly
- Reviewers Perspective
"This app is great, streamlines, my workflow, even allowing me to quote the client and invoice them immediately after work was done, right in front of them."
RMRondy Marji
Owner
Used for 6-12 months
We analyzed 74 verified user reviews for Invoice Fly to find out what actual users really think.
Ease of Use
Small business owners use Invoice Fly to create and manage invoices efficiently, often directly from a mobile app. The platform supports customizable templates and easy data recall for daily invoicing.Payment Tracking
Teams track outstanding balances and send payment reminders with Invoice Fly. The clean interface supports budgeting and financial management, though some users seek more payment options.Small Business
Invoice Fly provides features tailored for small businesses, helping them present a professional image and streamline invoicing tasks across various industries. - Screenshots
Sage Intacct
- Reviewers Perspective
"We have used almost 7 years and it has served us well in all aspects of accounting, payables, cash management, General Ledger and Reporting."
SFSteve Fooskas
Accounting Manager
Used for 2+ years
We analyzed 365 verified user reviews for Sage Intacct to find out what actual users really think.
Accounting
Finance teams use Sage Intacct to manage general ledger, payables, and cash management. Automation and robust controls support efficient workflows and clear audit trails.Ease of Use
Organizations benefit from Sage Intacct’s clean interface and logical navigation, enabling teams to quickly find information and complete tasks with minimal training.Financial Reporting
Users generate custom financial statements and analyze data across multiple dimensions. Automated reporting processes support audits, budget tracking, and compliance. - Key FeaturesSage Intacct's scoreCategory average
Invoice Creation
4.814.59 category average
Invoice History
4.274.60 category average
Invoice Processing
4.524.56 category average
- Screenshots
- Reviewers Perspective
"What I like most about Paypal Invoicing is that it's a recognized brand; you can save customer information, just by searching for them with an email address; I can keep track of sent invoices and their status, whether they have been paid or not."
EWElizabeth Weiser
Senior Director Of Digital Marketing
Used for 2+ years
We analyzed 353 verified user reviews for PayPal Invoicing to find out what actual users really think.
Invoice Payment
Teams use PayPal Invoicing to create professional invoices, track payment status, and offer clients multiple payment options. The system supports invoice customization, reminders, and real-time payment monitoring for streamlined billing.Ease of Use
Users with limited technical experience set up and navigate PayPal Invoicing with ease. The platform’s simple interface helps save time and allows businesses to focus on operations rather than learning complex software.Payment Processing
Organizations process payments quickly through various methods, including instant transfers. PayPal Invoicing simplifies cash flow management and provides a professional alternative to informal payment requests. - Key FeaturesPayPal Invoicing's scoreCategory average
Invoice Creation
4.674.59 category average
Invoice History
4.724.60 category average
- Screenshots
Elorus
- Reviewers Perspective
"It has streamlined my invoicing and expense tracking process, reduced the chance of accounting errors, and made my day-to-day financial management much easier."
ATAntonis Tsaknis
Owner
Used for 2+ years
We analyzed 239 verified user reviews for Elorus to find out what actual users really think.
Invoice Management
Businesses use Elorus to automate recurring bills, integrate with government portals, and quickly create, send, and track invoices. Professional templates and reminders support efficient billing.Customer Support
Organizations receive prompt support from Elorus via chat and phone. The team listens to feedback, implements feature requests, and provides clear guidance for business operations.Tracking Expense
Teams monitor income, expenses, and project profitability in Elorus. Integrated invoicing, time tracking, and expense management reduce reliance on spreadsheets and improve operational efficiency. - Key FeaturesElorus's scoreCategory average
Invoice Creation
4.804.59 category average
Invoice History
4.764.60 category average
Invoice Processing
4.804.56 category average
- Screenshots
- Reviewers Perspective
"Authorize helps us securely capture payment from customers on our eCommerce customer facing site that is a partnership with our fulfillment business."
DMDana Mauro
Fulfillment Manager
Used for 2+ years
We analyzed 171 verified user reviews for authorize.net to find out what actual users really think.
Payment Processing
Organizations process a wide range of payments securely with authorize.net, supporting recurring billing, reporting, and PCI compliance. The platform streamlines payment collection for various business models.Credit Card Processing
Businesses rely on authorize.net for secure credit card and electronic check processing. The system supports online and in-person transactions, recurring billing, and detailed reporting for efficient workflows.Ease of Use
Teams implement authorize.net with minimal training. The clear interface and customizable forms help streamline daily payment management and adapt to specific business needs. - Key Featuresauthorize.net's scoreCategory average
- Screenshots
Zenskar
- Reviewers Perspective
"My engineering and accounting teams can now manage complex contracts and invoices seamlessly, eliminating manual patchwork and ensuring accuracy."
SGShivam Gupta
VP Engineering
Used for 2+ years
We analyzed 54 verified user reviews for Zenskar to find out what actual users really think.
Billing Automation
Finance and engineering teams use Zenskar to automate complex billing, manage contracts, and handle diverse pricing models. This reduces manual intervention, consolidates financial data, and streamlines revenue recognition for SMBs.Customer Support
Organizations leverage Zenskar’s customer support via Slack, Zoom, and email for onboarding and ongoing operations. The support team resolves queries quickly and guides users through challenges, helping maintain efficient financial operations.Integrations
Businesses integrate Zenskar with platforms like HubSpot, QuickBooks, Stripe, and Salesforce to automate downstream processes. This flexibility frees up team bandwidth and improves operational productivity by simplifying data management. - Key FeaturesZenskar's scoreCategory average
Invoice Creation
4.944.59 category average
Invoice History
4.944.60 category average
Invoice Processing
5.04.56 category average
- Screenshots
Invoice Home
- Reviewers Perspective
"With its many free invoicing templates, you can create, customize, and share invoices, quotes, estimates, and receipts in no time. Whether you send them digitally or need to download them as PDFs."
OQOrlando Quintana
owner
Used for 6-12 months
We analyzed 65 verified user reviews for Invoice Home to find out what actual users really think.
Invoices
Freelancers and small businesses use Invoice Home to generate and manage invoices with customizable templates. The platform supports multi-format delivery, cloud storage, and payment tracking.Payments
Teams collect payments via credit and debit cards, track paid and unpaid invoices, and manage transactions from a central dashboard. Invoice Home streamlines billing and keeps financial records current.Templates
Users select from a wide range of invoice templates, customizing them with logos and branding. The organized layout and workflow help present a polished image to clients. - Key FeaturesInvoice Home's scoreCategory average
Invoice Creation
4.534.59 category average
Invoice History
4.634.60 category average
Invoice Processing
4.454.56 category average
- Screenshots
FreeAgent
- Reviewers Perspective
"Also, it was also helpful that the system would match payments to invoices, therefore the monthly reconciliations only took me a few minutes."
OAOMAR AITSIDIAHMED
Senior Professor
Used for 1-2 years
We analyzed 128 verified user reviews for FreeAgent to find out what actual users really think.
Invoicing
Businesses use FreeAgent to create, send, and track invoices, automate recurring billing, and reconcile payments. These features reduce administrative effort and help maintain professionalism with clients.Accounting
Organizations handle accounting, reporting, and year-end processes in FreeAgent. The platform’s user-friendly design and cloud-based access support collaboration with accountants and ongoing financial management.Customer Support
Users receive fast, thorough responses from FreeAgent’s support team. Helpful resources and clear instructions enable businesses to resolve issues and build confidence in the platform. - Key FeaturesFreeAgent's scoreCategory average
Invoice History
4.444.60 category average
Invoice Processing
4.704.56 category average
- Screenshots
Productive
- Reviewers Perspective
"It allows us to track resources, costs, and progress in one place, giving us full control over our projects and saving significant time compared to using separate tools."
LSLeo Stepan
Technical Director
Used for 1-2 years
We analyzed 83 verified user reviews for Productive to find out what actual users really think.
Project Management
Agencies and teams use Productive to manage projects, tasks, and resources in one platform. Custom fields and collaboration tools support daily organization and workflow efficiency.Project Budgeting
Organizations track resources, costs, and progress with Productive’s budgeting tools. Real-time spending analysis and structured financial planning support project lifecycle management.Customer Support
Users receive responsive support from Productive’s team during setup and ongoing use. The support staff address inquiries quickly and incorporate customer feedback into product improvements. - Key FeaturesProductive's scoreCategory average
Invoice Creation
4.404.59 category average
Invoice History
5.04.60 category average
Invoice Processing
4.804.56 category average
- Screenshots
Bonsai
- Reviewers Perspective
"The average turnaround time working with some clients from contract agreement to invoice generation and sign-off has been about 5 days. If you are a business owner who is also working for smaller organizations who need to get a project off the ground ASAP, then Bonsai is for you!"
JHJonathan Hays
Managing Director
Used for 1-2 years
We analyzed 72 verified user reviews for Bonsai to find out what actual users really think.
Invoicing and Contracts
Freelancers and small businesses use Bonsai to manage proposals, contracts, and invoices in one workspace. The platform supports customization, automation, and electronic signatures for efficient project workflows.Ease of Use
Users navigate Bonsai’s tools easily, reducing the learning curve and simplifying administrative processes. All essential business functions are accessible in a single platform.Freelancers and Small Businesses
Bonsai provides freelancers and small teams with professional templates and integrated features. The platform helps maintain organization and saves time on administrative tasks. - Key FeaturesBonsai's scoreCategory average
Invoice Creation
4.674.59 category average
Invoice History
4.654.60 category average
Invoice Processing
4.334.56 category average
- Screenshots
- Reviewers Perspective
"We can also send the invoice in whatever format the customers prefer (text, email, and print) and take multiple payment types. And the reporting makes it very easy to see what's coming up, overdue, or paid."
AWAbbey Woodcock
owner
Used for 2+ years
We analyzed 100 verified user reviews for Square Invoices to find out what actual users really think.
Invoices
Businesses manage all invoicing tasks in one place, reducing errors and duplicate payments. Square Invoices supports quick creation, customization, and multiple delivery channels for professional billing.Ease of Use
Teams set up and operate Square Invoices easily on desktop or mobile. The intuitive interface streamlines business operations and minimizes time spent on administrative tasks.Customer Support
Organizations benefit from Square Invoices’ friendly and responsive support. Templates and customer profiles enhance workflow and support a broad client base. - Key FeaturesSquare Invoices's scoreCategory average
Invoice Creation
4.864.59 category average
Invoice History
4.894.60 category average
Invoice Processing
5.04.56 category average
- Screenshots
- Reviewers Perspective
"Overall replicon works for the small business I work at to manage employee time."
NRNicole R
Manager
Used for 2+ years
We analyzed 405 verified user reviews for Replicon to find out what actual users really think.
Ease of Use
Organizations streamline timekeeping and project management with Replicon’s intuitive platform. Minimal training is needed for both administrators and end users.Employee Tracking
Businesses track employee hours, attendance, and PTO with Replicon. Features like GPS tracking and project allocation support accurate payroll and resource management.Time Tracking
Teams use Replicon to track work hours, project time, and PTO. The system supports mobile access, auditing, and streamlines payroll and project billing. - Key FeaturesReplicon Time Tracking's scoreCategory average
Invoice Creation
3.504.59 category average
Invoice History
5.04.60 category average
Invoice Processing
4.404.56 category average
- Screenshots
- Reviewers Perspective
"It ensures that we have accurate and updated transactions reports that help us to track all the received payments and also makes it easy to resolve any payments disputes."
AOAlfred Odhiambo
Pastry Chef
Used for 2+ years
We analyzed 105 verified user reviews for Heartland Payments+ to find out what actual users really think.
Payment Processing
Businesses process transactions efficiently with Heartland Payments+, using a range of payment methods and reliable reporting tools. The platform supports secure, global payment acceptance and dispute resolution.Security and Access Control
Organizations rely on Heartland Payments+ for advanced fraud protection and end-to-end encryption. The secure environment supports safe billing and maintains client trust.Ease of Use
Teams deploy Heartland Payments+ quickly, benefiting from a straightforward setup and intuitive design across web, terminal, and mobile. The platform supports teams with varying technical backgrounds. - Key FeaturesHeartland Payments+'s scoreCategory average
Invoice Creation
5.04.59 category average
Invoice History
5.04.60 category average
Invoice Processing
4.544.56 category average
- Screenshots
BigTime
- Reviewers Perspective
"The use of Bigtime adding jobs and preparing the info to add Professional Times and expenses is very fluent and let you to determine the invoice to our client."
CSCarlos Silva
Office Assistant
Used for 1-2 years
We analyzed 463 verified user reviews for BigTime to find out what actual users really think.
Expense Tracking
Teams monitor expenses, time, and budgets across projects using BigTime. The platform supports electronic receipt submission and detailed reporting for operational and management needs.Invoicing
Organizations generate, customize, and send invoices directly from BigTime. The seamless link between time tracking, expense entry, and invoice creation streamlines billing processes.User Interface
Users navigate BigTime’s modern interface easily, supporting both administrators and team members. Customizable options and remote access suit various business needs. - Key FeaturesBigTime's scoreCategory average
Invoice Creation
4.534.59 category average
Invoice History
4.504.60 category average
Invoice Processing
4.504.56 category average
- Screenshots
Methodology
The research for the best Billing and Invoicing software list was conducted in October 2025. We evaluated data (user reviews and demand signals) from the past 24 months as of the research date. Read the complete methodology.
Popular Billing and Invoicing Comparisons
Buyer's Guide
This detailed guide will help you find and buy the right billing & invoicing software for you and your business.
Last Updated on October 16, 2025What you need to know about billing and invoicing software
What is billing and invoicing software?
Essential features of billing and invoicing software
Benefits and competitive advantages of using billing and invoicing software
How to choose the best billing and invoicing software for your business
Software related to billing and invoicing
More resources for your billing and invoicing journey
What you need to know about billing and invoicing software
Billing and invoice software is used in various industries. Among the 939 businesses who called our advisors in the past year for software purchasing guidance and specifically requested billing and invoicing functionality in their solution, the majority were from the accounting industry, followed by maintenance and field service, then consulting. [1]
Due to the range of industries served, most vendors offer customizable systems that can support various business models, pricing structures, and payment types (e.g., ACH payments, recurring payments). Features can also vary significantly based on the organization the software is meant to serve.
For example, it’s common for law firms to bill for the time spent working on a project. A manufacturing company, on the other hand, may charge its clients upon the delivery of goods or tangible items.
Because this software has to be able to serve so many different types of users, there are a lot of options on the market today. To give you an idea, we feature unique profiles for 877 different billing and invoicing products on our site today, and we have more than 10,000 reviews from real users of this software on our site.
In addition to the number of options available, you’ll also want to consider pricing when selecting your billing and invoicing system. Most of these products are billed on a subscription basis and charge each month. Products are generally priced according to tiers, with the basic group offering only the essential features, the premium offering a few more options, and the advanced offering everything. You can expect to pay an average of $32 for basic, $141 for premium, and $259 for advanced. [3]
Whether you’re a first-time buyer or you’re looking to replace your existing billing and invoicing software, you’ll want to make sure you as potential vendors a few basic questions before proceeding:
What features and integrations does the software offer? Make sure the specific features available fit your specific needs, and the product integrations match your existing software stack to allow for an easier transition.
How scalable and customizable is the software? Will this product be able to grow with your business? Ask about customization options and the ability to handle increased transaction volumes as your company expands.
What kind of customer support and training do you provide? Ask about things like support channels to understand how you can reach out if you have a question as well as response times. Additionally, ask about training resources or onboarding assistance to ensure your team can effectively use the software from the start.
In this article, you’ll find information about what to look for when researching billing and invoicing software, as well as a step-by-step guide for selecting the right software. We’ll also share insights and advice from our accounting advisors, Eric Franco and Chris Soltani, who have a combined 18 years of experience helping businesses find the right accounting software.
What is billing and invoicing software?
Billing and invoicing software organizes and automates all of the payment collection processes. It helps ensure timely payment collections, tracks multiple invoices at a time, flags all unpaid invoices, and reduces manual data entry errors.
Billing and invoicing software is available as a standalone system that will only be able to handle tasks specifically related to invoice creation and management or as a feature within a comprehensive accounting software package. Most modern accounting software includes integrated billing and invoicing capabilities as a core function, enabling users to create and send invoices directly from their accounting system. However, these larger systems will be more expensive than standalone products, so users must consider budget before deciding which option is best for them.
Essential features of billing and invoicing software
Before you start considering different billing and invoice software products, it’s crucial to know which features you must have in your final choice. Some features in these systems are considered “core,” meaning you can expect to see them in every product on the market. Other features are considered “common,” and may or may not be included in every product you consider.
Core billing and invoicing features
Invoice creation | Assign rates based on the project, employee type, or Create invoices from scratch or build recurring invoices. 88% of our reviewers rate this feature as critical or highly important. |
Invoice history | Store and view prior invoices for each account or client. 83% of our reviewers rate this feature as critical or highly important. |
Online invoicing | Create, send, and view electronic invoices. 79% of our reviewers rate this feature as critical or highly important. |
Common billing and invoicing features
Customizable invoices | Invoices that can be tailored according to the company's branding, payment terms, and personalized information. 86% of our reviewers rate this feature as critical or highly important. |
Invoice processing | Creation, processing, verification, and execution of invoices till the payment is made. 86% of our reviewers rate this feature as critical or highly important. |
Reporting and statistics | Collection, analysis, and representation of numerical data and generation of reports to understand various patterns. 83% of our reviewers rate this feature as critical or highly important. |
Time and expense tracking | Log and record hours worked and costs spent to assist in billing and invoicing. 78% of our reviewers rate this feature as critical or highly important. |
Recurring/subscription billing | Automated process of charging customers at regular intervals for repeated access or use of a product or service. 76% of our reviewers rate this feature as critical or highly important. |
Quotes/estimates | Generate quotes or estimates for customers. 72% of our reviewers rate this feature as critical or highly important. |
Mobile payments | Clients can submit payments via mobile devices. 62% of our reviewers rate this feature as critical or highly important. |
Benefits and competitive advantages of using billing and invoicing software
Over his 12 years of experience talking to businesses seeking accounting software, Chris Soltani has identified a common pattern: “The common theme is a lot of these buyers that we speak with, whether they’re in construction or architecture or any other industry, typically start out on a very basic system, like spreadsheets for example. And then after a couple of years, they just realize they need something more industry-specific.”
Certainly, having the tools that you need to do your specific job is one of the biggest advantages of using a dedicated billing and invoicing system. In addition to Soltani’s years of experience, we’ve analyzed our own data from thousands of reviewers to understand what other benefits users see when using billing and invoicing software:
Small business management: Users have a lot of positive things to say about their ability to manage their small to mid-sized businesses using this type of software. Many comment on how much their companies have been able to grow thanks to the use of dedicated billing and invoicing software.
User interface: Reviewers are overall pleased with the user experience of these software products, often commenting on how intuitive these systems are to navigate. This helps businesses better understand and utilize the software, as well as clients better manage making online payments.
Expense tracking: Users really appreciate how much time they save by having an automated expense tracking feature that is simple to use. They also note that this tool helps them stay organized and maintain accurate records, which can make tax time a lot less stressful.
Transaction security: Security is a vital factor anytime businesses deal with financial matters or clients are concerned about credit card information. Fortunately, plenty of reviewers are happy with the security measures built into their billing and invoicing tools.
How to choose the best billing and invoicing software for your business
1. Define your requirements
Before you start collecting information about potential vendors, you must consider your own needs. It’s best to do this step at the beginning so you can limit how influenced you are by external factors.
Start by speaking to the people on your team who will actually be using this software, and find out what problems they have in their day-to-day that they hope the new system will solve. Write down a list of the pain points you’re currently facing, so you can bring these specific questions up when you speak with potential vendors to find out how their products would help alleviate them.
Next, come up with a concrete range for your budget. Consider what you’re currently spending, how many seats you’ll need for the new system, whether you’d like to pay monthly or annually, and the features you absolutely need versus those that would simply be nice to have.
Finally, make a list of all the existing software your new billing and invoicing system will need to integrate with. This will ensure a smooth transition to your new system.
Once you’ve gathered all of this information, you’re ready to start considering vendors.
2. Make a shortlist of products
In this step of the process, you’ll come up with a list of billing and invoicing vendors you’re interested in speaking to. You may come up with names for this list based on a lot of different resources, such as any products you or your team have used in the past, products recommended by colleagues in your field, word of mouth, or even a quick Google search.
If you want to lean on user experience, our billing and invoicing FrontRunners list is an excellent option for narrowing down your search. Alternatively, you can reach out to our advisors to chat about all of the requirements you came up with in step one. At the end of your phone call, you’ll receive a list of products that fit your needs.
Regardless of how you come up with this shortlist, the end result should be between 3 and 5 vendors you want to learn more about. From here, you’ll begin your outreach.
3. Pick your best option
You’ll call and set up demos with each of the products on your shortlist so you can actually see how their systems are laid out. Remember that these are sales pitches, so the representatives you’ll be speaking with want you to buy their products. Don’t make any decisions until you’ve had a chance to explore all of the products on your shortlist—that way you can accurately compare the different options. Also, if any vendors on your list offer free trials, you should strongly consider taking them up on it.
Now is also your opportunity to ask all of the questions you’ve come up with so far. A few important things to get clarity on at this stage include:
Pricing: How is this product priced?
Feature availability: What features are available in each tier of this product? Can you upgrade at any time?
Scalability: How will this product grow with your company? Will the cost go up if you hire more employees?
Security: What security measures do vendors take to protect your financial data and that of your clients?
Once you’ve met with every vendor on your shortlist and had an opportunity to test the product and have all of your questions answered, you can choose the billing and invoicing software that you feel the most comfortable and confident using.
Software related to billing and invoicing
During your research for billing and invoicing software, you may come across other types of software that are closely related in functionality. Some of those systems may include:
Accounting software: Generally, accounting software includes larger financial management systems that encompass billing and invoicing but also handle many more accounting tasks, such as budgeting and forecasting, inventory management, fixed asset, and even payroll. You may decide you need a larger accounting system with built-in billing and invoicing features but be prepared to pay more for these systems than you would for standalone billing and invoicing software.
Accounts receivable software: This is a tool designed to manage the process of tracking and collecting payments owed by customers. It automates tasks such as invoicing, payment reminders, and cash flow monitoring, helping businesses efficiently manage outstanding debts. By integrating with other financial systems, like billing and invoicing, it enhances accuracy and provides real-time insights into accounts receivable performance.
Debt collection software: Much like billing and invoicing, debt collection software is a specialized tool (often a feature in larger accounting systems) designed to automate the recovery of overdue payments from customers. It helps businesses track delinquent accounts, manage communication with debtors, and comply with legal regulations.
Expense report software: This software automates the process of submitting, approving, and reimbursing employee expenses. It streamlines expense management by allowing users to easily track, categorize, and report expenses. The software often integrates with accounting systems for easier overall financial management.
Time and expense software: This software helps businesses track employee work hours and associated expenses, making billing and reimbursement much simpler. It allows users to log time and expenses in real time, often integrating with payroll and accounting systems for accurate financial management.
More resources for your billing and invoicing journey
About our contributors
Author
Lisa Morris is an associate principal analyst at Software Advice, covering the healthcare and medical industry, with a focus on technologies impacting independent practices and mental healthcare, such as electronic medical records and practice management tools.
Lisa’s research and analysis is informed by more than 15,000 authentic user reviews on Software Advice and over 20,000 interactions between Software Advice software advisors and medical software buyers. Lisa also regularly analyzes market sentiment by conducting surveys of medical practitioners and administrators so she can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services.
She presented her research on medical wearable devices at the 2022 Sensors Summit in La Jolla, California, and also appeared on the Health Innovation Matters podcast with Logan Plaster. Her work has been featured in multiple publications, including Becker’s Hospital Review, Healthcare IT News, and AP News.
Editor
Caroline Rousseau is a senior content editor at Software Advice.
A former content analyst, Caroline has, for the past five years, built, written, and edited research reports about technological trends, opportunities, and challenges with an SMB audience in mind. Her content has been featured in French Tier 1 media including Le Monde, L’Express, and Le Figaro, among other publications.
Her previous experience as a graphic designer, translator, and LQA specialist in various industries converged into a skill set that allows her to create compelling content about today’s business matters. Caroline’s personal interests include literature and art and she has a passion for Albert Camus, graphic novels, and drawing.
Advisors
Eric Franco is a senior advisor. He joined Software Advice in 2019, and he is based in Austin, TX.
Eric works directly with small business leaders to connect them with best fit software providers. He assesses the technology needs of small businesses seeking accounting, manufacturing, learning management, and supply chain software through one-to-one conversations and provides a short list of potential matches.
His favorite part of being a software advisor is hearing the sense of relief in a stressed buyer’s voice when they realize he can help them find the right software for their needs.
Chris Soltani is a senior advisor. He joined Software Advice in 2013 as a software advisor, and he is based in Austin, TX.
As part of the software advisor team, Chris helps accounting, project management, and supply chain industry professionals find budgeting, collaboration, inventory management, and billing and invoicing tools. He provides a short list of personalized technology recommendations based on budget, business goals, and other specific needs.
Chris’s favorite part of being a software advisor is truly helping buyers overcome challenges when they’re researching the hundreds of software options online.
Sources
Software Advice advisor call notes: Findings are based on data from telephonic conversations that Software Advice’s advisor team had with small-to-midsize businesses seeking billing and invoicing tools. For this report, we analyzed phone interactions from January 10, 2024, to January 10, 2025. Read the complete methodology.
Software Advice reviews data: Software Advice reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. Read the complete methodology.
Software Advice software pricing data: Only products with publicly available pricing information and qualified software products within the category, as of January 2024, are included in the pricing analysis. Read the complete methodology.
Billing and Invoicing FAQs
- What is the best software for billing and invoicing?
Our research has identified Zoho Invoice as the best-rated product for billing and invoicing, according to user reviews. We also found that users rated FreshBooks as the best for ease of use, Dynamics 365 as the best for functionality, HoneyBook as the best for invoice creation, and QuickBooks Online as the best for invoice processing.
- What is billing and invoicing software?
Billing and invoicing software automates payment collections to ensure timely payments, track multiple invoices, and manage unpaid invoices. It is used across various industries and offers customizable features to fit different business models and accounting workflows. This software can be standalone or part of a comprehensive accounting package and typically operates on a subscription basis. Core features include invoice creation, online invoicing, and invoice history, while additional functionalities may include expense tracking and mobile payments.
- How much does invoicing software cost?
Billing and invoicing software typically operates on a monthly subscription basis, with pricing tiers to suit different needs. While free versions of this software are available, users can expect to pay as low as $32 per month for the basic tiered systems and up to $259 per month for the most comprehensive systems.
- Is there a difference between billing and invoicing?
Billing and invoicing are related but distinct processes. Invoicing involves creating and sending a detailed statement of services or products provided, specifying the amount due. Billing encompasses the broader process of managing and tracking payments, including generating invoices, sending reminders, and processing payments. Essentially, invoicing is one step of the overall billing process.